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We are recruiting to fill the position below:
Job Title: Executive Assistant
Ref No: 3201243
Location: Lagos
Job Function: Business Management
Business Segment: Healthcare Africa
Role Summary
- This position will provide efficient and effective administration service and project management support to the Healthcare Executive General Manager- West Central & French Speaking Africa LCT. The ideal candidate needs to show tangible evidence in meeting the essential responsibilities of the role at least 90% of the time.
Qualifications/Requirements
- Bachelor’s degree from an accredited university in a relevant field or equivalent knowledge or experience
- 2- 5 years’ experience with GE or similar multinational supporting Officers and Senior Executives on an international travel
- Must be fluent in spoken and written English Language
- Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
- Team player, inclusive and ability to build relationships
- Willingness and ability to work a flexible schedule when necessary and required by the Executive
- Strong communication skills with the ability to interact with staff (at all levels) in a fast-paced environment at a high level of professionalism and confidentiality
- Outstanding presentation, attention to details, organizational and time management skills
- Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
- Excellent knowledge of MS Office suite
- Excellent project management skills, good business acumen and attitude in order to support Executive
- A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
- Must have valid authorization to work full-time without any restriction in Nigeria
Desired Characteristics:
- Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Ability to consistently produce high quality work with an eye for detail and accuracy
- Ability to make independent decisions with minimal oversight… a self-starter with an ability to think ahead and plan for all scenarios
Essential Responsibilities
- The Executive Assistant is responsible for defined work or projects with moderate complexity
- In this role you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning
- Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters for the executives
- Establish and maintain strong communication links with Regional, Function, and Department level secretarial and administrative personnel
- Proactively coordinate the Executive’s calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
- Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile Travel & Living (T&L) expenses as required
- Direct business contacts to appropriate managers
- Prepare presentations, reports, spreadsheets, meeting minutes and other business information
- Assist in managing expense accounts and budgets
- Provide discrete and confidential coordination of sensitive company information
- Use discretion in interfacing with all levels of individuals, internally and externally
- Anticipate needs and accomplish responsibilities independently
- Prepare, evaluate, and edit incoming and outgoing communications for the executive
- Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments
How to Apply
Interested and qualified candidates should:
Click here to apply online
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