Fadac Resources – Our client is a leading pharmaceutical distribution company with a vision to grow from a good pharmacy business to a great healthcare brand that is recognized as Nigeria’s leading pharmacy in the provision of healthcare, health products and health services.
Due to expansion, they are recruiting to fill the position below:
Job Title: Female Personal Assistant
Location: Ikoyi, Lagos
Location: Ikoyi, Lagos
Job Description
- To provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.
- Minute general meetings as required and complete research on behalf of theMD.
- Keep and retrieve files.
- Ensure guests meeting with the MD are well taken care of.
- Provide a service that is in line with the MD’s work habits and preferences.
- You will beresponsible for providing full secretarial assistance to the management teamduring absences to ensure a high level of service is maintained.
- This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast paced customer facing environment.
- You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.
- Filter emails, highlight urgent correspondence and print attachments.
- Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
- Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the MD meetings between him/her and his direct reports and groups to which he is a member.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
- Filter general information, queries, phone calls and invitations to the MD byredirecting or taking forward such contact as appropriate.
- Manage and maintain the MD’s diary and email account.
- Prepare correspondence on behalf of the MD, including the drafting of generalreplies.
- Respond to emails as much as possible, dealing with appointments etc.
Additional Duties:
- To attend supervision, training and meetings as and when required. You may be required to perform other ad-hoc tasks around the factory that may be deemed necessary.
Person Specification
- A good deal of common sense, etiquette and an ability to think on one’s feet
- Professional telephone manner
- Proven ability to work under pressure and to tight deadlines
- Bright, confident personality
- Well presented
- Highly personable
- Flexible and mature approach with ability to work unsupervised
- Willing to travel.
- Ideally educated to degree level
- A minimum of 2 years PA/secretarial experience at a senior level
- Shorthand and excellent typing skills, speed and accuracy essenttial
- Good computer literacy (MS Office, Excel, PowerPoint)
- Excellent organizational skills
- Excellent communication skills, both verbal and written
How to Apply
Interested and qualified candidates should send their CV’s to: zainab.o@fadacresources.com
Interested and qualified candidates should send their CV’s to: zainab.o@fadacresources.com
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