African Development Bank Group (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.
We are recruiting to fill the position below:
Job Title: Conference and Meetings Technology and Facilities Officer – PSEG.1
Reference: ADB/18/214
Location: Côte d’Ivoire
Position N°: 50066210
Grade: PL7
Complex
- The President plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
- The President supervises several Departments and Divisions, including Office of the President; the Independent Development Evaluation Department; the Integrity and Anti-Corruption Department; the Compliance Review and Mediation Department; the Secretariat to the Sanctions Appeals Board; the Administrative Tribunal; the Office of the Auditor General; the Group Risk Management Function Directorate; the General Counsel and Legal Services Department; the Communication and External Relations Department; the Ethics Office, and the Office of the Secretary General and General Secretariat.
The Complex
The role of the Office of the Secretary General and General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, the High 5s, and the Development and Business Delivery Model by enhancing the decision-making process of the governance organs, and forging better working relationships with the shareholders and host countries of the Bank. PSEG comprises:
- The Front Office of the Secretary General (PSEG.0) which has the additional responsibility of managing the Records Management and Archives Section and a Conferences and Meetings Section (DAI);
- A Board Affairs and Proceedings Division (PSEG.1); and
- A Protocol, Immunities and Privileges Division (PSEG.2)
The Conference and Meetings Section is in charge of the planning and organizing various meetings and events, including:
- Sessions of the Boards of Governors and its subsidiary bodies (Annual Meetings of the Bank Group, including meetings of the Governors Advisory Committee (GAC), the Joint Steering Committee (JSC), the Office of the Boards of Governors (OBG), the Committee on Conditions of Service of Elected Staff and the Steering Committee for the Election of the President);
- Consultative meetings of the plenipotentiaries on ADF replenishments and mid-term reviews; the Boards of Directors and their Committees (CODE, AMBD, CAHR, ECAM, AUFI, ANRE, Plenary Committee of the Budget and Ethics Committee);
- Meetings organized in partnership with other institutions, at the Bank or outside the Bank. Example: joint AfDB/WB/IMF or AfDB/ECA/AU meetings;
- International meetings whose agenda deals with issues related to the Bank’s mission.
- He/she will also be responsible for the organization, installation and management of the technology and equipment required for conference and meeting facilities in all conference and meeting rooms, including Board rooms and specific areas at Headquarters, in the directorates-general and in the country offices.
- He/she will assess and deploy conference facilities in countries hosting the Annual Meetings and Replenishments meetings of the Fund.
The Position
Specific Accountabilities of the Function:
- Ensure adequate technical planning, preparation, organization and technical coverage of statutory and non-statutory events organized by the Bank.
- Define and draft the technical specifications for bid invitations to acquire the technology and equipment required for conference and meeting facilities at a meeting or conference room of the Bank Group;
- Define the technical specifications of additional equipment rented from technical service providers in conferences and meetings, and coordinate the facilities in accordance with Bank needs;
- Follow up on maintenance contracts for meeting rooms at Headquarters and Directorates General;
- Coordinate ongoing controls to ensure that equipment in conference and meeting facilities in Bank Group meeting rooms operate correctly.
- Work closely with the Bank’s technical departments to implement joint technology projects and manage contracts.
- Maintain inventory, and equipment and administrative management of the Bank’s conference and audiovisual infrastructure.
Duties and Responsibilities
- Under the responsibility of the Conference and Meetings Coordinator, and under the direct supervision of the Chief of Technology and Infrastructure of Conferences and Meetings, the Conference and Meetings Technology and Facilities Officer will work with members of the Division and in close collaboration with the Bank’s technical departments, so that the Bank Group’s conference and meeting rooms meet the pre-established technical standards and optimal conditions, with a view to continually improving the meeting environment.
The duties of the incumbent will be to assist the Chief Conference and Meetings Technology and Facilities Officer with technical, logistical and administrative aspects of the conference and meeting rooms, including:
- Assist in establishing the work programme and the annual objectives of the team in charge of the technology and the facilities of conferences and meetings, and defining needs to draft the technical budget.
- Monitor compliance with established rules and provide support and guidance to ensure objectives are achieved and technical service quality standards of technology and conference infrastructure and other technological tools are met.
- Manage technical projects relating to conference facilities in close collaboration with the Bank’s technical departments, for example by preparing business specifications for the technical files on bid invitations to procure technology and equipment for conferences and meetings.
- Define the technical specifications, based on user needs, of material for a given event and the information needed to order from the equipment rental providers.
- Identify and prepare rooms for high-level conferences and meetings organized by the Bank at Headquarters and outside the Headquarters, and ensure the daily availability of technical and multimedia services (PowerPoint presentation and video conference) as well as interpretation services.
- Assist in technical projects, the design of feasibility studies and requirements analyses to justify and support the acquisition and use of new equipment to improve the technical resources available in different Bank Group meeting rooms.
- Ensure all Board proceedings and certain meetings are recorded and archived; classify and monitor records of each control room; provide ongoing technical support for formal and informal Board meetings and any formal meetings held within and outside the Bank.
- Manage the stock of spare equipment and perform level-1 or-2 equipment maintenance in conference facilities and meetings.
- Identify, assess and develop technology-based solutions that enable the General Secretariat to provide better service to customers; keep abreast of technological developments.
- Prepare monthly reports on the technical team’s activities in order to provide the Conferences and Meetings section with the information required to adapt its policy with a view to improving the Bank Group’s meeting rooms and spaces.
- Manage daily technical activities.
- Perform all administrative tasks requested by superior officers.
Selection Criteria
Including desirable Skills, Knowledge and Experience:
- Hold at least a Computer Engineering, Electronics Engineering or equivalent technical Degree in a related discipline; additional training in conference and meetings technology and facilities would be a plus.
- Have a minimum of five (5) years of relevant experience in the field of technology, project management planning, procurement of goods and services and maintenance of technical equipment, including coordination of technical facilities in an international and multicultural institution.
- Possess the ability to work under pressure and sometimes beyond normal hours.
- Possess skills in technology and particularly in the field of conference and meeting facilities.
- Possess knowledge in procurement of goods and services, and a sound command of computer analysis procedures and technical assistance for users.
- Possess sound analytical and writing skills, ability to work autonomously and resourcefully, and take initiatives.
- Ensure that customers are prioritized in all interactions.
- Possess the ability to apply technical knowledge to solve problems and to identify lasting technical solutions.
- Monitor developments in conference and meeting infrastructure technology.
- Ability to communicate effectively in both written and spoken English or French with a good working knowledge of the other language.
- Proficiency in the use of common Microsoft Office Suite applications (Word, Excel, Access and PowerPoint); knowledge of SAP (or another integrated document management system or quantitative and qualitative data analysis tools) is an added advantage.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Senior Monitoring & Evaluation Officer (M&E) – CDSF
Reference: ADB/18/212
Location: Côte d’Ivoire
Grade: PL5
Position N°: 50098490
The Complex
- The Vice Presidency for ‘Power, Energy, Climate and Green Growth’ is a Sector Complex focusing on the Bank’s Ten Years Strategy, High 5s priority of “Light up and Power Africa”.
- The complex’s objectives are (i) to develop policy and strategy; (ii) to provide deep sector technical expertise to the Regions by gathering pool of experienced individuals who can be consulted for their expertise on complicated transactions; (iii) to develop new financing instruments; (iv) to act as spokesperson to represent the Bank with external stakeholders on all aspects of “Light Up and Power Africa”.
- The Complex will focus on areas of Power systems, policy and regulation, renewable energy; and, Climate and Green Growth.
The Hiring Department/Division
- The ClimDev-Africa Special Fund (CDSF) pools resources to contribute to sustainable development and, in particular poverty reduction by preparing and implementing climate-resilient development programs that mainstream climate change information at all levels in Africa and to strengthen the institutional capacities of natural and sub-regional bodies to formulate and implement effective climate-sensitive policies.
- CDSF forms one of the three elements of ClimDev-Africa Program, the others being African Climate Policy Center at UNECA, the Climate Change and Desertification Control Unit at the AUC.
- The AfDB manages the CDSF in close collaboration with the other pan-African institutions, the AUC and the UNECA.
- ClimDev-Africa Program Steering Committee (CDSC) provides the general policy direction and technical oversight over the CDSF.
The Position
- The Senior Monitoring & Evaluation Officer (M&E) will be responsible for monitoring and evaluation related activities for the ClimDev Africa Programme (CDA), the ClimDev Africa Special Fund (CDSF) and all projects implemented under the Programme and Fund, in accordance with the existing Results Logical Frameworks.
- The incumbent will work as part of the CDSF team under the supervision and guidance of the CDSF Coordinator, within the Department of Climate Change and Green Growth (PECG) at the African Development Bank (AfDB).
Duties and Responsibilities
Under the guidance of the CDSF Coordinator, in collaboration with the Project Task Managers, the Senior Monitoring & Evaluation Officer will be responsible for execution of the following activities with the associated deliverables:
- Lead development of and oversee the review of CDA programme and CDSF’s project level Monitoring &Evaluation (M&E) plans and associated work plans,
- Develop TORs for M&E tasks within CDA Programme, CDSF Projects, and Partner projects (e.g. the design of surveys, evaluations, mid-term and final evaluation), etc. using a combination of quantitative and qualitative methods.
- Responsible for sourcing data and information for specific M&E needs directly from other bank departments or outside agencies etc (such as budgets, staff capacity and other internal data) particularly for indicators not requiring a survey.
- Support technical work such as reviewing M&E methods, carrying out training needs, designing M&E tools and advising M&E technical assistance.
- Oversee and participate in evaluations and assessments.
- The M&E Specialist may also serve as team member of selected evaluations conducted by the PECG Department or the Bank.
- Ensure quality control of M&E outputs (e.g. surveys etc), including by contributing substantively to the design and field testing of the monitoring methodology, review, supervise design and implementation of the survey, participatory data collection methods and protocols, data verification techniques, and other technical evaluation and analytical tasks conducted under this contract.
- Closely cooperate and coordinate with communication specialist for the design, quality, development and completion of all assessments, analytical reports, case studies, success stories.
- Review and provide advice related to log frames and indicators on proposals submitted by applicants.
- Ensure the incorporation of information on CDA programme level indicators into CDSF reports as well as Project level Reports and provide recommendations to the CDSF;
- Develop and maintain a detailed M&E database for the projects and contribute to the maintenance of a database of CDA programme.
- Ensure mentoring and training of project teams to foster capacity building on M&E knowledge;
- Support monitoring and evaluation missions commissioned by partner agencies.
- Serve as focal point for providing M &E inputs on Implementation Progress Reports (IPRs); Prepare and submit M&E inputs as per the Results Framework to the consolidated trimester/ annual project implementation progress reports meeting the deadline as per the requirement of projects and the Bank;
- Accomplish other tasks related to, monitoring and evaluation as per programme needs and as assigned by the CDSF Coordinator.
Selection Criteria
Including desirable skills, knowledge and experience:
- Master’s degree or its equivalent in environmental science, natural resource management or related field combined with extensive experience in similar responsible position in Climate Change Adaptation and Mitigation.
- At least five (5) years of work experience in a field related to rural development, livelihoods, agriculture promotion, and planning or project management.
- Experience in results and evaluation design and implementation at the programme level.
- Willingness to undertake regular field visits in different conditions.
- Excellent technical skills in Climate Change, socio-economic research and program and project performance assessment.
- Experiences in creating and managing results frameworks and leveraging data for improving ongoing project management are under consideration
- Strong communication and facilitation skills and ability to establish good working relationships with colleagues and stakeholders in a sensitive environment.
- Demonstrate strong interpersonal and motivational skills and sensitivity to the local environment as well as the ability to work with minimal supervision.
- Excellent data analytical skills and interpretation. She/he must have ability to write clearly and concisely, and have sound quantitative skills (managing, analyzing and interpreting data).
- Experience on planning, monitoring and evaluation of climate-based projects.
- Broad knowledge and understanding of adaptation to climate change and building resilience would be a plus.
- Excellent verbal and written communication skills in French or English, with a good working knowledge of the other language.
- Computer literacy in Microsoft packages (MS Word, MS PowerPoint, MS Excel), GIS and SPSS is an asset.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Job Title: Development Effectiveness and Quality Assurance Officer – SNOQ2
Reference: ADB/18/213
Location: Côte d’Ivoire
Grade: PL6
Position N°: 50078437
The Complex
- The Senior Vice-Presidency (SVP) is responsible for supporting the President in the day-to-day management of the Bank Group in order to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results.
- The Senior Vice-Presidency provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
- The Senior Vice-Presidency leads senior management discussions, decision-making processes and the implementation of key Board and Management decisions.
THE HIRING DEPARTMENT:
Located within the SVP Complex, the Operations Committee Secretariat and Quality Assurance Department works to continuously enhance the quality and timely delivery of Bank operations, The Department coordinates and supports the Bank’s global efforts towards sharpening the country focus, strategic selectivity and quality of the Bank’s operations.
Within the Department, the Quality Assurance (QA) Division is an operational support unit of the African Development Bank (AfDB) that focuses on enhancing and mainstreaming the quality and results of the Bank’s strategies and operations. To this end, it is responsible for:
- Setting quality standards for the Bank’s interventions;
- Strengthening tools and processes throughout operational cycles; and
- Building staff capacities and facilitating operational knowledge dissemination.
The Position
- Within the Quality Assurance Division, the Development Effectiveness and Quality Assurance Officer will oversee activities and manage relations with the Bank’s relevant operational departments.
- The incumbent will be responsible for supporting the development and integration of quality assurance and results tools into the project cycle; strengthening the Bank’s overall reporting capacity and to report on its operational performance and development results.
Duties and Responsibilities
Under the supervision of the Manager, the Development Effectiveness and Quality Assurance Officer will have the following duties:
Quality Assurance coordination and management:
- Coordinate the division’s support activities and act as a focal point for all development effectiveness and quality assurance aspects;
- Organize and deliver training, learning and knowledge dissemination events aimed at Bank staff both at headquarters and in field office;
- Contribute to the establishment of the Operations Academy as on-line learning facility for Bank operational staff (support the developments of learning modules in collaboration with other relevant departments including multimedia materials, presentations, discussion topics, quizzes and case studies);
Monitoring and reporting:
- Undertake assessments of development effectiveness and quality assurance tools for quality control purpose.
- Contribute to analytical work produced by the division, especially by leading the data collection and analysis process;
- Contribute to other reports produced by the bank including the development effectiveness review series and portfolio reviews;
- Lead data collection and analysis efforts; maintain databases on quality at entry, quality of supervision and quality at completion.
Knowledge Management:
- Support the design of e-courses as part of the Operations Academy;
- Serve as member of the project clinics and help desk initiatives established to provide hands-on operational support and technical backstopping to project teams;
- Maintain effective working relationships with staff of Regional and Sector Departments, including Field Offices, to ensure Bank-wide ownership/internalization and effective application of quality assurance tools;
- Manage knowledge sharing and improve efficiency through scaling-up of Quality Knowledge base, data systems to improve the efficiency of the QA process and increase the accessibility and utility of its findings (data and recommendations), manage and maintain the bank’s quality assurance site.
- Support the development of a training and knowledge dissemination strategy for the division, assessing the feasibility of different delivery methods.
Selection Criteria
Including desirable skills, knowledge and experience:
- Hold at least a Master’s degree or equivalent in Business Administration, Economics, Statistics or related disciplines.
- Have a minimum of four (4) years of relevant professional experience on development effectiveness, quality assurance and results. Experience in IT and data management would be an asset.
- Knowledge of development effectiveness policies and operational processes of multilateral development banks.
- Experience in developing training materials and conducting training workshops. Knowledge with e-learning development tools would be an advantage.
- Knowledge of results-based approaches.
- Be customer-oriented, especially in the management of sensitive issues in a multicultural environment.
- Demonstrate innovation and creativity.
- Be able to work independently with a minimum of supervision.
- Ability to work in multidisciplinary teams and coordinate interdepartmental team efforts
- Have proven leadership, coaching and team management skills.
- Ability to communicate effectively (written and spoken) in English or French, preferably with a good working knowledge of the other language.
- Good command of standard applications of the Bank (Word, Excel, Access and PowerPoint); SAP’s experience is desirable.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Job Title: Case Management and Advisory Services Officer – BCRM
Reference: ADB/17/393/2
Location: Côte d’Ivoire
Grade: PL6
Position N°: 50093582
The Complex
- The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
- The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM); General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat (PSEG).
The Hiring Department
- The Compliance Review and Mediation (BCRM) is the organizational unit that administers the Independent Review Mechanism (IRM) whichis one of the accountability instruments of the AfDB. The mandate of the IRM is to handle complaints submitted by people who are adversely affected by any of the Bank Group financed public or private sector operations due to the Bank non-compliance with its own safeguards policies and procedures.
- The main functions of the IRM are compliance review (investigation), problem-solving (mediation), advisory services, outreach, capacity building and knowledge management. The compliance review and the problem-solving are client-oriented. The objective of these functions is to redress harm caused to people and the environment by any Bank financed project, and to bring this project into compliance with the applicable Bank policies and procedures.
- The advisory function is institutionally oriented. It is divided into spot-check advisory review of project compliance and advisory services. It aims to enhance the institutional learning process and the culture of operations compliance and accountability across the Bank organizational structure.
The Position
- The Case Management and Advisory Services Officer will provide support to the Director of BCRM in the registration and management of incoming Requests, and in the delivery of BCRM’s advisory services in line with the Officer’s duties and responsibilities described below.
Duties and Responsibilities
Under the supervision and guidance of the Director of BCRM, the Case Management and Advisory Services Officer will:
Case Management:
- Monitor on a daily basis the BCRM complaint e-mail accounts and the Requests sent through regular mail services;
- File incoming Requests both on hard and electronic files and immediately submit the received Requests to the Director and the staff of BCRM;
- Create and manage the register of Request for incoming complaint (s);
- Screen whether the complaint falls within the mandate of the IRM in line with the IRM Operating Rules and Procedures;
- Coordinate the BCRM Director referral of complaints to other mandated Bank departments; and ensure the referral decision is communicated to the complainant (s).
- Compile and consolidate all records of project (s) subject of complaint (s) (for e.g., appraisal reports, loan agreements, and Environmental and Social Impact Assessment documents).
- Prepare a summary of status of project implementation and relevance of issues raised by the complaint (s).
- Consolidate BCRM staff input and prepare the Notice of Registration of the Requests for consideration by the Director of BCRM;
- Coordinate the translation of the Notice(s) of Registration of Complaint (s) and their distribution to Management, President and the Boards of Directors;
- Follow up to ensure the Management Responses to the Complaints are received within the stipulated timelines indicated in the Notice of Registration;
- Organize meetings andfollow up with formal correspondences of the Director with Management, the President and the Boards of Directors throughout the Requests registration and handling process;
- Coordinate the communications of the Director of BCRM with the Requestors and sponsors of projects subject of complaint (s) (for e.g., government agencies, private sector companies, Bank country offices .etc.…); and
- Update files/templates/Register of Requests of both registered and unregistered Requests and consolidate semi-annual/and annual reports on status of Request handling including statistical data, graphical charts and appendices. In addition, prepare briefs on the status of new caseload as well as the overall volume of Requests (registered and unregistered) with clear justification and supporting records.
BCRM Advisory Services:
- Provide research support to the Director of BCRM in compiling and analysing projects’ data and consolidating BCRM staff input in preparation of IRM advisory notes;
- Follow up with the translation of advisory notes and submission of these notes to Management, the President and the Boards of Directors;
- Prepare templates for all requests received from Bank staff seeking BCRM independent opinions and advisory services on projects related issues, including screening these projects to determine whether they are subject to any complaints registered or handled by BCRM or other Independent Accountability Mechanisms (IAMs) of sister Multilateral Development Banks.
- Distribute the BCRM advisory notes to Management and across the organizational structure.
- Coordinate with BCRM Senior Outreach, Communication and Knowledge Management Officer in the dissemination of the advisory notes to Bank’s Regional Hubs and Country Offices;
- Prepare statistical data and graphical charts with regard to all advisory services provided by BCRM on quarterly and annual basis.
IRM Lessons Learned:
- Provide research support to the BCRM Director in preparation of CODE (Operations Effectiveness Board Committee) semi-annual reports on lessons learned from the IRM work including compiling and analysing data from Requests and other IAMs lessons;
- Consolidate lessons learned from IRM problem solving and compliance review functions including relevant monitoring reports;
- Coordinate distribution of the lessons learned to Boards of Directors and Management when necessary;
- Prepare templates and charts on trends, indicators, and results of IRM lessons learned;
- Create a database for lessons learned from closed Requests and IRM annual reports;
- Prepare charts, statistics and analytical tables and texts on lessons learned which should be posted on IRM website, and to be used in IRM Annual Reports, knowledge products, and for the Director’s meetings with CODE, Bank and the IAMs.
- Coordinate meetings with Management and Bank Staff for dissemination of lessons learned.
Selection Criteria
Including desirable skills, knowledge and experience:
- Hold at least a Master’s Degree in Business Management, International Development Studies, or other relevant disciplines.
- Have a minimum of four (4) years of progressive relevant experience in operations and preferably experience with international organizations.
- Experience with an International organization or MDBs is desirable.
- Experience with working with other international accountability mechanism functions will be an added advantage.
- Experience in generating and interpreting data/statistics for use in reports.
- Having private sector experience will be an added advantage.
- Experience and commitment to search for and produce innovative and creative approaches to activities in order to enhance performance and create added benefits to the Bank and its clients.
- A track record of providing clear and concise oral and written communication;
- Experience and ability to assess documents to come up with sound actions.
- Proven research abilities and analytical skills.
- Strong organizational skills and attentiveness to details.
- Ability to manage multi-task duties under pressure.
- Ability to present information orally with clarity and appropriate style and adapting language and style to suit the requirements of a particular audience. Applies business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
- Experience working in client oriented environment/ function that ensures that the client is considered to be of primary importance in all transactions and interactions. Strives to understand, and when appropriate, anticipate client needs, and ensures that the client receives the best possible services from the Bank.
- Ability to work with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment.
- Commitment to ensure that full use is made of the systems, procedures and culture within the organization in order to deliver the required results
- Competence in the use of standard Microsoft Office Suite applications; knowledge of SAP is an added advantage.
- Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
Deadline: 29th November, 2018.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Note: This position is classified international status and attracts international terms and conditions of employment.
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