Human Resource Assistant Job at Action Against Hunger, 2nd Nov., 2018

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below:

Job Title: Human Resource Assistant

Location: Damaturu, Yobe
Proposed start date: ASAP
Line Manager: Human Resources Officer

Position Details

Objective 1

• Maintain timely and accurate information for all employee

Tasks and Responsibilities:

• Prepare and maintain all new staff and the existing staff’s personal files.
• Liaise with the employees and managers to ensure all required information is received in a timely manner.
• Collation and sending of staff timesheet to Coordination(Abuja) on Monthly basis (National and international staff)
• Maintain a database of all staff information, documents in order to follow up with the appropriate people to get the documents and information.
• Collect and submit the necessary documents for insurance enrollment and update and ensure that staff have valid insurance cards with correct information.
• Provide administrative support for pension and salary account openings or changes.
• Maintain all AAH communication boards as directed by the base HR Officer
• In liaison with the Base HR officer, track employee leaves and ensure that all necessary supporting documentation is kept on file
• Under the supervision of the base HR Officer, receive, track and file all staff pay slips and time sheets.

Objective 2

• Support the HR team in various aspects of the training and development of staff.

Tasks and Responsibilities:

• Support the base HR Officer in the planning and scheduling for new staff briefings.
• Assist the base HR Officer in the practical organization of trainings as requested.
• Assist in base HR Officer in the maintaining training records.

Objective 3

• Facilitation of Other Administrative issues of the base.

Tasks and Responsibilities:

• Prepare payment Vouchers for Payment of Health promoters, Daily workers and Enumerators.
• Reconcile and facilitate payment of  Hotel Bills
• Book accommodation for guest and receiving of guests and visitors
• Manage international and national staff Guesthouses.
• Manage Admin store and keep records of HR items.

Objective 4

• Provide overall support to the HR Department.

Tasks and Responsibilities:

• Support in the implementation and application of the HR policy on the mission and provide advice and support to employees and managers
• Participate in elaborating projects related to national HR functioning
• Provide suggestions on how to improve HR functioning throughout the mission
• Assist in the circulation of HR department communications
• Support when necessary the recruitment of National staff, ensure they are developed and managed in a strategic, proactive manner to ensure the mission’s human resource requirements are met.
• Ensure  staff benefits, data and information administration are carried out effectively, in close coordination with supervisors/managers and administrators at all bases, to ensure smooth delivery of internal services to employees
• Ensure  management team is supported with all administrative tasks related to both national and international staff.

Internal & External Relationships
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Manger: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: support

External:

• Suppliers, Hotel owners, e.t.c
• Job applicants and inquiries.

Skills and Experience
Essentials:

• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility,  ability to work independently
• Able to maintain confidentiality
• Capacity for analysis, synthesis and reporting of large amounts of information.

Preferred:

• Previous experience working for INGOs an asset, particularly health related INGOs
• Fluency in one or more National/regional languages an asset (Hausa / Kanuri)

Qualifications

• Bachelor’s Degree in fields related to HR, Administration and Management preferred; post-secondary diploma plus relevant experience also acceptable.
• Minimum of 1 year relevant experience in HR and/or administrative support positions.

Deadline: 6th November, 2018.

Method of Application 
Interested and qualified candidates should:
Click here to apply online