Fresh Recruitment at Action Against Hunger

• The Logistics Assistant will be based in Damaturu, Yobe State and report to the Base Logistician.
• The Logistics Assistant is responsible for planning and managing the fleet (vehicles and drivers), daily trips, organisation of movement and monthly reporting.

• At least  a Bachelor’s Degree in Business Management, Logistics, Procurement or other related field.
• A minimum of one year working experience in logistics or procurement.
• Strong computer skills including Microsoft office (Word, Excel, PowerPoint, Outlook).
• Experience in the International Non-Governmental Organization (INGO) and Humanitarian context.
• Good communication (verbal and written), interpersonal, strong organisation and team working skills.
• High level of flexibility and self-motivation.
• Good knowledge and working experience with Microsoft MS Office Suite.
• Strong commitment to Action Against Hunger mission, values and policy

• Supervise the maintenance of all vehicles with the support from the Base Logistician, Lead Driver and Mechanics.
• Ensure vehicles are equipped with necessary documents according to the log book. i.e. safety equipment (fire extinguisher, water, spare tyre, first aide Kit) etc.
• Consolidates the fuel consumption and keeps a record, monitors the current stock and requests refueling purchase in a timely manner.
• Daily organisation/dispatch of trips by preparing daily movement plan and allocating the drivers accordingly.
• Planning of vehicle maintenance and service according to ACTION AGAINST HUNGER /Kitlog 3.5V.
• Plan and request weekly car hire movements, liaise with suppliers and ensure the compliance of rental cars according to ACTION AGAINST HUNGER safety and security standards.
• Reports to the Base Logistician in case of major shortage of vehicles and plan the allocation accordingly.
• Track daily car hire usage in Damaturu and all sub bases according to approved Agreement Form and submit to Log Manager on weekly basis.
• Assist with other tasks as assigned by the Base Logistician.

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• Examining, reviewing and analyzing records, reports, financial statements and management practices to ensure adequate internal controls are in place to mitigate risks in compliance with laws, regulations, donor requirements and AAH policies and procedures.

• Prepare and perform internal audits (in accordance with general audit requirements and standards) in the Nigerian Mission.
• Assess the significance of risks & problems identified during each audit.
• For each audit, prepare an audit report containing a summary & analysis of the situation, a presentation of any identified mistakes and inconsistencies, and recommendations for improvements.
• Perform internal control reviews of in-country processes including cash management, procurement, logistics, and stock management including food commodities, assets management and coordinate with the relevant departments to correct weaknesses and improve controls as needed; prepare action plans to address findings and monitor the status of action plan implementation.
• Prepare a Country Office Risk Register in conjunction with program managers and ensure quarterly updates.
• In coordination with country management and HQ finance, assist with the follow-up and resolution of external audit or AAH Internal Audit findings.
• Works closely with the Finance, HR and logistics teams in the mission to develop the organization’s understanding of the importance of the internal audit function.
• Train and support the Finance, HR and logistics teams in the mission to ensure that audits are conducted thoroughly and efficiently .
• Conduct regular anti-corruption and fraud prevention trainings to all staff.
• Serve as country focal point for the internal reporting of any incidents of fraud, corruption or bribery.
• Prepare and maintain the Country Office fraud Register and Dashboard and liaise with Internal Auditor in the resolution of all reported incidents.

• You have a Bachelors degree in finance, accounting or a related business field; Certified Public Accountant is an added advantage.
• You have Knowledge of contemporary risk management and internal control practices. Knowledge of non-profit program policies, procedures, regulations, and laws.
• You have Strong skills in conducting quality control reviews of audit work product. Skill in collecting and analyzing complex data, evaluating information and systems, and drawing logical conclusions.
• You have excellent critical thinking, superior problem solving skills and ability to use good judgment when making difficult decisions.
• You are familiar with common indicators of fraud..
• You have the ability to be flexible, yet focused and reliable, in a work environment with frequently changing demands and circumstances.
• You have 5 years related work experience with a not-for-profit organization.
• You have Extensive knowledge of donor rules and regulations including USAID, ECHO, DFID, etc
• You have Considerable knowledge of and skill in applying internal auditing, accounting and management principles and practices.
• You have the ability to work effectively in a team atmosphere, encouraging colleagues to contribute to common work challenges and deadlines.
• You think strategically defining and communicating goals, also being genuinely committed to helping others to achieve the organizational objectives.
• Fluent written and oral communication in English.
• Fluency in Housa and French is desirable.

• Health Insurance
• R&R Breaks
• Paid annual leave (vacation)
• Training opportunities
• Child allowance

• The Resourcing Officer will be based in Maiduguri, Borno state and work under the supervision of the Base HR Manager.
• The Resourcing Officer will provide support to the HR department in the recruitment and selection of the base national staff and ensure regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
• He/she will also provide professional support to hiring managers and candidates throughout the recruitment process, as well as ensuring appropriate resources are deployed to achieve the mission’s values and principles.
• The Resourcing Officer will oversee the collation, maintenance and provide recruitment reports as agreed with the hiring manager and send to the HR Abuja team.
• He/she will ensure consistency in the application of the Human Resources policies at the base level

• Liaise with managers to initiate recruitment and ensure proper approval by HR and Finance.
• Liaise with managers for technical shortlist and to define the interview panel.
• Ensure interviews and tests are done in a timely manner and proper documentation submitted, filed and sent to HR-Abuja.
• Participate in interviews as necessary as well as reviewing written technical test and interview grids for all existing positions.
• Update base recruitment tracking database and submit to HR Manager on a weekly basis.
• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
• Ensure the maintenance of Action Against Hunger recruitment module and all candidates receive timely communication and feedback.
• Work closely with the Resourcing Manager to ensure job descriptions are in line with mission staffing requirements.
• Research and recommend new sources for attracting and screening active candidate.
• Work in accordance with agreed timescales to reduce time to hire figures and retain the best candidates.
• Communicate with managers and employees regularly to establish rapport, gauge morale and source new candidates’ leads.

• Have a minimum of bachelor’s degree in fields related to HR, Administration and Management. Higher level degree will be an added advantage.
• Have a minimum of 2 years experience working in HR and/or administrative support positions.
• Have excellent verbal and written communication skills.
• Be approachable, diplomatic, able to work effectively in diverse, cross-cultural teams.
• Have excellent Microsoft office skills (Word, Excel, PowerPoint, Outlook).
• Be excellent in multitasking and have strong organizational skills.
• Have the ability to pay attention to details, be highly organized, rigorous, self-motivated, have strong sense of responsibility and ability to work independently.
• Be able to maintain confidentiality.
• Have the capacity for analysis, synthesis and reporting of large amounts of information.
• Have previous experience with INGOs preferably.
• Be fluent in one or more national/regional languages.
• Have an understanding of national labor law and employment norms/practices.

• The Radio Operator/Office Assistant will be based in Maiduguri, Borno State and report to the Base Logistician. He/she will be focal point for VHF and HF communication on field missions according to needs and SOPs.
• The Radio Operator/Office Assistant will transmit/relay messages between teams/Action Against Hunger Nigeria bases when signal is low. He/she will also organize scanning, photocopying and saving of all SCM documents, financial documents and program documents as well as carry out office assistant duties.

• Ensure all security advisories from the field co are immediately relayed to the staff and immediately report sensitive/security related matters to the supervisor or Field Coordinator.
• Report any disrespect of SOPs from any staff/team to the Field Coordinator.
• Training new staff/visitors on the use of VHF and HF radios.
• Ensure all VHF/HF base and hand held stations are in good working condition.
• Ensure maintenance of all equipment as well as office notice board.
• Maintain the radio logbook (location, date and hour of important messages or events) as indicated on SOPs.
• Support the Base Admin to arrange for accommodation bookings for visiting staff as well as the Base Logistician in maintaining inventory of assets within the office and guest accommodation.
• Assist in extracting and maintaining data and files from various sources within administrative, human resource, procurement, logistics and Action Against Hunger systems.
• Assist in the supervision of office cleaner/cook and casual workers.

• Have a minimum of completed Secondary Education in an accredited academic institution.
• Have a minimum of 1 year of relevant professional experience in a similar role.
• Have good knowledge and working experience with HF and VHF Radios.
• Be flexible in terms of working hours.
• Have excellent command of spoken and written English.
• Have previous experience in INGO at the same level of position preferably.
• Have knowledge about radio installation/basic maintenance, electricity or any technical field.