Job Opportunities At Oxfam Nigeria

Oxfam, one of the leading global development organizations, mobilizes the power of people against poverty. We are a diverse confederation of 17 strongly interconnected national affiliates working in over 90 countries, either directly, or with partners to enable transformational change, using a unique combination of long-term development, campaigning and humanitarian programs.

We are recruiting to fill the vacant position below:

Job Title: Business Support Manager

Location: Abuja, Nigeria (with possible travel)
Job Type: Full time
Duration: 12 months with a possibility to extend

Job Description

• The Business Support Manager will provide strategic overview and management of Finance, Supply & Logistics and Information Communication & Technology; leading on business process reengineering initiatives that will ensure appropriate integration with user departments.
• The job holder will reinforce value for money criteria in close cooperation with the program and management units.

Key Responsibilities and Accountabilities
Performance Management & Business Intelligence: 

• Steward performance management Lead business intelligence activities, performing proactive monitoring and analysis to drive strategic business decisions and continuous improvement activities
• Support the development of Key Performance Indicators (KPIs) and action planning to meet targets
• Understand the key drivers / scenarios that impact performance
• Analyse the impact of different financing strategies on programs
• Monitor and perform high level portfolio analysis of budget vs. actual (BVA).
• Ensure financial sustainability of programs and work in the country
• Respond to informational requests from The Headquarters and The regional Centre and be the main contact point for information for on all matters to do with programme support.

Financial Planning and Information Management:

• Lead the annual and periodical financial planning, budgeting, forecasting and reporting processes to ensure efficiency and compliance with all organisational standards of management and accountability. 
• Monitor grants and ensure compliance with all donor reporting requirements, including proposals, budgets and donor reporting liaising with donors and partner organizations.
• Provide strategic financial counsel to the Country Director and Country management team, ensuring accurate and timely financial information.
• Provide direct support to Programme Managers and/or budget holders on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards is met.
• Design and influence adoption by the finance team of tools for management information and reporting purposes.
• Assume a strategic overview of financial management systems across all programme/projects, taking note of changing external and internal environment in financial and economic conditions.

Grant Management and Donor Reporting:  

• Ensure that the Finance team provides proactive response to the Programme Team in:
• Departmental planning and budgeting (inc departmental operating plans, budgets, and (re)forecasting and analysis);
• Cost recovery through proactive and aggressive recharging of core costs and key positions to restricted donor funding
• Contributes to proposal development (for Grants and Tenders) and leading the development of detailed internal cost models and external budget / pricing proposals together with the Supply and Logistics Manager.
• Manage restricted funds (e.g. EU/ECHO, UNHCR, DFID, SIDA, USAID/OFDA, etc) in collaboration with Funding Coordinator to ensure best practice for compliance and financial reporting as required.
• Reviews partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures
• Reviews and sign off financial accounts, comments and supporting documentation for inclusion in donor reports, ensuring that all donor reporting deadlines are met and that reports adhere to donor requirements.

Procurement & Logistics:

• Supports the Supply and Logistics Manager in design and implementation of effective supply chain and logistics management strategies working with the Country Director with respect to identifying required interventions, and the resolution of attendant issues.
• Support the team to embed organisational systems, standards and structures into logistics & procurement functions, including strategic advice, clarity on policy, procedures and ways of working.
• Together with the Supply and Logistics Manager manage costs and ensure that budgets are not eroded through unwarranted procurement expenses
• Exercises approval and signature authority within defined limits for all purchases and contract agreements and subject to appropriate approvals.
• Coordinates proposal development, particularly with respect to innovative resource planning and budgeting and realistic estimates related to logistics requirements for support and other costing for support functions.
• Exercise cost efficiency through ensuring framework agreements are in place, and be part of procurement committee.

Information Technology:

• Ensure that IT strategy not only incorporates developing effective business solutions and services with the underlying infrastructure but that it underpins the delivery of appropriate technology enabled solutions.
• Ensure continuous follow up to IT process and day-by-day operation that complies with Oxfam minimum standards and policies; promote best practise.

Risk Management:

• Conduct regular effective risk analysis (i.e. variance analysis, trends) and reviews for the office, ensuring proper financial and operational controls are in place.
• Regular sample check country office and filed offices documents to ensure the audit trails are in place
• Conduct field visits and partner visits in coordination with programme staff and ensure quality supports are provided
• Create strategies to mitigate financial and operational risk, working closely with Compliance Manager and Country Director
• Ensure compliance with all legal and statutory reporting requirements including providing reports to the relevant bodies.
• Ensure compliance with Oxfam financial procedures and policies, including financial risk management, money laundering, value for money etc. and reduce risks associated with the programme around legality and compliance issues and alert the Country Director of any imminent risks.

Leadership, Coordination and Capacity Building:

• As a member of the leadership team, support the development of the country strategy, with a focus on ensuring sufficient capacity and support in business operations.
• Support a climate of continuous professional improvement in business support identifying key gaps and training opportunities for staff.
• Ensure that the transformation agenda in the country and its action plan is effectively implemented, ensuring guidance and adequate support.
• Promote and shape the One Oxfam culture by facilitating spaces of participation and contribution across the various programs and support functions.
• Support the 2020 processes, providing insight and vision on how to enable change and create process improvements.

Job Requirements
Essential:

• Masters Degree in Accounting, Business Administration, Economics or closely related field i.e. in the areas of Project management, social sciences or a combined professional qualification. A relevant work experience may be considered.
• Full professional qualification in accountancy (e.g. CA/ACCA/ACA/CIMA/CPA)
• Minimum of 10 years “hands-on” working experience in providing a whole range of financial services within a structured organisation, 5 years of which must be at strategic level in an INGO program work, including field experience and/or with institutional donors
• Proven ability to interpret financial procedures and standards and put them into practice and influence others in their implementation
• Experience managing humanitarian, campaign as well long-term program budgets of over €40 million and reporting to relevant donors.
• Proven success of developing innovative solutions to resolve intricate problems that impact critical areas of an organisation’s work and ensuring the development of standards, procedures and practices to secure a stable and effective systems environment
• Ability to identify and plan for future needs; develop and disseminate best practices
• Critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards
• Strong analytical skills and experience using a computerised information management system (Ms. Word, Excel, Accounting/Statistical analysis software etc.)
• Good leadership skills: experience of working in a supervisory position with a team structure
• Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience
• Excellent interpersonal skills, able to work as part of a dispersed, multi-disciplined, multicultural team
• Proven experience as a team worker and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.

Desirable:

• Knowledge and / or experience of common Oxfam norms objects, standards and tools

What we offer
Oxfam (Novib) is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. 
The position is set on grade 10 of our salary scale, the salary range for this position is set between € 3269– and € 5031,–gross per calendar month on the basis of a 40 hour working week.



How to Apply


Click here to apply online

Job Title: Compliance Manager

Ref. No.: 2244
Location: Abuja, Nigeria (with frequent travel to the field offices in the North East)
Employment Type: Full-time
Duration: 12 months with a possibility to extend

Job Description

• This is a senior level role with huge autonomy. As a strong advisory person, it requires someone who is technically strong and has great networking skills to manage the compliance in the Organisation.
• Reporting to the Country Director to ensure that Oxfam maintains the integrity of all business operations/ transactions and activities through the development, implementation and continuous monitoring of the risk management and the control framework (systems, structures, policies and procedures).
• This is achieved by providing periodic appraisal of Oxfam policies, procedures, plans, donor contract guidelines compliance within various functional areas.
• The job holder will monitor actions agreed to address areas of high risk and/or control lapses observed.
• This position also advises the Leadership Team on fraud-prevention and integrity issues.

Key Responsibilities and Accountabilities
Strategic:

• Accountable for the delivery of business systems, procedures and processes to enable the delivery of the risk and compliance strategy and objectives, in line with agreed key performance indicators and ensuring service level agreements are met where applicable.
• Has delegated authority for decision making around risk and compliance matters, and is accountable for managing responses to internal audit and enquiries from external regulatory bodies.
• Provides direction and strategic leadership for organizational change and development processes with a particular focus on ensuring that the business support functions (Finance, Supply and Logistics, Human Resources and ICT) adequately support the program teams.
• Establishes and/or refine and disseminate policies, systems and practices and provide and/or arranges for training and guidance for effective management, supply and logistics activities, disbursement and accounting for all financial resources in line with Oxfam global accounting policies, donor requirements and local law where required.
• Ensures business support processes align with Oxfam in country Strategic Objectives and can be accomplished in an efficient manner.
• Ensures shared understanding of, and creates organisation-wide awareness about, the various risks inherent in Oxfam’s business context and operations and works with various employee groups to develop and execute effective risk mitigation strategies
• Develop internal audit/Compliance tools (paperwork, checklist, standards, audit report template, internal control survey questionnaires, physical counts, tools/checklist etc).
• Verify and prepare audit closure status and progress report for the management and SMT review, collect and arrange audit closure exhibits and submit the reviewed audit closure status/progress reports.
• Support the Country Business Support Unit in the establishment of a practical system for compliance risk prevention, detection and correction in financial transactions, fraud, waste and abuse
• Design audit procedures based on assessment of internal controls and risk assessment and determine if controls as designed and implemented enable management to prevent, detect, or correct misstatements
• Facilitates the evolution of a strong and effective risk management culture across the organisation to ensure all business activities are carried out in accordance with Oxfam policies, relevant industry regulations, country laws and risk management standards.

Resourcing, Budgeting, Financial Analysis and Donor Reporting:

• Works in close coordination with the Program Managers and the Business Development Manager to ensure full adherence to the grant management rules and donor compliance standards. In coordination with Program Managers, prepare and track donor budgets and prepare modifications and activity realignments as necessary
• In coordination with Program Managers and other unit heads, monitor performance and efficiency of on-going donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.
• Validates monthly cost analysis and update cost ratios to ensure each donor bears the correct proportion of costs.
• Tracks and reviews Supply Plans and resource planning and follow up in consultation with Supply and Logistics team, budget holders and finance team
• Tracks and reviews budgets in consultation with budget holders and finance team; conducts detailed activity status review and give input to CD and budget holders.
• Designs and maintains internal systems that ensure accurate and timely reporting on financial and program performance.
• Supports with integration of systems and provide project management support, as required.

Internal & External Audit Support:

• Supports preparation and successful conclusion of internal and external auditing activities, including fraud-prevention and integrity for the Country Director (CD), the Leadership Team, Oxfam HQ and for the donor annual audit reporting.
• Conducts ad-hoc and confidential investigations on control breaches, as may be necessary from time to time.
• Reviews management comments for audit reports and work with CD to monitor progress on work plans for implementation of audit recommendations from internal and external audits.
• Carry out financial/ compliance risk assessment of financial and organisational systems of partner organisations according to Oxfam’s partner assessment tools, in line with donor requirements.
• Evaluates the adequacy of controls in the company’s computing and communications systems
• Appraises in close collaboration with the Business Development Manager the economy, efficiency and effectiveness with which company resources are deployed.
• Reviews systems and procedures across all business areas and recommending improvements to existing processes and procedures, where appropriate
• In coordination with HR and the Finance Unit, oversee accurate and timely payroll generation
• Appraises the extent of compliance by various functional areas with policies, procedures, plans and legislation and monitoring actions agreed to address areas of high risk and/or control lapses observed.

Legal Risk Management and Statutory Compliance:

• In collaboration with Oxfam Legal Counsel and HQ, minimize legal risk to the organization and support to alleviate legal issues confronting the organization.
• Reviews and tests controls to ensure that Oxfam in Country systems are compliant with Oxfam Global policies, donor requirements, as well as local labour and procurement laws.
• Ensures prompt preparation and submission of all statutory returns, reports and tax compliance.

Donor and Partner Management:

• Ensures that the program team have a thorough understanding of donors’ administrative and financial requirements pre and post award.
• Develops and maintains effective partner grants and reports monitoring system, ensures adherence to Oxfam policies and procedures.
• Participates in partner meetings to fully understand the context and operating environment; ensures a positive, open and conducive relationship with partners.

Leadership, Coordination and Capacity Building:

• Contribute to training programs that can continuously improve individual and organizational capacity related to funds accountability, ethics and compliances.
• Supports induction and training of new staff on donor contract management, and Oxfam’s systems, policies and procedures. This may include leading face-to face and / or remote training when required.
• Develops self, and maintains knowledge and awareness of Oxfam’s strategic objectives and international operations and an understanding of the implications of this on donor compliance issues.

Job Requirements
Essential:

• Advanced University Degree (Master’s Degree or equivalent) in Finance, Economics, Business Administration, Project Management or other relevant discipline. A relevant work experience may be considered.
• Qualified/certified/member of an Accounting or Audit professional body.
• Minimum of 8 years progressively responsible positions in an INGO finance/audit operations team with at least 5 years experience of managing compliance.
• Proven knowledge of donor regulations, including Global Fund, EU/ECHO, UNHCR, DFID, SIDA, USAID, etc.
• Strong analytical skills and experience with accounting systems required. Strong working of Ms. Word, Excel, Access)
• Proven ability to influence activity at a senior level, taking initiative and working independently as well work as a team player; demonstrably cooperation with members of other teams, responding quickly and accurately to queries and issues.
• Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports.
• A strong commitment to high standards of service delivery and customer care.
• Good organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Well-developed conceptual, critical, problem solving and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience.
• Willingness and ability to travel within country 60% of the time.
• Strong experience with Oxfam business systems including GL, OPAL, CRIMSON, GOLD, TRACKPOINT and HELIOS will be an advantage
• Proven leadership, project management and team building skills, including training, giving support and recognising expertise in others.
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.

Desirable:

• Knowledge and / or experience of common Oxfam norms objects, standards and tools

What we Offer

• Oxfam (Novib) is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The international salary range for this position is set in scale 9 with a salary range between €2962, to €4557, – monthly gross based on 40 hours a week.

How to Apply


Click here to apply online

Job Title: Business Development Manager 
Req ID: 2243 
Location:  Abuja, (with some travel)

Job Summary
An exciting new Business Development Manager position with Oxfam focusing on:

• Leading the charge for pursuing current and future opportunities for all donors, including Global Affairs Canada, European Union, Office of US Foreign Disaster Assistance, US based foundations and corporate organizations; private US and UK-based donors; Funding from the Dutch Government and private sector as well as non-traditional UN, Tenders with an emphasis on competitive mechanisms. The Business Development Manager will be responsible for developing and implementing resource mobilisation strategies, for developing new business strategy in order to forge strategic partnerships between Oxfam and institutional donors. The Business Development Manager will identify and respond to funding opportunities, and oversee the donor cultivation cycle. This will include monitoring the evolution of donor regulations, funding mechanisms, and application requirements to ensure the compliance and responsiveness of Oxfam proposals.
• Co-creating and managing – together with the Leadership Team of Oxfam in Nigeria – the organizational Key Performance Indicators and further develop the Balance Score Card. This position will guarantee that senior management and units of the organization work towards shared objectives, which need to be meaningful and measurable. The Business Development Manager oversees Oxfam in Nigeria’s drive toward a cost-effective organization.

Key Responsibilities and Accountabilities
Development of Fundraising Strategy for Oxfam in Nigeria:                                            

• Leads the development and implementation of the overall long-term fundraising and marketing strategies intended to strengthen resource mobilisation to ensure adequate funding / income levels and partnerships needed to deliver the Country Strategy.
• Responsible for organizing and regularly updating the Oxfam in Nigeria donor mapping, ensuring this reflects current dynamics in the funding sector
• Monitor regulatory revisions, proposal guidelines, and application requirements for priority donors together with HQ staff to ensure that new proposals adhere to them.
• Support country program to develop appropriate and effective fundraising strategies involving donor research and intelligence, product development, marketing, cultivation, solicitation and stewardship. Marketing may include, but is not limited to, development of fact sheets on all Oxfam sectoral programming initiatives in coordination with relevant staff.
• Develop/cultivate relationships with for-profit and other organizations to increase Oxfam’ opportunities for partnering and consortia building for funding opportunities.

Development of Quality Project Proposals and Concept Notes:

• Evaluate trends in the fundraising market and, in collaboration with programme leads/teams organize and design an appropriate mix of projects, events, products and related campaigns that align with Oxfam’s One Programme Approach for maximum impact at scale.
• Lead the implementation and periodic review of an innovative and ambitious fundraising strategy with clearly articulated targets.
• Lead and coordinate processes and provide direct technical assistance to staff for timely submission of high quality concept notes and proposals that are responsive to and compliant with donor requirements and with Oxfam technical application and cost application standards.
• Helps to assemble bid development teams when needed, provides effective bid coordination and management of proposal development processes in country, undertakes quality assurance of donor proposals to ensure high quality competitive proposals that successfully secure institutional donor funds.
• Oversee the analysis, monitoring, evaluation and review of all fundraising and marketing campaigns and shares that analysis regularly with the Senior Management Team and various fundraising groups within Oxfam
• Support and guide the identification of local and international partners and negotiation of Oxfam’s role on proposal consortia, ensuring a competitive position for Oxfam that adheres to the agency’s partnership principles and strategic directions.

New Business Development & Grant Management:                                                                            

• Pro-actively identifies, assesses and tracks funding opportunities, including scoping new consortium partnership opportunities with local stakeholders. in a systematic manner and in line with Oxfam values and partnership principles.
• In consultation with Senior Management, agree on fund-raising targets to be met for the organization through both public and institutional fundraising, including among others, individuals and corporate (public and private sector).
• Identify and foster potential partnerships, coalitions, consortia and affiliate engagement that may result in joint programme funding opportunities.
• Prepare and share with the Country Director regular updates on income status of the country office in terms of secure income on a quarterly, bi-annual and annual basis, short, medium and long-term income projections as well as quarterly overview of funding pipelines.
• Regularly advise the Country Director and the program team to ensure shared understanding for effective donor contracts and related risk management procedures.
• Provide credible, up-to date strategic donor intelligence through regular research and trends analysis to generate information that enables Oxfam in Nigeria effectively engage with funding opportunities at global, regional and country level donors.
• In collaboration with the Compliance Manager, ensure that donor contracts are managed in line with stated conditions and requirements for effective donor compliance (Reporting is a component of donor compliance).
• Following each proposal development process, develop a process/activity that not only captures the success and challenges, but assures that they are incorporated into future programming.
• Work with program staff to develop effective targeted marketing materials including flyers, presentations, banners, capacity statement etc.

Partnership and Relationship Management:

• Position Oxfam in relevant external forums, including with donors, corporate, Industry associations amongst other platforms for increased access to funding.
• Effectively engage externally with government, non-government, partner organizations and UN coordination mechanisms to further Oxfam’s fundraising objectives

Manage the Organizational Key Performance Indicators:

• Further develop the standard Balance Score Card of the organization and guarantee that the respective organizational units align their performance management according to the KPI of the organization.
• Link the cost and result side of the organization and provide and manage a framework to make Oxfam in Nigeria a cost-effective organization.
• Inform the Leadership Team of progress and provide solutions to challenges related to KPI, performance, and value for money.

Capacity Building of Oxfam Staff and Partners:

• Through effective line management, develops the capacity of the Business Development Officer.
• Provide information and informal training to improve their skills in proposal development, representation to donor and partner organizations, donor and partner intelligence-gathering, and marketing of Oxfam’ capacities.

Job Requirements
Essential:

• Advanced University Degree (Master’s degree or equivalent)) or equivalent in Business Administration, Law, Economics, or International Development. A relevant work experience may be considered.
• Minimum 8 years of experience of which at least 4 years is at a leadership/senior management level in a growing development organization with a successful record in leading and managing fundraising and/or sales strategies and teams.
• Knowledge of donor environment, understanding of funding issues in relation to the work of NGOs in the Development and Humanitarian sectors
• In-depth understanding of the economic, political and social causes and dynamics of poverty, vulnerability and inequality and a familiarity with policy issues related to the creation or reduction of poverty, vulnerability and inequality
• Strong numeracy and ability to interpret financial data, budget and to monitor income and expenditure.
• Dynamic influencer with well- developed networking skills and the ability to negotiate and broker engagement across teams.
• Ability to forecast and plan organizational income requirements in the development / not for profit sector.
• Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.
• Ability to facilitate proposal development processes involving technical program, Supply and Logistics, MEAL, and finance team.
• Ability to work effectively with others persuading, influencing, negotiating and supporting, following as required in order to achieve fundraising targets. Ability to forecast and plan income.
• Proven track record in achieving 30%-win rate in getting grants.
• Excellent interpersonal and communication skills (written and verbal English) including ability to evaluate proposals and write quality/timely reports for donors and make recommendations for improvements.
• Demonstrated project management skills; ability to manage workflows and balance competing priorities
• Ability to represent Oxfam in a professional and competent manner with external individuals and organisations.
• Proven capabilities as a team player able to respond quickly and accurately to queries and issues. 
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.

Desirable:

• Knowledge and / or experience of common Oxfam norms objects, standards and tools.

What We Offer

• Oxfam (Novib) is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors.
• The international salary range for this position is set in scale 9 with a salary range between € 2962, — to € 4557,– monthly gross based on 40 hours a week.

How to Apply


Click here to apply online

Note

• Candidates are advised to include their motivation letter and CV.
• Only applications received using the link provided can be taken into consideration.

Deadline: 20th June, 2017.