Distribution Supervisor Job at Secours Islamique France (SIF)

Job Title: Distribution Supervisor

Location: Ngala, Borno 
Expected starting date: ASAP

Overview

• Under the direct supervision of the Base Manager, the SIF Distribution Supervisor will be in charge of all distribution activities in Ngala, including programme implementation, staff capacity building, monitoring, and reporting.
• S/he will also be required to work closely and cooperatively with other SIF units, including Finance and Logistics, to ensure that the projects are successfully implemented while maintaining full compliance with established policies and procedures.

Key Responsibilities
Programmes:

• Set up an efficient and secured distribution mechanism for food items (FIs) and non-food items (NFIs);
• Plan, implement, monitor, and evaluate the distribution process on a daily/ weekly/ monthly basis, in coordination with the Distribution Officer, the Base Manager and other stakeholders involved (NGOs, local authorities, community leaders, etc);
• Set up emergency preparedness strategies for the distribution of FIs and NFIs;
• Verify regularly beneficiaries’ databases, distribution cards, and distribution lists, in collaboration with Distribution Officer and Nutrition Officer;
• Ensure the implementation of a community-based complaint and accountability mechanism for all distribution activities, in collaboration with Distribution Officer and Nutrition Officer;
• Ensure the complementarity with the actions of the various stakeholders in the distribution of FIs and NFIs, as well as SIF representation in different forums when required (meetings with local authorities, NFI working groups, donor field visits, etc);
• Archive all the soft and hard documents relevant to the distribution process.

Logistics/ Security:

• Follow up with the Base Logistics on the establishment of a warehouse, and of a proper stock management system;
• Work closely with Logistic Department on the elaboration of timely procurement plans and purchase files regarding all distribution activities.
• Ensure a daily security/ humanitarian check in collaboration with the Distribution Officer and the Nutrition Officer, and report all relevant information to the Programme Manager/ Base Manager.

Administration (finance and human resources):

• Supervise and build the capacity of the Distribution Officer and Nutrition officer on a daily basis, with the elaboration of weekly work plan, the provision of regular training/ guidance/ feedback, and the organization of appraisals;
• Provide the distribution staff (namely Distribution Officer, Nutrition Officer, and volunteers) with appropriate tools and techniques for the distribution of FIs and NFIs;
• Work closely with Admin Department on timely validations for procurement, advances, and other payments regarding all activities.

Monitoring & reporting:

• Facilitate the qualitative and quantitative monitoring and evaluation of all distribution activities, in collaboration with the Program Manager/ Base Manager/ Programme Coordinator;
• Report back verbally and in written as often as needed (daily/ weekly) to the Program Manager/ Base Manager/ Program Coordinator on the progress of distribution activities;
• Provide daily distribution reconciliation reports to Distribution Supervisor;
• Draft monthly quantitative and narrative reports (external and internal if needed);
• Write regular evaluation reports on the distribution process (achievements, challenges, lessons learnt, recommendations, etc).
• Other
• Fulfill any other duties requested and/ or needed by the Programme Manager/ Base Manager/ Programme Coordinator.

Academic Qualifications and Professional Experience

• University degree, preferably related to social work;
• Minimum 3 years of relevant INGO experience;
• Experience in emergency contexts is a plus.

Required Skills:

• Passionate about the humanitarian context and serving the poorest of the poor
• Commitment to the values, vision, and mission of SIF
• Self-motivation and strong team spirit, with good leadership skills
• Ability to speak Hausa, Kanuri – ability to speak, read and write well in English
• Good communication and representation skills (ability to liaise with community leaders, local authorities, INGOs and other agencies)
• Excellent interpersonal and conflict-resolution skills
• Well-developed organizational and planning skills
• Ability to produce quality work and make decisions under pressure, and to adhere to tight deadlines
• Good computer skills (PowerPoint, Word, Excel)
• Flexibility in terms of working hours and working locations.

Deadline: 20th July, 2017.

How to Apply
Interested and qualified candidates should send their Applications (CV, 3 references) to: recruitments.ng@secours-islamique.org

Note

• Please clearly mention “Distribution Supervisor, Ngala” in the subject line.
• SIF is an equal opportunity employer; only short listed candidates will be contacted.