North East Regional Initiative (NERI) – An International Development Organization, is seeking applications from suitably qualified candidates to fill the positions below:
Job Title: STTA Procurement Assistant
Location: Abuja
Position Start Date: Immediately
Duration: 3 months
Position Summary
- The Procurement Specialist (Assistant) is responsible for assisting with all facets of the day-to-day procurement requirements for a busy international development office.
- The scope of the position includes but is not limited to completing procurement-related paperwork, collecting quotations for goods and services, entering procurement information into the project database, managing inventory and conducting spot checks, completing inventory receipts and preparing payment requests.
- This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:
- The Procurement Assistant reports to the Procurement Director.
Primary Responsibilities
Primary responsibilities include but are not limited to the following:
- Apply procurement and cost-competition principles and bids received for goods and services.
- Ensure appropriate procurement actions and checks and balances for all procurement –related functions
- In coordination with the Procurement Officer and Procurement Director, procure goods and services for program and operational functions.
- Maintain and ensure compliance to developed procurement systems
- Supply goods and services to project sites in compliance with project requirements
- Ensure up-to-date and complete procurement files for all vendors for both operational and procurement supplies
- In coordination with the Procurement Officer and Procurement Director, ensure that all goods and service procurement actions conform to internationally accepted procurement best practices and Nigerian law
- Assist in regular procurement system audits and regularly review and verify market prices for standard items
- Maintaining a comprehensive vendor database
- Assist Finance staff with the budget reviews and monitoring against expenditures
- Uploading and Management of data on all NRTI procurement systems such as PEX, CIDS and IDMS
- Other duties as assigned
Skills & Qualifications
- University degree is required.
- Minimum three years’ experience in procurement/logistics including contracts and service agreements
- Thorough knowledge of internationally accepted procurement best practices
- Proficiency with Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- Strong analytical skills are required.
- Multi-tasking with positive attitude is required.
- Ability to establish and maintain effective, sustainable relationships with project staff and vendors is required.
- Prior experience with international organizations or international-funded projects is highly desirable.
- Experience working in a conflict environment is a plus.
- Proven ability to work under pressure
- Fluency in oral and written English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: Procurement Officer
Location: Abuja
Position Summary
- The Procurement Officer will support the procurement of goods and services required for a busy office under the project task order.
S/He will be responsible for:
- Ensuring that procurements and logistics operations are carried out strictly in accordance with the organization policies, regulations and local law;
- Maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.;
- Serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity; and
- Coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based in Abuja. Limited travel may be required.
Reporting & Supervision:
- At Abuja, the Procurement Officer reports to the Procurement Director based in Abuja.
Primary Responsibilities
Primary responsibilities include but are not limited to the following:
- Ensure that the procurement process strictly follows the Organization rules and regulations.
- Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
- Process procurements according to rules and regulations.
- Maintain strict control of budgets, and financial expenditures.
- Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
- Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
- Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
- Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
- Verify deliveries are complete and timely
- Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
- Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
- Work with vendors of goods and services to ensure quality.
- Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
- Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
- Perform other tasks, as assigned.
Required Skills & Qualifications
- University degree in related field is required
- Minimum of 4 years of relevant work experience
- Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required
- Ability to work under pressure and efficiently handle multiple tasks
- Ability to work under own initiative or as a part of a team
- Experience of working in a conflict environment is a plus
- Fluency in oral and written English is required
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria
- Experience working in development funded programs
- Strong knowledge of donor procurement rules and regulations
- Demonstrated ability to solve challenging and complicated logistical issues
- Experience with budgeting and cost analysis
- Strong ability to use and develop management and tracking systems
- Strong communication skills
How to Apply
Interested and qualified candidates should submit the following documents to: nigeria_recruitment@neri-nigeria.com
- A current Resume or Curriculum Vitae (CV) listing all job responsibilities.
- A cover letter.
Deadline 14th March, 2017.
Note
- Please reference the job title and location on the subject line, your cover letter and resume/CV.
- Only short-listed candidates will be contacted
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