Job Openings at Crovation Limited (Crovation)

• Creating and maintaining Crovation’s database to ensure quick retrieval of information.
• Developing an effective record distribution system and storage policy.
• Reviewing information created and stored within Crovation’s network.
• Analysing the company’s information needs and developing procedures to ensure all requirements are met.
• Referring to policy and legislative requirements in order to determine the length of time records with Crovation’s should be kept.
• Initiating the transition from paper to electronic management systems.
• Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.
• Ensuring that all title documents belonging to Crovation Limited and its clients are duly monitored and processed in Land Registry or any other government agencies.
• Responsible to conduct searches in all Government bodies/organization on behalf of the Crovation
• All other related duties assigned to you from time to time by your supervisor.

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances or other issues
• Manage the recruitment and selection process
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program
• Assess training needs to apply and monitor training programs
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management

• Collect and analyze data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies.
• Report to management about asset utilization and audit results, and recommend changes in operations and financial activities.
• Prepare detailed reports on audit findings.
• Review data about material assets, net worth, liabilities, capital stock, surplus, income, and expenditures.
• Inspect account books and accounting systems for efficiency, effectiveness, and use of accepted accounting procedures to record transactions.
• Examine and evaluate financial and information systems, recommending controls to ensure system reliability and data integrity.
• Supervise auditing of establishments, and determine scope of investigation required.
• Prepare, analyze, and verify annual reports, financial statements, and other records, using accepted accounting and statistical procedures to assess financial condition and facilitate financial planning.
• Confer with company officials about financial and regulatory matters.
• Inspect cash on hand, notes receivable and payable, negotiable securities, and canceled checks to confirm records are accurate.
• Examine inventory to verify journal and ledger entries.
• Examine whether the organization’s objectives are reflected in its management activities, and whether employees understand the objectives.
• Examine records and interview workers to ensure recording of transactions and compliance with laws and regulations.
• Direct activities of personnel engaged in filing, recording, compiling and transmitting financial records.
• Produce up-to-the-minute information, using internal computer systems, to allow management to base decisions on actual, not historical, data.
• Conduct pre-implementation audits to determine if systems and programs under development will work as planned.
• Review taxpayer accounts, and conduct audits on-site, by correspondence, or by summoning taxpayer to office.
• Evaluate taxpayer finances to determine tax liability, using knowledge of interest and discount rates, annuities, valuation of stocks and bonds, and amortization valuation of depletable assets.
• Examine records, tax returns, and related documents pertaining to settlement of decedent’s estate.
• Audit payroll and personnel records to determine unemployment insurance premiums, workers’ compensation coverage, liabilities, and compliance with tax laws.
• Ensure adherence to the following requirements:
  • Management Policy
  • Standards, including: work-papers, file set up, letters, etc
  • Loyalty to the company’s vision

• Ensure the office is clean and all infrastructure and equipments are working at optimum on a daily basis.
• Ensure the availability and proper distribution of office stationary and company materials to staff.
• Ensure the office and site environment is conducive for staff to function at optimum on a daily basis.
• Ensure the company equipments and machinery on site is working at optimum at all times.
• Generally oversees the support staff e.g. driver, genitors.
• Suggest cost saving measure to sourcing and managing company materials and equipments.
• Manage company vendors with respect to purchase and maintenance of company materials and equipments.
• Ensure adherence to the following requirements:
  • Management Policy
  • Standards, including: work-papers, file set up, letters, etc
  • Loyalty to the company’s vision

• Maintain and implement construction performance / budget for each project
• Negotiate pricing contracts with subcontractors and suppliers
• Issue purchase orders for procurement and expedition of materials and equipment for job.
• Meet subcontractors and suppliers on-site as necessary
• Ensure compliance to project budgets and provide analysis of deviations
• Ensure accurate takeoffs to ensure budgets are accurate
• Research new materials for design and cost savings
• Maintain subcontractor and supplier insurance policies
• Develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification
• Maintain relationships with subcontractors and suppliers
• Establish new relationships with subcontractors and suppliers to ensure adequate resources for all projects and to continually improve pricing and quality of work
• Assist in ensuring awareness and company compliance to all building codes and local construction guidelines
• Assist in maintaining company quality control program
• Assist in settling invoice or contract disputes
• Handle change order requests
• Forecast upcoming demand
• Create spreadsheets with vendor & product or service comparisons of prospective suppliers to support management decisions.
• Establish stocking criteria, replenishment levels, inventory management, and tracking and reporting procedures.
• Ensure adherence to the following requirements:
  • Management Policy
  • Standards, including: work-papers, file set up, letters, etc
  • Loyalty to the company’s vision

• Writes error-free, eloquent emails and letters for various events and announcements.
• Updates and maintains phone lists for CEO.
• Manages contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones).
• Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the CEO and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
• Accurately tracks expenses for CEO. Processes and submits receipts accurately and on schedule.
• Maintains confidentiality and uses a high degree of discretion.
• Works in a professional and focused manner to schedule internal and external meetings including, but not limited to, GPI Board and subcommittees, project teams, etc.
• Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.
• Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.
• Takes notes and distributes meeting minutes, agendas and meeting packages.
• Acts as a liaison with the Board of Directors as needed.
• Sets-up staff meetings, maintains electronic staff calendars and organizes team events.
• Answers and directs calls and emails of the CEO of a general nature.
• Maintains physical and electronic office filing systems for CEO.
• Maintains punctual, regular and predictable attendance.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
• Maintains workflow under pressure and in a fast-paced, high-profile work environment.
• Ensure adherence to the following requirements:
  • Management Policy
  • Standards, including: work-papers, file set up, letters, etc
  • Loyalty to the company’s vision.

• Budget setting, preparation and monitoring on a monthly basis.
• Fixed Asset register update and maintenance on a regular basis.
• Liaise with executives of bank to resolve controversial bank charges.
• Ensure the posting of financial data into the Peachtree software Accounting Software.
• Monitoring of revenue and expenses in compliance with the stipulated budget.
• Management of Main/Petty cash at all levels, disbursement and analysis into various expenses heads.
• General ledger review on all account heads and sub-heads on regular basis.
• Maintenance of Company Payroll and ensure on regular basis PAYE tax and Pension are properly computed before remittance to appropriate authorities.
• Manage and preparation of reconciliation of all company’s bank account and ensure proper monitoring the correctness of monthly bank charges / similar interest charges and fees in the bank statement.
• Directly responsible for the update of all clients / suppliers ledger on a regular basis.
• Analysis of store receipt and issue to ensure proper classification into various project account by posting into the peachtree accounting software
• Reconciliation of all site purchase with the store-keepers record to ensure delivery and proper issuance of materials to different projects.
• Prepare necessary journals for provisions and bank charges for posting.
• Preparation of project/job profitability report on a monthly basis.
• Preparation of company’s Trial Balance and Management Account at the end of the accounting year.
• Ensure adherence to the following requirements:
• Management Policy
• Standards, including: work-papers, file set up, letters, etc
• Loyalty to the company’s vision

• Actively partake in setting sales and marketing targets.
• Direct responsibility to effectively market the company’s products.
• Actively contribute to the conceptualization of marketing strategies to ensure that sales targets are met and exceeded.
• Drafting of relevant correspondence document to communicate the company’s position on any transaction concerning new and existing clients’ transaction.
• Participating in site inspections to set in motion sales transactions.
• Constantly source new and viable clients.
• Participate in researching and providing market intelligence reports regularly or as necessary.
• Contribute in advising on marketing communication materials to promote the company as a brand its products and services.
• Develop daily and weekly work plans and write weekly outcome and status reports.
• Manage corporate relationship with existing clients updating them on their transaction and the company’s projects.
• Manage and disseminate information about clients and their transaction to concerned departments with Manager’s clearance.
• Record and constantly update all client contact data (client relations database management).
• Assist in monitoring and ensuring that all aspects of clients’ transactions are in order.
• Perform other duties and responsibilities as requested by the HOD
• Ensure adherence to the following requirements:
  • Management Policy
  • Sales, Marketing and Customer Relations procedure and process manual(s)
  • Standards, including: work-papers, file set up, letters, etc
  • Loyalty to the company’s vision

• Receive and attend to walk in clients.
• Answer basic questions regarding the company and its business.
• Brief and explain products and services the company offers to walk in clients.
• Direct responsibility to answer all incoming calls as requested and routes them to their proper recipient, taking and relaying messages as needed.
• Oversee the distribution of incoming and outgoing mail.
• Ensure adherence to the following requirements:
  • Management Policy
  • Standards, including: work-papers, file set up, letters, etc
  • Loyalty to the company’s vision

• Actively setting sales and marketing targets for the sales team
• Directly responsible to effectively market the company’s products.
• Conceptualization of marketing strategies to ensure that sales targets are met and exceeded.
• Drafting of relevant correspondence document to communicate the company’s position on any transaction concerning new and existing clients’ transaction.
• Participating in site inspections to set in motion sales transactions.
• Constantly sourcing new and viable clients, ensuring that team members have an active pipeline
• Participate in researching and providing market intelligence reports regularly or as necessary.
• Giving advice on marketing communication materials to promote the company as a brand its products and services.
• Develop daily and weekly work plans and write weekly outcome and status reports.
• Manage corporate relationship with existing clients updating them on their transaction and the company’s projects.
• Manage and disseminate information about clients and their transaction to concerned departments with Manager’s clearance.
• Record and constantly update all client contact data (client relations database management).
• Assist in monitoring and ensuring that all aspects of clients’ transactions are in order.
• Perform other duties and responsibilities as requested by the Managing Director
• Ensure adherence to the following requirements:
  • Management Policy
  • Sales, Marketing and Customer Relations procedure and process manual(s)
  • Standards, including: work-papers, file set up, letters, etc
  • Loyalty to the company’s vision

Requirements

• A first degree in Estate Manangement, Quantity Survey, Marketing, Communication Arts, Economics or any other related discipline.
• A minimum of 7 years experience in Real Estate or Property Development Firm or a similar position
• An MBA or relevant post graduate degree/professional qualification will be an added advantage.