Logistics and Procurement Manager Job at International Medical Corps

International Medical Corps has been operating in Nigeria since November
2013. It currently has its country office in Abuja and field offices in
Kano, Sokoto and Maiduguri where it is implementing emergency Water,
Sanitation, Hygiene (WASH) and Protection programs, and also building
capacity of local health systems and structures, ensuring the provision
of quality, accessible Nutrition and Health Care.

IMC is therefore looking for a suitable candidate to fill the position below to be based in its Abuja Office:

 

Job Title: Logistics and Procurement Manager
Location: Abuja
Essential Responsibilities

• The Logistics and Procurement Manager will be responsible for
  the management and delivery of all logistics related activities in Abuja
  and all procurement related activities across country, commensurate
  with their level of knowledge and experience, in accordance with
  International Medical Corps Logistics and Procurement policies and
  procedures.
• Fundamental to this role is the ability to manage and motivate
  Abuja assigned logistics team and across country procurement teams and
  engage with other mission or response staff, external contractors and
  organizations therefore you are required to have the skills to
  communicate clearly verbally and in writing, plan for and deliver
  quality presentations and training, and produce timely written reports.
  (Essential functions, quality/quantity expected list of marginal duties
  and number of national/and or expat staff supervised)

Logistics Operations & Procurement:

• Provide to supervisor the technical oversight, and input to
  manage staff support to, delivery of, and implementation of, all
  logistics support systems and procurement process according to IMC
  Logistics & procurement policies and procedures.
• Work with supervisor to actively engage with freight forwarding
  agencies, freight handling/clearance agents, and local Customs, to
  ensure that cargo is managed at all points of the supply chain, and that
  all tracking and reporting deadlines are met.
• Proactively manage the tracking of all medical supplies,
  equipment, materiel and food in transit, through its receipt, storage,
  and onward distribution to include providing input on the location and
  negotiation of contracting for storage/warehousing that is secure,
  well-maintained, and meets health and safe working practice
  requirements.
• Work with supervisor to capture, plan and regularly update
  preparedness reporting for the logistic systems in place at the mission.
• Work to ensure that logistic systems are robust and flexible
  enough to cope if a crisis occurs to include assessments of airports,
  transport available, warehousing, access routes, fuel availability,
  field issues, staffing challenges, training required etc.
• Raising issues though senior management as required.
• Manage the maintenance of accurate filing systems, with
  documented and supported records of actions for audit purposes.
  Contribute to weekly and monthly logistics reports to the in-country
  management team, and Regional logistics pursuant with IMC policies and
  procedures
• Be flexible and manage time accordingly, to be prepared to
  tackle other tasks commensurate within role, and level of experience, at
  short notice.
• Manage the capture of pipeline information, and the supply chain
  ensuring that Program staff are well-informed and well-prepared for
  incoming goods and materials.
• Ensure timely reporting on stock status, to help Program staff
  with planning of stock replenishment and that tracking through to the
  end-user has occurred. And/or advise and support Program staff to verify
  that distribution has occurred according to the intentions and plans of
  supervisor, donors, IMC, and project partners.
• Ensure IMC reporting system (online forms) and all regular required reporting systems are timely adhered too.
• Work with supervisor to provide planning support and advice to
  those making procurement request, then process and manage the
  procurement process (either locally or internationally) in accordance
  with IMC policies and procedures, in a transparent, accountable,
  efficient and cost effective manner.
• Work with supervisor to ensure that local market surveys are
  regularly carried out, to ensure a full knowledge of the availability
  and price of local items.
• Ensure that all procurements are managed, tracked and recorded.
  Identify, and suggest items that should be part of a pre-approved tender
  process, and ensure that open and free competition for procurement’s is
  adhered too.
• Assist with the management of all logistics matters relating to
  transport and fuel management, to ensure that vehicles are insured,
  asset managed correctly, being driven safely, maintained appropriately,
  damages are reported, and ensure that vehicles internal equipment
  (tools, comms etc) are complete and serviceable; and that usage of fuel
  is correctly managed, and logged and recorded. Liaise with security
  personnel on security-related transport issues, such as booking in/out,
  satcomms, radios etc.
• Support supervisor to manage all matters logistics regarding
  satellite communications and radio communications to ensure that
  equipment’s are insured, asset managed diligently, operated in the most
  cost efficient manner, and maintained appropriately.

Compliance:

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that the procurement and disposal of commodities,
  especially those subject to US Export Compliance regulations, are in
  line with applicable licenses and are properly documented.
• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.
• Ensure all procurements are undertaken in strictly compliant manner.

Human Resources:

• Manage all staff you supervise with integrity and foresight, and
  in accordance with HR procedures and policies to ensure that they
  maintain the highest standards of accountability and professionalism.
• Make frequent site visits to where staff supervised by you are
  working, to ensure that the appropriate care and support is being
  offered. Ensure that staff supervised by you are evaluated regularly,
  trained and/or mentored in a structured accountable manner, and written
  records of such are retained.
• Provide input to the recruitment, selection and performance of logistics and procurement staff, as required.

Training/ Capacity Building:

• Advocate and plan for professional development for national staff
• Determine training needs for staff supervised by you.
• Provide input, and deliver where applicable, training for
  national staff to increase their responsibilities in order to build
  capacity, and ensure sustainability of programs

Working Relationships:

• Proactively engage with supervisor, and key staff (Program,
  Finance, Medical) on all matters logistic to assist with ensuring that
  programmatic and project planning incorporates sufficient funding for
  logistical staff and logistical support mechanisms.
• Proactively engage on a regular basis with regional IMC
  logistics teams and logistics manager colleagues, and logistics managers
  from other organizations to ensure appropriate links for interagency
  logistics coordination.
• Where directed, proactively engage with donors, local
  government, project partners, UN agencies and other non-governmental
  organizations in order to manage the distribution of goods and materiel
  as, well as to ensure adequate information sharing, address common
  concerns/problems and seek solutions.

Representation:

• Represent IMC in a positive and professional manner to
  contribute to the creation of a positive image and overall credibility
  of the organization, notably through the application of IMC’s mandate,
  ethics, values and stand-point with regard to other actors Security
• Ensure the application of, and compliance with, security protocols and policies of you and supervised staff assigned.

Qualifications and Experience

• Degree in Business administration, or other related subjects, Certification in Humanitarian Logistics.
• Master in Logistics is an added advantage. Prior experience of logistics software solutions (desired).
• Proficiency with MS Word and Excel (minimum requirement).
• 3-5 years cognate experience
• Demonstrable knowledge in global supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet management and asset management, distribution support.
• Proven record of experience of the management of logistics.
• Experience with donor specific procedures (e.g. ECHO, USAID…)
• Evidence of practical experience in logistics management within the supply chain field
• Strong organizational and problem-solving skills with analytic approach
• Ability to integrate and work well within multi-ethnic and multicultural teams
• Ability to work in harsh conditions, often in remote areas
• Strong negotiation, interpersonal and organizational skills

How to Apply
Interested and qualified candidates should send their Applications to
the “Human Resource Officer, International Medical Corps” via the email:
imcnigeriavacancy@gmail.com

Note

• Only Short-listed candidates will be contacted
• Candidates MUST state the position that they are applying for as
  the subject of their email, otherwise applications will not be
  considered.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.

Application Deadline  8th February, 2017