Vacancies at the Agency for Technical Cooperation and Development, 19th October, 2018

Agency for Technical Cooperation and Development (ACTED) – Since 1993, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 34 countries towards 8 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.

In light of the displacement in the north-eastern part of Nigeria, ACTED office in Maiduguri is responding to the humanitarian needs. ACTED, is therefore looking for candidates to fill the position below:

Job Title: Project Manager, Consortium
Ref: PMC/NIA
Location: Monguno, Borno

Background

Present in Nigeria since 2017, ACTED teams are supporting displaced and conflict-affected populations in the North-East of the country, around Maiduguri, with a coordination office based in Abuja
The NGO provides emergency assistance to the most vulnerable populations through a variety of activities, such as building emergency shelters, distributing non-food items, assisting in the management of camps for displaced persons or providing logistical support as well as information management services to the humanitarian community.

You will be in charge of
Project Planning:

Develop overall project implementation strategy, systems, approaches, tools, and materials
Organize project kick-off and close-out meetings
Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up:

Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
Organize regular project coordination meetings with project team
Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts

Administration and Operational Management of Project Implementation:

Finance:
- Review the BFU(s) and provide accurate forecasts with BOQs
- Forecast monthly cash requirements of the project and submit to AC
Logistics:
- Contribute to the development of Procurement plans
- Send accurate and precise order forms in a timely manner
- Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
- Confirm quality of material selection if and when applicable
- Ensure a proper management and use of the project assets and stocks
- Plan team movements based on available fleet and applicable policies
Administration/HR:
- Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
- Ensure that project staff understand and are able to perform their roles and responsibilities
- Follow-up the work plans and day-to-day activities of the project staff
- Manage the project staff in cooperation with Area Coordinators
- Ensure a positive working environment and good team dynamics
- Undertake regular appraisals of staff and follow career management
- Manage interpersonal conflicts
- Ensure capacity building among staff in relevant sectors
Transparency:
- Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
- Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures
Security:
- Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
- In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
- Contribute to the updating of the security guidelines in the project area of intervention;

External Relations:

Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others.

Quality Control:

Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1.
Assess the activities undertaken and ensure efficient use of resources;
Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
Ensure lessons learned are documented, shared and reflected in project planning and decision making
Advise on, and assist with, project reviews conducted by AMEU

Reporting:

Provide regular and timely updates on progress and challenges to supervisors and other team members
Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided.

Expected Skills and Qualifications

Proven capabilities in leadership and management required (large team)
Perfect verbal and written communication skills in English
Knowledge of local language and/or regional experience an asset
Ability to work well and punctually under pressure
Master’s Level education in a relevant field such as International Relations or Development
Extensive project management experience in emergency and/or development

Conditions

Flight tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)

Job Title: Project Manager, Shelter
Ref: PMS/NIA
Location: Maiduguri, Borno