Front Desk Officers recruitment at The Skills Outside School Foundation

The Skills Outside School Foundation is a not-for-profit organisation
registered as in IT (70340) in June 2014 at the Corporate Affairs
Commission, Nigeria and a Company Limited by Guarantee (09365183) at the
Companies House, UK.

The Skills Outside School Foundation is recruiting to fill the position below:

Job Title: Front Desk Officer
Location: Abuja
Roles and Responsibilities

• Demonstrate excellent phone etiquette by making phone calls
  and/or responding to all callers in a friendly, professional and
  courteous manner
• Routing callers appropriately to members of the Executive Council
• Taking orders from customers and suppliers
• Collecting and managing inventory and stock
• Writing receipts for payments
• Scheduling appointments
• Verifying, identification and signing in guests
• Opening and closing of the office
• Acting as a liaison between guests and staff
• Filing all documents as necessary including expense reports
• Taking ownership of the Foundation’s movement book for all staff to clock in and out
• Ensure guests are welcomed warmly upon arrival at the reception
• Ensure all reading material located at the reception are up to date and in good condition
• Manage all front office equipment and ensure that all damage is reported promptly to management as appropriate
• Maintain business premises and other facilities
• Manage procurement and inventory
• Drafting letters and other documents such as Powerpoint presentations
• Proofreading documents and letters to be sent by staff
• Managing staff diaries and making appointments
• Ensure that all emergency numbers are immediately available and accessible in the event of any emergency. This includes, nearby hospitals, fire services, security services’ company and nearby Nigerian Police
• Ensure all suspicious or unruly persons in the reception area are reported promptly to the President or the Admin and HR Manager
• Minutes taking at meetings, schedule meetings, maintain the staff meeting calendar, circulate meeting agenda etc.
• Receiving and dispatching post
• Updating the filling system and manage filing the office documents for both hard and electronic copies
• Entering data from program documents
• Managing logistics including travel arrangements, hotel and
  vehicle arrangements etc. for staff, guests, volunteers, etc. as may be
  required
• Photocopying and printing
• Taking accurate phone messages and inform the necessary parties appropriately

Skills and Competencies

• Excellent written and verbal communication skills
• Strong proactive and organizational skills
• Ability and willingness to work long hours where required
• Ability to work weekends where required to
• Ability to work with minimal/no supervision
• Ability to multi-task with minimal or no error
• Ability to be a proactive thinker and an excellent problem solver

Education and Experience

• Minimum of OND in Business Administration, Mass Communication,
  English or any related course in Social Sciences, Art/ Humanities and
  Management.
• Minimum of 1 (one) year in relevant front desk or customer service experience.
• Excellent Administrative skills and experience.

How to Apply
Interested and qualified candidates should send their CV’s to: recruitment@skillsoutsideschool.com