Latest Vacancies at an ISO 9001 Certified Technology Company

Management Alternatives Limited – Our client is a professionally managed ISO 9001 certified technology company that is involved in data management, process automation, software development, IT support and collection of taxes for governments at all level. As part of consolidation and expansion of its operation in Nigeria, it requires the services of competent and qualified personnel for the position below: 

Job Title: Chief Operating Officer

Reference Code: MAL/OCOO/009
Location: Abuja
Department: Reports to: Chief Executive Officer

Job Summary

• Under the supervision of the CEO, the Chief Operating Officer is responsible for managing and overseeing the organization’s ongoing operations and procedures, all hands-on operational aspects of the company and assists the CEO in the aggressive, successful and sustainable growth of the Organization, must be able to develop effective relationships with management and personnel.
• S/He plans, directs, and oversees the company’s operational policies, rules, initiatives, and goals. Execute long-term and short-term plans and directives by implementing judgement, vision, management, and leadership.
• The ideal candidate is an active and fit individual who has proven competencies in the Job role.

Essential Duties and Responsibilities

• Design and implement business strategies, plans and procedures
• Oversee daily operations of the company and work with Heads of Units (Marketing, IT, Finance, HR/Admin, etc)
• Participates in developing and implementing a strategic plan that supports the organization’s vision and goals; translates the strategic plan to staff to ensure support; and modifies the plan in response to changing internal and external factors.
• Work with the CEO and other leadership team members in setting policies and determining strategies to meet or exceed revenue, profit, and cash flow commitments to the company.
• Analyzes current and future trends and needs and accurately assesses functional responsibilities competitive strengths and vulnerabilities
• Builds and maintains a departmental structure, operating standards and practices that are responsive and adaptable to evolving business needs.
• Develops and implements a talent plan to ensure the right people are in the right place at the right time to meet the strategic needs of the organization.
• Manages employee performance by establishing clear goals and expectations, tracking progress against the goals, ensuring timely feedback, and addressing performance problems and issues promptly.
• Establishes, coordinates and administers as an integral part of management, an adequate structure for the delivery of effective and efficient administrative operations (e.g. finance, HR, Engineering)
• Direct the functions of budgeting, accounting, and reporting, financial counseling of leadership team to appraise operating results in terms of costs, budget, operating policies, trends and increased profit opportunities. Analyze revenue, profit and cash flow opportunities for the business and recommend actions.
• Write and submit reports to the CEO in all matters of importance
• Measures effectiveness and efficiency of operational processes both internally and externally and finds ways to improve processes
• Coordinates with human resources department to recruit skilled talent and keep the best employees
• Provides a system for employee salaries and benefits, and makes sure employees feel valued
• Promotes communication between colleagues for the benefit of information flow and to curb any problems that arise
• Any other duty of related responsibilities.

Education Qualifications, Experience, Skills and Competencies

• First degree in Engineering/ Information Technology or a related field required.
• A Masters Degree in Operational Management/ Project Management/ Business Management or a related field preferred.
• A minimum of 8 – 10 years progressive related experience
• General knowledge of various roles of a Chief Operating Officer
• Excellent written and verbal communication skills
• Very strong coordinating and organizational skills
• Excellent understanding and hands-on experience in Crisis Management, Risk Management, Budgeting and Sales Experience
• Excellent understanding of the business functions E.g. HR, Finance, PMU, etc.
• Excellent understanding of the Information Technology Sector
• Demonstrated competency in strategic planning and business development
• Working knowledge of data analysis and performance/operation metrics
• Working knowledge of IT/Business infrastructure and MS office
• Excellent interpersonal skills
• Aptitude in decision making and problem solving
• Relevant professional certifications will be an added advantage
• Must posses sound knowledge of Legal Compliance, Financial Planning and Strategy
• Posses good Problem Solving, Critical Thinking, Presentation and Leadership skills

Job Title: Technical Assistant to CEO

Reference Code: MAL/OTA/003
Location:  Abuja
Department: Reports to: Chief Executive Officer

Job Summary

• Under the supervision of the CEO, S/He will provide executive support, act as the primary point of contact for internal and external enquires on all matters pertaining to the Office of the CEO.
• S/He will also serve as a liaison to the board of directors and senior management teams; organize and coordinate executive outreach and external relations efforts; and oversee special projects

Essential Duties and Responsibilities

• Acting as the point of contact between the CEO and internal/external clients
• Work with CEO to organize and execute assigned business projects on behalf of clients (business process improvement, business plan writing, marketing planning, etc.) according to client’s requirements
• Receiving the CEO calls, taking messages, routing correspondences and handling requests and queries appropriately
• Attend meetings with assigned clients when needed and perform an initial assessment of a problematic situation
• Work with business Analyst in identifying issues, designing and conducting analyses, synthesizing conclusions, and helping to implement change.
• Information preparation duties which includes writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other.
• Develop and execute research plans and activities
• Develop reports and presentation slides as assigned by CEO
• Setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company and the Managing Partner are in compliance with all applicable record-keeping requirements
• Maintaining diary, arrange meetings and appointments and provide reminders
• Making travel arrangements
• Attending meetings and preparing reports by collecting and analyzing information.
• Researching opportunities (events, projects, trainings, businesses, etc), and engaging networks relevant to the work of the Managing Partner
• Managing social media handles and working with relevant media personnel to ensure that the activities of the Managing Partner and the company are promoted
• Researching and preparing speeches and presentations in a variety of format to support the activities of the Managing Partner
• Supporting business interests of the company and Managing Partner with research, contacts and proposals
• Any other duties assigned by management.

Education Qualifications, Experience, Skills and Competencies

• Minimum of a B.Sc./ B.A Degree, First-Class or Second Class Upper division in any discipline.
• Must have business analyst background
• At least 5 years working experience in a similar position
• Highly motivated person with outstanding academic credentials,
• Outstanding communication and interpersonal skills
• Must have a proactive and very knowledgeable persona
• Excellent Analytical mind
• Strong data collection and analysis skills
• Willingness to travel occasionally and work late hours.
• Experience in Schedule management and researching
• Travel desk management
• Strong IT skill
• Excellent computer and Microsoft Office suite skill.
• Highly discrete and confidential
• Ability to handle multiple task and meet deadlines.
• Exceptional time management and Organizational skill
• Excellent communication skill

Job Title: Finance Manager

Reference Code: MAL/OFM/001
Location: Abuja
Department: Finance
Reports to: Chief Operations Officer

Job Summary

• Under the supervision of the COO, the Finance and Accounts Manager will be in charge of the Finance and Accounts department and the entire team.
• He /She will be responsible for performing cost accounting functions, capturing income, generating financial report, budgeting, filing, taxation, business recommendations and other finance and accounting related issues in the Organization

Essential Duties and Responsibilities

• Directly overseeing the Management Accountant to ensure the timely delivery of Management Accounts to the company’s Group Board of Directors.
• Defining, implementing and monitoring effective financial data management systems.
• His functions included but not limited to ensuring that the Finance & Accounting tasks are completed accurately and according to deadline schedule for his team
• Coordinate the collation of all vouchers and post using appropriate code in the accounting software.
• Reconciling all bank accounts, field operations work and reporting on all monthly.
• Analyzing current financial performance relative to previous years and re-aligning the company’s financial decisions as needed.
• Oversee and ensure the processing of payroll for all staff, administer employee files and records in order to ensure accurate payment of benefits and allowances
• Working closely with the Operations Department to contribute to process improvement initiatives.
• Administer and monitor the day to day financial systems of the organization
• Providing advice to the COO on critical financial matters and communicating these in a clear and comprehensive manner
• Responsible for the supervision of the Account team and ensuring the daily, weekly and monthly tasks are completed accurately and timely
• Maintain client’s data base
• Ensure all cash items are recorded and resolved daily; variance is resolved same day
• Review journal entries for appropriate supporting documentation, remarks, account and amount
• Appropriate and timely communication with departmental units; provide adhoc reports as requested
• Prepare monthly bank reconciliations
• Journal entries
• Responsible for accounts receivable activities; invoicing, statements and aging
• Monthly preparation of balance sheet work papers; ensure activity is appropriate
• Prepare and review of financial statements and expenses
• Interview, select, train, schedule, coach and support associates, ensuring they perform in accordance with established brand or hotel standards
• Review all ledger account reconciliations to include: bank statements, assets, liabilities and credit cards.
• Oversee and ensure internal audit standards are met.
• Perform other duties as requested by management.

Education Qualifications, Experience, Skills and Competencies

• A First degree in Accounting or Finance
• Must have an Audit background
• 7-10 years relevant work experience in finance and audit.
• Must be ICAN or ACCA Certified
• Ability to meet deadlines and handle multiple task.
• Excellent Knowledge of Accounting policies and Procedures
• Advanced use of Microsoft Office suite (esp. Excel)
• Proficiency in the use of Accounting Software
• Excellent communication skills
• Good IT Skills
• Meticulous attention to detail.
• Knowledge of Managements Accounts is essential.

Deadline: 20th June, 2017.




How to Apply


Interested and qualified candidates should submit one page personal profile and CV’s as a single word document to: recruitment@mal.com.ng the subject of the mail should be the “Job Title-Job Code”

Note

• Applicants must be resident in Abuja
• Only shortlisted candidates will be contacted