Fresh Job Openings at International NGO Safety Organisation (INSO)

Location: Abuja, Nigeria

Job Summary

• The primary aim of the position is to develop high quality data visualization products including maps and graphs, effectively manage INSO’s database as well as the registration process of INSO’s partners.
• The successful candidate will have a strong background in GIS and Information Management, with inquisitive and detail oriented, and have significant experience building and leading high performing teams.

Major Responsibilities
GIS activities:

• Identify map information needs and sources in collaboration with the Research & Analysis and Operations teams.
• Collect geographical data for analysis and presentation.
• Produce high quality maps, graphs and other products to support INSO’s analysis and facilitate NGOs’ understanding of the conflict.
• Provide GIS-relevant inputs on field missions intended to gather data for INSO outputs, including maps.

Incident Database Management:

• Ensure that information contained in the LCB’s Incident Database is correctly categorized, promptly updated and of easy access to its users.
• Monitor the accuracy and quality of data collected by Field Offices.

Registration:

• Monitor the registration and update of INSO-registered partners through INSO’s Partners Portal (IPP).

Management:

• Supervise and support the Information Officer (national position).

Technical Support:

• Closely work with Research, Operations and Training departments in order to understand and respond to their needs.
• Train Information Officer, the Assistant Safety Advisor or any other position with data-entry responsibilities on Database Management.
• Manage and regularly update Sharepoint folders with relevant materials.
• Elaborate materials for advertising INSO services under the guidance of the correspondent departments.

Mandatory Requirements

• Master’s Degree or equivalent in GIS, Geography, Information Systems or relevant field.
• Fluency in English (Written and Spoken).
• 3-5 years of experience in GIS and data visualization in a similar humanitarian organization and context.
• Extensive experience with ArcGIS for data management and manipulation, strong ArcGIS technical skills including creating topologically correct shapefiles and geodatabases.
• Knowledge and understanding of theories, concepts and approaches relevant to GIS and the management of information in crises contexts.
• Strong cartographic skills, including the development of templates and adherence to cartographic standards are highly desirable.
• Extensive experience with Excel, Access and Foxpro.
• Familiarity with QGIS and online-geoservices (such as Carto.com) highly is desirable.
• Knowledge of Adobe Illustrator.

Preferred Requirements:

• Fluency in French (Written and Spoken).
• Experience in security and/or political mapping.
• Knowledge of analytical software (Tableau, SPSS, PowerBI).
• Prior knowledge of the Lake Chad Basin region context ia an asset, working experience in this region a plus.
• Working experience with humanitarian organizations, particularly with NGOs.
• Staff management experience.

Key Personal Competences:

• Ability to identify issues, analyse and participate in the resolution of issues/problems.
• Excellent communication, organizational and managerial skills.
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for his/her own actions.
• Meeting of tight deadlines, with the availability to work during weekends if necessary.
• The holder must safeguard the access of information by unauthorized parties.

Terms & Conditions

• 12-month contract with expected start date 01 June 2018, €4550 per month salary, 4 days annual leave per month and 3 days of R&R every 3 months, global medical coverage, AD&D coverage.

Job Summary

• Reporting to the Country Director, and under the technical guidance of the HR Director, the HR & Administration Manager will be responsible for all HR, and administration functions within the country office.
• He/she will also be responsible for logistic and procurement. He/she may be supported by any number of relevant deputies, officers and/or assistants as necessary in the context.
• The mission has recently opened, and this is an exciting opportunity for a motivated individual to develop the HR function at the Country Office level and to support the opening of two additional country operations.
• This role also encompasses responsibility for the management of basic logistic and procurement. The position is based in Abuja with regular travels to Maiduguri, Niger and Cameroon.

Major Responsibilities
Human Resource Management:

• Under the technical supervision and guidance of HR Director he/she is responsible for the implementation of all HR projects at the Country Office level.
• Be the focal point for international and national staff for all HR queries at the Country Office level.
• Be the technical Referent for the Field Administration Officers in Niger and Cameroon.
• Leads the implementation and monitoring of all INSO personnel and HR regulations (national and international) and ensure that all staff are aware of their rights and responsibilities.
• Monitor national employment law/HR regulations and suggest modifications to internal rules.
• Establish and maintain the country office personnel files (national and international) and audit record containing all mandatory documents and items.
• Lead and coordinate national staff recruitment including developing job descriptions, posting vacancies, screening applicants, interviews (where required), reference checks etc. Coordinate with Operational Support Office (OSO) Human Resource Management (HRM) on international vacancies.
• Lead and coordinate national employee on-boarding including preparing contracts, enrolling in payroll and insurance (if any), issuing ID cards (if any) and contract annexes (Legal & Ethical behavior standards, NDA etc). Coordinate with OSO HRM on international employee onboarding.
• Coordinate new employee induction and orientation (national and international) across relevant departments and persons specific to their job.
• Monitor and maintain Legal and Ethical Behavior Standards and ensure all staff (national and international) understand their rights and responsibilities.
• Coordinate and monitor national employee performance monitoring, grievance management and discipline.
• Maintain the employee (national & international) leave records and monitor proper use of leave.
• Prepare national staff monthly payroll and control timesheets.
• Prepare tax payments/deductions as required under statute (for national and international).
• Maintain national staff insurance enrolments/medical payments.
• Lead audit response in area of HR.
• Support OSO in the gathering and monitoring of KPI and other HR related data.

General Administration:

• Monitors and maintains INSOs formal registration in the country.
• Obtain visas, work permits, residencies as required.
• Monitor compliance with national tax codes.
• Monitors compliance with local statutory reporting requirements.
• Maintains local professional advisors (lawyer).
• Coordinates with OSO HRM on the deployment/visits of international staff (flights, visa, accommodation).

Facility and Asset Management:

• Prepares and maintain leases and contracts (offices, utilities, vehicles etc).
• Equips and maintains staff facilities and vehicles to the required standard.
• Establishes and maintains the central asset register.
• Ensures implementation of all assets management regulations.
• Functions as overall Office Manger ensuring smoothing functioning of offices in terms of services, supplies and consumables.

Procurement and Logistics:

• Lead the implementation of all Procurement and Logistic regulations (internal and donors) to ensure all staff are aware of their roles and responsibilities.
• Where required, oversee proper implementation of the procurement process as outlined in internal regulations with respect for the division of labor and schedule of authorization.
• Enforce all controls to prevent fraud and corruption.
• Maintain accurate procurements files and audit records.
• Manage and maintain contractual agreements and relationships with vendors/contractors and all service providers.
• Carry out regular local market surveys and ensure the Supplier/Vendor List and other databases are kept up-to date.
• Oversee INSO vehicle management by coordinating needs with the Country Director.
• Lead audit follow up in area of logistics/procurements.

Mandatory Requirements

• Fluency in English and French (both written and spoken).
• A Bachelor’s degree in a relevant field.
• At least 2 years of progressive professional HR experience within NGO sector.
• Highly organized and principled character.
• Proven managerial skills and ability to motivate and inspire team.
• Computer proficiency in Word, Excel, PowerPoint.

Desirable Characteristics:

• Previous experience or knowledge with logistics and procurement.
• General knowledge of donor procurement regulations.
• Existing knowledge of INSO and its mission.
• Prior field experience in any country of the Lake Chad Basin in a similar position is a plus.

Key Personal Competencies:

• A proactive individual with a can do attitude.
• An eye for detail.
• Flexible and adaptable.
• A good listener.
• An effective communicator.
• Team player.
• Excellent interpersonal skills.

Terms and Conditions

• 12-month contract with an expected, Start date of 15 May 2018, €4 550 per month salary, 4 calendar days annual leave per month and 7 days of R&R every 3 months with a €1000 allowance per each R&R cycle, in-country housing provided, global medical coverage and AD&D coverage.