African Development Bank Group (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).
The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa.
We are recruiting to fill the position below:
Job Title: Treasury Clerk
Reference: ADB/17/475
Location: Côte d’Ivoire
Grade: GS 6
Position N°: 50000908
The Complex
- The Vice Presidency for Finance (FIVP) oversees the financial management of the Bank Group.
- This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.
The Hiring Department
- The Treasury department is responsible for raising funds from capital markets, managing and investing the Bank Group’s liquidity and shareholders’ funds, processing and settlement of all financial transactions and managing the institution’s banking relationships.
- Under the supervision of the Manager Treasury Operations Division (FITR.2) and the Treasury Officer head of Client Services & SWIFT (CSS) section, the Senior Treasury Clerk’s will oversees the settlement of administrative expenses, salaries by ensuring the timely and accurate resolution of investigations related to the transaction payments.
The Position
- The objective of this job is to provide services of payments such as prepaid cards, bank checks to staff members, consultants and suppliers of the Bank.
- Encash Bank Checks deposited at Cash Office in respect of various reimbursement of loans, insurance and/or other payments.
- Post in SAP receipts for all refunds made in the Banks’ current accounts for administrative expenses.
- Check Swift payments issued for salaries, pensions and administrative expenses
- Maintain the Bank’s vendor’s payment instructions in SAP database
- Monitor investigations on salaries, pensions, administrative expenses and disbursements
Duties and Responsibilities
The Treasury Clerk will undertake the following functions;
1.) CITIDIRECT Checks Processing:
- Transfer the SAP downloaded text file which contains information about the checks that need to be issued by Citibank into the Citi direct World link electronic/web system.
- Check the conformity of the information against the list of SAP payments.
- Import the file containing the checks request for the approval of the supervisor.
- Verify that all requests have been approved and released by the Supervisor as a control and compliance with the list of SAP payments.
- Receive checks from Citibank and verify that all the requested checks have been delivered and record.
- Distribute or release the printed bank checks to beneficiaries after verifying their identities or their representatives or Team assistants from CHGS or any other department.
- Assist the Supervisor in the follow-up treatment of cancellations of bank checks and checks sent on collection.
- Periodically report import and issuance of bank checks.
2.) Manage payments received:
- Receive the prepaid cards returned and bank checks issued by the staff for the Bank for a refund.
- Scan the checks, save in I-drive and post entry into SAP.
- Endorse the bank checks for encashment.
- Fill out bank deposit slips and bank the checks.
- Inform Cash Management of deposited checks for ease of identification and follow-up.
- Upon confirmation of credit from Cash Management, create the receipt in SAP
- Send the receipt by mail to the issuer of the checks and to CHHR/FIFC.
- Verify the amounts and card number and record data in an excel file and post in SAP.
- Propose to the supervisor to move funds from the card to the bank account
- Issue receipt if necessary for application of returned funds in SAP.
3.) Maintain the Bank vendor’s payment instructions in SAP database
- Receive and create in SAP, staff and suppliers payment details received from FIFC and CHHR.
- Ensure that account details and banks information comply with international standards and update vendor master records in SAP.
- Update the banks master records in SAP.
4.) Manage investigation related to salaries, pensions, administrative expenses and disbursements:
- Check in GTMATCH and SWIFT the queries received from the correspondent.
- Forward the requests to the concerned department: FIFC/CHHR.
- Upon receive the requested information, prepare the response in GTMATCH and send it via SWIFT to the correspondent.
- Check in email the request for investigation received from staff and consultant.
- Send a claim to the correspondent through GTMATCH and SWIFT.
- Follow up until the payment is released by the correspondent.
- Prepare a daily, weekly and monthly reports on pending investigations.
Selection Criteria
Including desirable skills, knowledge and experience:
- Minimum of Bachelor’s degree or equivalent qualification in Finance, accounting
- 4 years’ experience of relevant practical working experience
- Private Sector experience an added advantage
- Understanding of payment processing especially Swift messages
- Numerical and Analytical abilities
- Demonstrable understanding of Finance and Accounting Principles
- Client orientation: Ability to ensure that the client is considered to be of primary importance in all transactions and interactions. Strive to understand, and when appropriate, anticipate client needs, and ensure that the client receives the best possible service from the Bank.
- Team work and relationship: Ability to work with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment
- Problem solving: Ability to apply business knowledge to the resolution of problems and identify solutions to the benefit of the client (internal and external) and the organization.
- Good written and verbal communication in English or French and preferably, a working knowledge of the other language.
- Microsoft Office (word, excel, PowerPoint etc.). Knowledge of SAP/FI or other ERP, Cards management, SWIFT, GTMATCH or other IT reconciliation tool are an added advantage.
How to Apply
Job Title: Legal Counsel – Public Sector Operations – Policy and Governance
Reference: ADB/17/474
Country: Côte d’Ivoire
Grade: PL6
Position N°: 50076310
The Complex
- Under the direction of the Boards of Directors, the President conducts the business of the Bank and manages operations and activities in accordance with the Bank’s constitutive documents.
- The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM); General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).
The Hiring Department
- The role of the General Counsel and Legal Services Department (PGCL) is to deliver legal advice and services to the statutory organs of the Bank Group and to protect the interest of the Bank from liability and represent the Bank in Litigation.
- The principal objective of the Public Sector Operations, Policy and Governance Division (PGCL.1) is to provide legal support in connection with public sector transactions and project implementation for loans and grants of the Bank and the Fund and other special vehicles such as special funds and trust funds. In addition, the Division provides legal assistance on operations policies and governance, environmental and procurement related matters as well as all aspects of the business of the Bank Group.
The Position
- The Legal Counsel – Public Sector Operations, Policy and Governance will ensure compliance with the various policies and regulations of the Bank related to public sector operations.
Duties and Responsibilities
Under the supervision and guidance of the Division Manager PGCL 1, the Legal Counsel – Public Sector Operations, Policy and Governance will:
- Review proposals and supporting documents for grants to be provided by Trust Funds and Special Funds managed by the Bank to ensure adherence to the relevant constitutive documents, guidelines and applicable Bank policies and attend technical review committee meetings;
- Draft agreements for grants provided from trust fund resources and oversee the execution of such agreements;
- Prepare MOUs and letters of intent for special initiatives or programmes for public sector operations;
- Draft and Negotiate financing agreements including loan agreements, grant agreements, guarantee agreements and co-financing agreements with other lenders;
- Draft legal opinions for the fulfillment of entry into force/effectiveness conditions and disbursement conditions for loans and grants of the Bank Group and trust funds including the review of documents submitted in fulfilment of the conditions;
- Draft Board resolutions pertaining to public sector projects and programs as appropriate;
- Ensure compliance of all operational activities with applicable Bank policies, rules and regulations.
- Provide legal advice and assist in the design of projects and programs from inception to completion in compliance with the Bank’s policies and regulations including the project structure and implementation arrangements, financing instrument(s), terms and conditions of financing, and compliance with the relevant policies and regulations of the Bank;
- Advice on the promulgation of operational policies and regulations of the Bank related to public sector operations.
- Provide legal advice on operations-related implementation activities of bilateral and multilateral cooperation arrangements related to public sector operations; and
- Undertake such other assignments as required by the Division Manager, PGCL.1 or the General Counsel in furtherance of the Department’s mandate.
Selection Criteria
Including Desirable Skills, Knowledge and Experience:
- Holds a Master’s degree in Law, and admission to the Bar of one of the Bank member countries; OR a Juris Doctor (JD) and admission to the Bar of one of the Bank member countries.
- A minimum of four (4) years of relevant experience in a law firm, a financial institution or a multilateral organisation.
- Good skills in preparation of basic legal documents including briefs and legal opinions and conducting negotiations.
- Good communication skills as well as the ability to build partnerships with a broad range of clients and deliver results.
- Great inter-personal skills and team spirit,
- Good analytical and writing skills.
- Ability to communicate effectively (written and oral) in English and/or French, preferably with a working knowledge of the other.
- Competence in the use of standard Microsoft Office Suite applications.
How to Apply
Job Title: Chief Legal Counsel – Finance Division
Reference: ADB/17/476
Country: Côte d’Ivoire
Grade: PL3
Position N°: 50000661
The Complex
- The President plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
- The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board; Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate; General Counsel and Legal Services Department (PGCL); Communication and External Relations Department; Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat.
The Hiring Department/Division
- The role of the General Counsel and Legal Services Department (PGCL) is to provide legal support, legal advice and services to the Boards of the Bank Group, to the President, Vice Presidents, as well as the operational, financial and administrative Departments of the Bank. The role of the PGCL is also to protect the interest of the Bank from legal liability and, as necessary, to provide legal defence in cases filed against or brought by the Bank.
- The Finance Division’s main activities are to provide legal and advisory services in the mobilization, investment and management of the financial resources of the Bank.
The Position
- The Chief Legal Counsel – Finance Division ensures the correct interpretation of, and compliance with the various policies, rules and regulations of the Bank in the mobilization, investment and management of the financial resources of the Bank.
Duties and Responsibilities
Under the supervision and guidance of the Division Manager PGCL 3, the Chief Legal Counsel – Finance Division will:
- Attend Board of Directors meetings and Senior Management committees directly related to the functions of the incumbent and provide any legal clarifications or assistance that may be required;
- Ensure that the mobilization, investment and management of the Bank’s financial resources comply with applicable Bank rules and policies.
- Support and advise the Bank’s Treasury in the negotiation and drafting of documentation to effect Bank borrowings in the international capital and money markets, and draft or review all legal documents required for the implementation of the Bank‘s borrowing strategy and capital markets transactions.
- Prepare and review legal documentation for the Bank’s derivatives and other risk management transactions, negotiate relevant master agreements and draft and review individual transaction documents.
- Advise on the legal aspects of cash management, bank account agreements, anti-money laundering (know your customer) initiatives, and contracts for the custody or investment of the Bank’s financial resources.
- Draft and review legal documents concerning membership and subscription to the Bank’s capital, contributions to the African Development Fund and the creation of trust funds and special funds.
- Provide legal advice on the Bank Agreement, the General Authority on Asset and Liability Management, financial regulations, policies and rules and participate in the work of the Bank’s Asset and Liability Management Committee and its working groups.
- Issue legal opinions on regulatory, institutional and financial issues arising from the interpretation and application of the Charter of the Bank; draft legal documents relating to accession and participation in the Bank and the Fund; interpret and apply the Financial Regulations of the Bank.
- Prepare and review all necessary documentation for the Bank’s borrowings in the international capital and money markets.
- Review, update and recommend for approval standard documentation, in accordance with market and industry practice, for use in derivative transactions.
- Advise on contracts for the investment of liquid assets of the Bank and the African Development Fund.
- Review, revise and recommend for approval global clearing, custody, execution and repurchase agreements to facilitate the Bank’s investment and risk management transactions.
- Propose and design appropriate amendments to the Bank Agreement and other governing instruments, such as the Financial Regulations.
- Support and advice the Bank Group Chief Risk Officer and Asset-Liability Management Committee on the legal aspects of balance sheet optimization activities.
- Provide legal advice and assistance through the Division Manager to the Bank and its operating organs on all matters of finance, investments and reporting obligations to internal and external authorities.
- Assist the Division Manager in the selection of external counsel to represent the interests of the Bank.
- Provide legal advice on matters relating to investments and financial transactions of the Staff Retirement Plan.
- Handle certain legal issues of a complex and confidential nature in accordance with the instructions from the Division Manager or the General Counsel.
- Assist the Division Manager in the supervision and coaching of junior consultants, newly recruited counsel and other counsel, as directed.
- Undertake such other assignments as required in furtherance of the Department’s mandate.
Selection Criteria
Including Desirable Skills, Knowledge and Experience:
- Hold at least a Master’s Degree or its equivalent in Law, and admission to the Bar of one of the African Development Bank member countries; or a Juris Doctor (JD) and admission to the Bar of one of the African Development Bank member countries.
- A minimum of seven (7) years of relevant experience in similar jobs, preferably with a reputable international law firm, a legal department of a private or public entity, or an international financial institution with proven technical competence and experiences in international finance and banking practice.
- High level skills in communication and negotiation as well as the ability to build partnerships with a broad range of clients and deliver results that meet the needs of the Legal Service Department’s work program.
- Having private sector experience will be an added advantage.
- Seasoned knowledge in the current trend of development and familiarity with international law, and related matters within the Bank and other international organizations.
- Strong skills in preparation of complex legal documents including briefs and confidential legal opinions, preparing certificates, leading the negotiation of complex projects and programs and other transactions of a similar nature.
- Capacity to conceive and supervise the negotiation of complex legal documents of all types and form that balances the standards and norms of outside parties with the unique requirements of the Bank.
- Experience in applying legal knowledge to deliver the full scope of strategic legal services.
- Effective consulting and advisory skills that enable clients and help resolve their legal questions.
- Ability to work and deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues.
- Ability to communicate effectively (written and oral) in English and/or French, preferably with a working knowledge of the other.
How to Apply
Click here to apply online
Deadline: 21st November, 2017.
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