Job Vacancies at Solidarites International, 10th September, 2018

Solidarites International For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

We are recruiting to fill the position below:

Job Title: Admin Assistant
Location: Ngala, Borno
Beginning of Contract: 8/10/2018
Contract Duration: 3 months– Probation period: 1 month
Delocalization Policy: Applicable, according to SI conditions

Mission

• At his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human Resources

List of Main Responsibilities
Administrative Management of Personnel:

• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International
• Monitor changes in the cost of living
• Welcome and participate in administrative briefing of new personnel
• Assist the administrator for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the Human resources management software (Homère)
• Issue pay slips and supervise payment of salaries after approval by the administrator

Team Management:

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

• Record budgetary transfers and keep accounting codes
• Verify, before recording, that records conform to regulations and procedures of Solidarités International
• Translate accounting documents if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information
• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the base
• Issue vouchers, supervise archiving of records
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Monitor due dates for payments of contracts managed by the administrative coordinator
• List liquidity needs in concert with the admin coordinator
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register

Reporting / Communication:

• Participate in supervision of regulations in effect
• Aid Admin Coordinator in relations with administrative authorities.

Personal Abilities
Professional Experience:

• 1 year of experience in similar position (NGO/Private or Public sector)

Languages:

• English, Kanori, Haussa, Shua (additional languages a plus)

Personal Qualities:

• Reliable
• Honest
• Very good organization
• Resistance to stress
• Very good interpersonal skills (communication)
• Team player

Technical Competences :

• Good knowledge of Office Software : Excel, Word, Outlook and working with a previous accounting software is a plus

Salary and Conditions

• In accordance with SI’s Terms of Employment; for national staff in Nigeria.

Interested and qualified candidates should send their Applications (CV, Cover Letter, references in a single file) in Word or PDF and only by E-mail to: hr.coo@solidarites-nigeria.org

Application Deadline 20th September, 2018.

Job Title: Wash Assistant
Location: Ngala, Borno
Beginning of contract: 8/10/2018
Contract duration: 3 months
Probation period: 1 monthGoal / Purpose

• The WASH Assistant is in charge of supporting the Multisector Project Coordinator and the Activity Managers towards the good implementation, achievement and reporting of the objectives defined in the proposals;
• S/he guarantees the proper coordination mechanisms are in place inside the operational teams in the different areas of intervention, and in cooperation with the Multisector Project Coordinator.

Main Tasks
Project relevance, quality and design:

• Contribute to establishing operational assessment and evaluations activities;
• Contribute to define SOLIDARITES INTERNATIONAL’s WASH local strategy and contribute to the annual programming by proposing new activities, especially activities targeting vulnerable people and IDPs in Borno State;
• Responsible to propose and guarantee quality approach mechanism are in place for the programs to ensure transparency accountability of SI activities;
• Support the writing of technical annexes and chapters (including the logical framework) for the proposals;
• Support the implementation of the activities in compliance with the annual operational strategy and SOLIDARITES INTERNATIONAL’s technical requirements;
• Participate in evaluating the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual development and the population’s needs;
• Propose to the Multisector Project Coordinator adjustments to the programs, if necessary;
• Participate in building the teams abilities with respect to techniques or new methodologies.

Implementation and operational monitoring:

• Support the Activity Managers in planning their operational activities;
• Meet the deadlines and adhere to predefined quality specifications;
• Support the Multisector Project Coordinator in ensuring the project management, monitoring and evaluation tools are in each operational department;
• Propose quality criteria and monitoring indicators for programs;
• Anticipate any issues linked with carrying out the activities and help to resolve any problems related to the activities;
• Suggest any adjustments to be made to the activity depending on contextual and indicator developments;

Institutional Knowledge Building – IKB:

• Use the IKB tools proposed by SOLIDARITES INTERNATIONAL;
• Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the multisector activities;
• Build up on SOLIDARITES INTERNATIONAL (and stakeholders) intervention methods and techniques;
• Ensure that project files are complete, regularly updated, and saved on the mission external hard drive;
• Define the prerequisites for opened positions together with the Multisector Program Manager;
• Greet and brief the new staff working on the program;
• In collaboration with the Multisector Project Coordinator, set up technical trainings depending on the operational needs and identified training requirements;
• Lead working groups and thematic meetings with the support of the Multisector Project Coordinator;
• Evaluate and assess the performance of colleagues under his/her direct supervision on a regular basis;
• Ensure adherence to SI security regulations and reinforce them with his/her team.

Reporting/ Communication / representation:

• Pass upward to the Multisector Project Coordinator and Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and safety of the teams;
• Support the drafting of activities reports and amendments (including any annexes relating to specific activities) for the financial donors, local authorities and for internal purposes (weekly and monthly reports) by compiling all the operational data before sending them to the Multisector Program Manager;
• Ensure that all reports required by the Multisector Project Coordinator are delivered on time and in the correct format;
• In his/her assignment area, might be appointed to represent SOLIDARITES INTERNATIONAL at meeting or forums concerning the activities;
• In collaboration with the Multisector Project Coordinator, and administrative department, support the preparation of administrative documents (MoU, handover, etc.) to be jointly signed with government authorities, communities or partner’s;
• Coordinate with field representatives in accordance with management guidelines;
• Coordinate with support team (Logistic and Administration) as well as field team involved on the program;
• Represent the organization when asked and/or delegated to do so.

Requirements/Technical Competencies

• Training: University degree in Water and Sanitation or Environmental or Water Resources Development or in one of the Civil Engineering disciplines of Water Supply and/or Hydrology, hydrogeology or Sanitation/Hygiene Engineering.
• Relevant experience on deep borehole drilling and development will be highly appreciated
• Project related skills: good knowledge of the project cycle, project implementation, project follow-up
• IT skills: Good knowledge of Office software : Excel, Word, GIS, and drawing software (autocad)

Professional experience:

• 1 year of experience in similar position (NGO/Private or Public sector)

Languages:

• English, Kanori, Haussa, Shua (additional languages a plus)

Personal Qualities:

• Reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks

Salary and Conditions

• In accordance with SI’s Terms of Employment; for national staff in Nigeria.

Interested and qualified candidates should send their Applications (CV, Cover Letter, References) in a single file to: hr.coo.deputy@solidarites-nigeria.org The subject of the e-mail must be “Ngala Wash Assistant”

Application Deadline 21st September, 2018.

Note

• The file must be named with your name and surname.
• The subject of the mail must be Admin Assistant Ngala
• Candidates from Ngala are invited to apply
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.