Current Vacancies at Management Sciences for Health (MSH)

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services.

We are recruiting to fill the position below:

Job Title: Accountant Senior II

Job ID: 13-10171
Location: Abuja
Grade: I
Group/Office: HPG
Dept/Unit: GEN (General)
Project/Program: A577 – PMI-S
Reports To: Director Finance & Administration

Overview

• The person will be responsible for assisting the DFA with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
• The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Specific Responsibilities

• Review payment vouchers.
• Ensuring properly code all transactions.
• Exercising control and monitoring all expenses from the petty cash,
• Payment of expenses, including per diem and transport to participants during activities in the fie.
• Prepare and control advances.
• Ensure balances of unused portions of advances are deposited into the MSH account.
• Supervises deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,…)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Capacity building of team members.
• Preparation and filing of forms for payments of taxes and social security.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to:
  • Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor and ensure compliance
• The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.
• Other tasks as requested by supervisor

Qualifications and Experience

• Master’s Degree in Accounting/Finance is required. Alternatively, University Degree in Accounting/Finance with 7 years post degree experience or equivalent certification from a Business Technical School with 10 years of post diploma experience.
• Minimum of 10 years’ of relevant progressive experience.
• 3 years of managerial experience.
• Knowledge and experience of handling U.S. government funded projects. Including knowledge of donor rules and regulations.
• Understanding of key aspects of accounting.
• Ability to use basic accounting software (i.e. Quickbooks).
• Written and verbal proficiency in English including business terminology.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong written and oral presentation skills in English
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
• Commitment to accuracy and attention to detail
• Collaboration Skills.

How to Apply
Interested and qualified candidates should:
Click here to apply

Job Title: Procurement Officer I

Job ID: 13-10170
Location: Abuja
Grade: I
Group/Office: HPG
Dept/Unit: GEN (General)
Project/Program: A577 – PMI-S
Reports To: Director Finance & Administration

Overview

• The role of the Procurement Specialist is to procure goods and services in compliance with MSH/Donor procurements policies and procedures.
• S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery.
• She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Specific Responsibilities

• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly updates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Capacity Building of Team.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to:
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor and ensure compliance.
• The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

• Master’s degree in Business Administration/Finance/Accounts or related field. Or University Degree in Logistics, Supply Chain Management or Business with 4 years post degree experience.
• 7 years’ or relevant and progressive experience in procurement and supply management.
• 3 years of managerial experience.
• Experience in a USG or donor funded project or NGO preferred
• Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Operation Manager

Job ID: 13-10169
Location: Abuja
Grade: J
Group/Office: HPG
Dept/Unit: GEN (General)
Project/Program: A577 – PMI-S
Reports To: Director Finance and Administration

Overview

• The Operations Manager has primary responsibility for ensuring that MSH operations in Nigeria are functioning efficiently and effectively, and aligns to support attainment of project results and client expectations.

Specific Responsibilities

• Develop and execute responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements.
• Lead and manage the operations functions by aligning staffing and systems with country projects and available resources to provide timely, cost effective, and high quality support and administrative services to all MSH country-based projects and activities.
• Ensure that all MSH in-country projects receive equitable, effective, timely, cost-effective, and high-quality operations and administrative support to all MSH in-country projects, in full compliance with local laws and available resources, and in an environment with adequate internal controls, adherence to contract/award regulations, MSH policies and standard operating procedures.
• Participate in routine management team meetings, and attend other meetings which are relevant to the operations activities, including country Operations Support Team (OST) meetings.
• Coordinate execution of internal/external operations, financial or program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations that are relevant to operations, in collaboration with the OST.
• Capacity building of team members.
• Coordinate and collaborate with the Operations Officer/PSOs and country OST to achieve resolution of pending operations issues, questions and home office operations support requests. Communicate with other MSH HQ-based parties (Groups, projects, corporate offices), as needed to ensure proper consultation and notification of important information and issues.
• Ensure that strong internal control systems are in place, and that MSH Code of Conduct and MSH’s Zero Tolerance practice are well understood by all staff in country.
• Assist DFA/ Lead to conduct regular and thorough risk assessments in country, and to monitor success of risk mitigation and risk control activities.
• Ensure appropriate segregation of operational activities within all MSH offices in country.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures

Qualifications and Experience

• Minimum of a Master’s degree in Business Administration, Financial Management, Accounting, or other relevant discipline.
• Minimum of 10 years of progressive experience managing operations.
• At least 3 years management experience, preferably in Nigeria
• Comprehensive knowledge of US Government funded programs, regulations and requirements.
• Demonstrated success and familiarity in Nigeria.
• Analytical skills
• Organizational skills
• Demonstrated ability to work both independently and within a team
• Ability to assess priorities and manage a variety of activities with attention to detail
• Strong conceptualization, facilitation, and planning skills
• Possess outstanding professional reputation
• Demonstrated interpersonal, written, and oral presentation skills
• Excellent cross-cultural communication and active listening skills. Solid understanding of USG regulations and administrative procedures in the implementation of donor assisted projects required
• Familiarity with other donors and their requirements
• Fluency in English and dominant language of Nigeria.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Driver III

Job ID: 13-10168
Location: Abuja
Grade: C
Group/Office: HPG
Dept/Unit: GEN (General)
Project/Program: A577 – PMI-S
Reports To: Operations Manager

Overview

• Under the overall supervision of the Director of Finance and Administration, the Driver’s job is to provide transport support services to all technical program areas.
• The driver is also required to drive MSH vehicles while transporting staffs which include: Employees, Chief of Party, Country Directors/ Lead and VIP visitors.
• Drivers are also responsible for overseeing vehicle maintenance.

Specific Responsibilities

• Drive project staff to activities and meeting within and outside of Abuja.
• Maintain accurate and up to date records relating to individual vehicle use.
• Ensure all aspects of vehicle policy are being followed and enforced during your assignments.
• Inspect vehicle prior to travel to assure all fluids, tires, wipers, belts etc are in good working order.
• Signal any sign of need for maintenance or other problem with the vehicle to the transport and logistic associate.
• Keep vehicle health log updated.
• Ensure the security of the vehicle when outside of the office.
• Ensure the safety of all passengers.
• Submit all expense reports in a timely manner to accounting, properly completed.
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor and ensure compliance.

Note: The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

• High school degree. University degree preferred.
• 5 years of related work experience with International organizations in Nigeria.
• Sound judgment, non-aggressive driving style and good communication skills.
• Valid Driving Licences
• Good knowledge of standard driving practices
• Good driving record.
• Ability to travel to other states if required
• Mental programs for interpreting and responding to events automatically; and motivations which activate and direct safe behavior and anticipate problems
• Ability to organize and complete manual and routine tasks as assigned
• Ability to perform at an acceptable level of control skill.
• Excellent cross-cultural communication and active listening skills.
• Fluency in English and dominant language of Nigeria.

Deadline: 19th September, 2018.

How to Apply
Interested and qualified candidates should:
Click here to apply online