Marie Stopes Nigeria (MSION) Recruitment for Procurement Officer

Marie Stopes International Organisation Nigeria (MSION) is a
result-oriented Social Business, which uses modern management and
marketing techniques to provide reproductive health care and allied
services. MSION’s goal is to meet the needs of underserved Nigerians and
dramatically improve access and use of a range of reproductive health
services.

MSION is part of Marie Stopes International’s Global Partnership which is in over 37 countries worldwide.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Abuja
Number Required: 1
Duration of contract: 2 years
Probationary period: 6 months


Job Descriptions

• This position exists to provide support to the Procurement
  Coordinator in processing request, follow-up of RFQ and also as an
  expediter for pending deliveries.
• The Procurement Officer will be responsible for managing and
  updating the procurement tracker, sending out of bidding documents,
  receiving and evaluating quotations and providing administrative
  support for the Unit.
• Also, the officer will be supporting procurement projects
  across all units, providing procurement advice to staff, start the
  process of updating vendor register and work in collaboration with
  Corporate Services to have long term agreement with Hotels and
  Traveling agencies.

The Core Responsibility of this post is to use your:

• Initiative
• Energy
• Persistence 
• Results orientation
• Drive
• Integrity
• Enthusiasm 
• Commitment to personal development

Responsibilities

• The roles and responsibilities apply to the procurement
  functions of; Support, Sourcing, analyzing and Contracting management,
  Supplier Performance, Knowledge Management, expediter and internal
  customer Relationship Management.
• The specific roles and responsibilities will be to execute the
  procurement duties below in line with MSION Procurement Guidelines,
  Standard Operating Procedures and other relevant policies and
  procedures;

Procurement Forecasting & Planning:

• Support and participate in the preparation of the MSION Procurement Plan and subsequent updates of the Plan.
• Update the procurement tracker and submit monthly report.

Liaison, Coordination & Technical Support:

• Communicating with suppliers, contractors, and MSION staff
  regarding purchase requisitions, specifications, bids, contracts,
  orders, and related matters.
• Supporting and providing technical guidance to Programs and
  Departments in drafting specifications, establishing price estimates and
  other procurement technical aspects.
• Managing expectations of Users in line with applicable procedures and processes applicable.

Sourcing, Evaluations & Negotiations:

• Participate in the Prequalification of MSION Approved Suppliers in line with MSION Procurement Guidelines.
• Making recommendations to H/PILAM to updating the MSION Approved Supply List.
• Ensuring that the Approved Supply List and Data Base is up to date.
• Ensuring that an up to date price List of Frequently procured items is maintained.
• Participate in cross-functional project teams assigned to develop or evaluate contracts or proposals.
• Apply proper descriptive terminology or specifications to
  requisitions for commodities and services; apply independent judgment
  and technical knowledge to analyzing bids, making awards, examining
  merchandise quality, and comparing specifications and prices of
  competitive items.
• Assist in the development a variety of purchasing-related
  documents including contract terms, conditions, specifications, and
  contractual agreements.
• Secures price quotations and prepares terms, conditions, and/or specifications for prospective purchases.
• Making recommendations of the appropriate evaluation methodology and criteria procurements.
• Conduct and participate in the evaluation of proposals, bids, and quotations.
• Preparing evaluation reports and bid analysis and recommendations of award of contract.

 Contracting & Contract Management:

• Preparing Purchase Orders with the Use of Tally System.
• Drafting, editing, reviewing, and interpreting contract terms, conditions, and specifications;
• Recommending negotiations and contract award for supplies.
• Ensuring the Supplier Performance reports are obtained per procurement transaction from Users/Programs.
• Examining, inspecting, and comparing the quality of merchandise
  and/or services purchased or to be purchased, to ensure that they meet
  the MSION requirements.
• Ensuring that the procurement transactions due for payment are complete and submitted to Finance for action.
• Manage the vendor appraisal and quality report.

Reporting & Knowledge Management:

• Preparing the Updated Monthly Procurement Plan and Monthly Procurement Reports.
• Ensuring that the appropriate Procurement Reference Numbers are assigned to every procurement transaction.
• Ensure a complete audit trail for all procurement process documentation.
• Liaise with Regional Officers on the submission of Monthly Procurement reports.
• Maintaining an up to date Procurement, Contract Risk & Register.
• Maintaining an up to date Supplier list with key supplier details; Supplier Admin & Bid Logs.

 Supervisory & People Management:

• Supervises subordinate-level employees including: planning,
  organizing, and assigning the day-to-day workload; employee training and
  development; completing performance evaluations; and maintaining
  adequate staffing levels.
• Prioritizes own work and assists coworkers, vendors, and others with questions related to purchasing policies and procedures.
• At all times, maintain effective working relationships with all stakeholders interacting with P&L Functions.
• Ability to work with less supervision.
• Any Other Duties assigned from time to time.

Qualifications, Experience & Skills

• Essential: Bachelor’s Degree in Supply Chain Management,
  Procurement & Stores Management, Commerce, or Business
  Administration.
• Essential: A professional Qualification in Procurement or at
  least current status should be Level 4 of the Professional Qualification
  -CIPS, or its equivalent.
• Essential: Fluency in English (Written, Spoken and Reading).

Skills

• Proven excellent technical oral, written, and editing abilities.
• Ability to present and write for multiple audiences.
• Extensive working knowledge of Microsoft Office.
• Ability to work well with others in team environments.
• Must be able to satisfy stakeholders.
• Should be able to work in deadline driven/results orientated atmospheres.
• Strong people management skills.
• Strategic guidance and planning skills
• Report writing.

Attitude/Motivation:

• Pro-choice.
• Motivated personally and professionally to develop.
• Willingness to travel as requested.

How to Apply
Interested and qualified candidates should send their CV’s and suitability statement as a single attachment to: career@mariestopes.org.ng

Note

• The subject of the email should be the PositionTittle/Location
  and the CV/Suitability statement should be saved in the applicant’s
  full name.
• Only shortlisted candidates will be contacted.
• MSION is an equal opportunities employer and is committed to
  achieving gender balance within the organization. Female candidates are
  encouraged to apply.

Deadline: 17th March, 2017.