KPMG Nigeria – Our client is a leading indigenous group with interests in diverse portfolio of businesses. Our client is desirous of filling a key role with best-in class talent in terms of skills and experience for the position below:
Job Title: Executive Assistant
Ref No: GLO102
Location: Lagos, Nigeria
Detailed Job Description
- Manage the official calendar and schedule of the Chairman; book appointments and organise meetings, visits, lunch, calls etc. with key stakeholders to ensure effective use of executive time
- Draft routine correspondence on behalf of the Chairman
- Maintain, update and categorise the Chairman’s contacts lists for easy reference at all times
- Handle the Chairman’s local and international travel arrangements, detailing itineraries where necessary
- Take minutes during meetings, prepare reports of meetings and summary of briefs for use by the Chairman and other stakeholders
- Receive, open and prioritise all incoming mail, ensuring all correspondence is dealt with swiftly
- Receive and screen incoming calls and deal with enquiries whenever appropriate with tact and diplomacy
- Maintain effective and comprehensive electronic and paper filing systems to ensure efficient flow of correspondence, documentation and ease of access
- Carry out research, and assist in the preparation of speeches, presentations and report materials when requested
- Ensure the Chairman’s official documents (passport, visa, insurance policies, memberships, etc.) are renewed before their expiry
- Ensure the protection, security and confidentiality of all files, records and reports
Qualifications & Requirements
- First degree and/or post graduate degree from a reputable institution
- Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
- Proficient in the use of Microsoft Office, with an ability to become familiar with business specific IT programs and software
- Ability to communicate is a foreign language is an added advantage
- Excellent organizational skills
- Critical thinking and problem-solving skills
- Impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Very good attention to detail
- Excellent communication skills (written /verbal)
- Professional discretion and confidentiality
- Friendly and professional demeanour
Interested and qualified candidates should:Click here to apply
Job Title: Chief of Staff
Ref #: YHS10
Location: Lagos
Detailed Job Descriptions
- Oversee and manage the office of the Chairman, including supervision of all employees
- Oversee the management of the Chairman’s schedule and activities, ensuring alignment with priorities, and optimal use of time
- Set the agenda for the Chairman’s internal and external meetings and events and ensure that the Chairman is adequately prepared for all meetings and events
- Coordinate the execution of special projects or commitments of the Chairman
- Proactively identify issues that could impact the successful execution of the Chairman’s commitments
- Attend meetings, both internal and external, on behalf of the Chairman
- Liaise with external and internal stakeholders (e.g. employees, government institutions, etc.) on behalf of the Chairman
- Be the first point of contact on all internal and external communication that require the President’s attention and input
- Prepare / contribute to the preparation of speeches, presentations, articles and proposals for the Chairman
- Compose correspondence on a wide variety of matters, including material of confidential nature, on behalf of the Chairman
- Accompany the Chairman to selected meetings/speaking engagements and develop relationships with key stakeholders
- Perform other tasks as assigned by the Chairman
Qualifications & Requirements
- Minimum of 12+ years working experience with at least 3 – 5 years in management
- Experience in consulting, operations or marketing and sales
- Flexibility to travel
- High sense of responsibility and accountability
- Strong business acumen, maturity and tact, including the ability to relate with highest levels of management
- Highly-developed communications skills (written/verbal)
- Strong interpersonal and negotiating skills -able to build relationships with stakeholders
- Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
- Unquestionable personal code of ethics, integrity, diversity and trust
- Good sense of self and strong executive presence
- Strong decision-making capability
- Effective, versatile and action oriented
- High level emotional intelligence/political savviness
- Resilient
Interested and qualified candidates should:Click here to apply
Job Title: Personal Assistant
Ref No: DTR34
Location: Lagos, Nigeria
Detailed Job Description
- Manage the Chairman’s & personal calendar and schedule, providing reminders on events as necessary
- Screen phone calls, enquiries and requests, and handling them when appropriate
- Arrange social activities for the Chairman as requested
- Accompany the Chairman to events as requested, handling logistics arrangements and confirming arrangements prior to the event
- Arrange personal travels, visas and accommodation, and occasionally travelling with the Chairman to provide general assistance during trips
- Run personal errands for the Chairman as assigned by the Chairman or Chief of Staff
- Support the Executive Assistant in administrative activities as may be required
Qualifications & Requirements
- First degree from a reputable institution
- At least 3 – 5 years working experience
- Excellent organisational and time management skills
- Good written and spoken communication skills
- Accuracy and attention to detail
- Flexible and adaptable approach to work
- Ability to use own initiative
- Ability to multi-task and prioritize workload
- Calm and professional manner
Interested and qualified candidates should:Click here to apply
Job Title: Facilities Manager
Location: Lagos,
Ref #: GLO101
Detailed Job Description
- Work closely with the Chairman and Chief of Staff to plan and execute the overall strategy for managing the Chairman’s facilities in different locations, and all household employees
- Supervise and train all household employees (cleaners, security men, cooks, etc.) and coordinate all household activities, assuring timely and high quality completion of all tasks
- Supervise the work of external contractors, service people, artisans, and all service providers, ensuring the best quality of work and adherence to all household standards and expectations
- Carry out periodic inspections of the Chairman’s house(s), identifying faults/ issues that need to fixed
- Ensure routine preventive maintenance is carried out on all household assets (generators, cars, washing machine, cookers, etc.)
- Organise, schedule and oversee corrective maintenance and repairs of all household assets
- Develop proposed budgets for running the Chairman’s house(s) and prepare periodic shopping lists for household requirements
- Meet with vendors and negotiate contracts for the provision of food, furnishings, and technical maintenance to ensure good value for the Chairman
- Keep running records of all household expenses and compare with approved budget
- Maintain household checking and petty cash accounts
- Support the recruitment and interviewing of all household staff
- Develop and maintain secure storage room “vault”Â� and inventory of contents.
Qualifications & Requirements
- First degree and/or post graduate degree from a reputable institution preferably in Estate Management, or any other relevant discipline
- Minimum of 8 – 10 years working experience in similar positions
- Strong interpersonal, relationship-building, networking skills
- Very good negotiation skills
- Excellent attention to detail
- Excellent project management skills
- Action-oriented and driven to results
- High level of loyalty/discretion.
Interested and qualified candidates should:Click here to apply
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