Plan International is evolving in response to shifts in international development and humanitarian response. We are doing this so we can continue to make a stand for children’s rights. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. Having identified girls as the most marginalised group, they will be our ongoing focus as we work towards helping 100 million girls learn, lead, decide and thrive within their communities. As we embark on this ambitious and exciting journey, we are recruiting for talent across the globe.
We are recruiting to fill the position below:
Job Title: Admin & Logistics Officer
Location: Maiduguri, Borno
Role Purpose
- The purpose of this role is to provide administrative and logistical support for the Maiduguri field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
- The post holder will be supervised by the Humanitarian Admin and Logistics Advisor and expected to work very closely with other members of the programme team and particularly the Grants and finance officer.
Dimension of Role
- The post holder will contribute to the effective administration and logistics coordination in Maiduguri office, ensuring the interface between operations and programme team members.
- The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the Admin Assistant.
Key Roles/Responsibilities
- Provide day-to-day support to staff in general office operations and identify future needs
- Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
- Coordinate and management movement register for all staff and visitors in the Maiduguri office
- Effective management of the guest house
- Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
- Coordinates the planning and organization of meetings and workshops
- Ensure that vehicles and all equipment are in good conditions and liaise with the Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
- Arrange for the repair and maintenance of office/ guest house equipment and machinery to ensure that staff works effectively without any disruptions.
- Ensures that the SAP system is used to capture all necessary activities as required.
- Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
- Coordinate logistics and procurement operations – Selection of vendors/suppliers
- Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
- Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
- Ensure compliance with Plan International logistics standards and regulations
- Ensure appropriate request for quotation is placed and correct quotations received for processing
- Responsible for purchase order creation and maintenance in SAP
- Store Management using specified software
- Perform any other project related duties as specified by the Humanitarian and Logistics Advisor.
Technical expertise, skills and knowledge
Essential:
- A degree in Business/Public Administration or related field.
- At least 2 -4 years of experience working in administration and logistics generalist role in a
- Experience in use of SAP
- Fluency in English with excellent writing and speaking skills is required.
- Excellent and demonstrable experience in procurement processes and logistics management.
- Demonstrable experience in office management and staff coordination.
- Excellent writing and speaking in English language
- Knowledge and understanding of Nigeria’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
- Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, Power Point and Outlook.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Gender Based Violence Project Coordinator
Location: Maiduguri, Borno, NG
Role Purpose
- The crisis in north-east Nigeria has significant impact on women, girls men and boys especially adolescent. Gender Based Violence and psychosocial distress have been identified as key challenges for adolescent girls including women
- Plan International is expecting funding from the government of Germany to provide mobile child protection and GBV-services to population affected by the crisis in hard to reach areas in Borno state. In this regard, Plan International is recruiting for a Project Manager to co-ordinate and manage Child Protection and GBV Project funded by GFFO in line with International best practices and relevant guidelines
- The post holder is expected to have strong GBV and Child Protection programming background and knowledge as well as strong project management skills.
- Initial contract of 12 months with possibility of extension of up to 36 months based on satisfactory performance and availability of funding.
Dimension of Role
- Communicates widely within Plan International Nigeria across Plan International and with local implementing partners
- The post holder with support from the M&E Manager will ensure the establishment of a systematic Monitoring and Evaluation system for the project
- The post holder will interface and support project team members, support project coordination and implementation
- S/He will ensure project is implemented according to time line and on budget
- The role requires strong project management skills including facilitation and organisational skills along with the ability to analyse and communicate complex information to all stakeholders
- As the funded project is part of a regional project, the post holder will be required to develop a strong work relationship with the Regional GFFO project manager.
Key Roles/Responsibilities
Project Management:
- Provide guidance and support to the implementing project team, in all phases of the project cycle
- Develop an activity implementation plan with the project team. This also includes coordination and alignment with the regional GFFO project manager as well as planning of and participation in the regional project activities.
- Lead/organize regular monitor visits and if required project action plans revisions and modifications
- Responsible for the development of all narrative and financial report (with support from Grants Officer and finance department and technical review by CPiE Specialist) in line with donor and Plan’s requirements
- Ensure compliance with donor rules and regulations
- Monitor budget and ensure adequate burn rate with support from Emergency Response Manager and CPiE Specialist.
- Working with M&E Coordinator/Manager, ensure adequate data capturing of project beneficiaries
- Contribute to the development of situation reports for internal and external use
Information and Coordination:
- Liaise and provide project updates and reports on a frequent basis and whenever required and agreed as per FAD to the line manager and the Regional GFFO project manager
- Organize and attend regular meetings with project stakeholders (Lake Chad Unit, Plan Germany, Sector Coordinators, Government) as deem necessary by line manager
- Represent Plan International Nigeria in coordination meetings as designated by line manager
- Contribute to monitoring security situation in GFFO project areas and share with management wherever appropriate
Human Resource Development:
- Working with CPiE Specialist and GBV Specialist to support the orientation, on-going development/training and capacity building of project in Gender Based Violence, Child Protection in emergencies to ensure a high level of expertise in line with donor and organizational requirements
- Mentor and supervise project team, including performance –review of all GFFO staff, regular team meetings and support to team members
Resource Mobilisation:
- Support resource mobilisation efforts of proposal writing and related engagement.
- In collaboration with M&E Coordinator/Manager, Communications Coordinator and CPiE Specialist, develop project briefs, lessons learnt and best practice documents that could feed into new projects idea
- In collaboration with M&E and project officers, lead on assessments and other project documentations, that could possible feed into project development.
- With technical support from the CPiE Specialist, lead on the development of concept notes and new funding proposal for the project implementation areas.
Qualifications and Experience
- Bachelor’s Degree in Development Studies, Project Management, Social Science or related field and experience in INGO with at least 3 years of work experience in humanitarian response and managing of Protection project, Master’s degree is preferred.
Skills & Knowledge:
- At least 3 years’ experience in Gender Based Violence and or Child Protection programming Experience dealing Canadian government funded project including UN funded projects (UNICEF/UNFPA/UNOCHA) regulations
- Proven experience of budget management and ability to develop project catch up plans and expenditure
- Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
- Excellent written and verbal communication skills in English including excellent facilitation skills and demonstrated technical writing skills for publication.
- Knowledge and skills: General knowledge and understanding of Humanitarian Principles and core standards eg CPIE Minimum standards, Gender Based Violence in Emergencies Guidelines, Core Humanitarian Standards, SPHERE and other relevant international standard for humanitarian response
- General implementation experience in a managing role in humanitarian response
- Ability to work effectively with diverse international teams.
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
- Proficiency in word processing and Microsoft Office
- Ability to travel to LGAs for at least 70% of the time.
How to Apply
Interested and qualified candidates should:
Click here to apply online
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