The North East Regional Initiative (NERI) Nigeria – An International Development Organization is seeking applications from suitably qualified candidates to fill the position below:
Job Title: Procurement Officer
Locations: Abuja, Adamawa, Borno and Yobe
Position Summary
- The Procurement Officer will support the procurement of goods and services required for a busy office under the project task order.
Responsible
- Ensuring that procurements and logistics operations are carried out strictly in accordance with the organization policies, regulations and local law;
- Maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.;
- Serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity; and
- Coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based in Abuja, Adamawa, Borno and Yobe. Limited travel may be required.
Reporting & Supervision
- At Abuja, the Procurement Officer reports to the Procurement Manager. For Adamawa, Borno and Yobe, the procurement officer administratively reports to the Program Manager but technically to the Procurement Manager based in Abuja.
Primary Responsibilities
Primary responsibilities include but are not limited to the following:
- Ensure that the procurement process strictly follows the Organization rules and regulations.
- Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
- Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
- Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
- Work with vendors of goods and services to ensure quality.
- Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
- Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
- Process procurements according to rules and regulations.
- Maintain strict control of budgets, and financial expenditures.
- Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
- Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
- Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
- Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
- Verify deliveries are complete and timely.
- Perform other tasks, as assigned.
Required Skills & Qualifications
- BA/B.Sc in related field is preferred.
- Minimum of 2 years specific work experience and at least 3 years of general work experience is required.
- Experience working in development funded programs.
- Strong knowledge of donor procurement rules and regulations.
- Demonstrated ability to solve challenging and complicated logistical issues.
- Experience with budgeting and cost analysis.
- Strong ability to use and develop management and tracking systems.
- Strong communication skills.
- Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- Ability to work under pressure and efficiently handle multiple tasks.
- Ability to work under own initiative or as a part of a team.
- Experience of working in a conflict environment is a plus.
- Fluency in oral and written English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria.
Job Title: Grants Officer
Locations: Abuja, Adamawa, Borno and Yobe
Position Summary
- The Grants Officer is responsible for supporting a distinct portfolio of program activities. This includes developing grant ideas in collaboration with Program Development Office, supporting and monitoring grant implementation, closing grants and maintaining all required electronic and paper files.
- S/he will closely coordinate with Program Development Officers to ensure that projects are developed and implemented in a manner that advances project goals and current strategy objectives.
- This position will be based at Abuja, Adamawa Borno, Yobe State, respectively.
Reporting & Supervision
- The Grants Officer in Abuja reports technically and administratively to the Grants Manager in Abuja. In the NE states, the Grants Officer reports administratively to the Program Manager of their respective office and technically to the Grants Manager in Abuja.
Primary Responsibilities
Primary responsibilities include but are not limited to the following:
- Manage all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure. Manage associated timelines and donor reporting requirements for individual grant activities. Maintain internal trackers, such as the grant status and closing trackers. Monitor grant portfolio pipeline of financial commitments and disbursements.
- Serve as a key point of contact for information on related project issues, coordination with partner organizations and sociopolitical and development trends.
- Develop project ideas in coordination with Program Development Office.
- Manage strategy objectives/action plan for assigned grant portfolio per the approved work plan.
- Draft project ideas with estimated budgets and present them in internal Grant Review Committee meetings.
- Prepare project proposals in grant database incorporating project objectives, activities, deliverables, monitoring and evaluation plan, media plan, budget and timeline.
- Ensure compliance with donor and organizational policies, procedures and regulations, throughout activity implementation. Ensure thorough, audit-compliant documentation.
- Monitor project progress against the approved project implementation timeline; identify delays and work closely with Program Development Office to ensure projects stay on track.
- Track overall project development and identify trends to document ‘success stories’ and ‘lessons learned’.
- Engage in overall political analysis, impact assessment, and participate in strategy development to advance the project goals.
- Review and contribute to the Final Evaluation Reports and prepare project documents for closing.
- Coordinate with staff in all departments to complete assigned tasks; engage in regular coordination with Program, Procurement and Finance units to quickly resolve implementation issues.
- Travel to project sites for follow up/support on activity implementation, as needed.
- Perform other tasks, as assigned.
Required Skills & Qualifications
- University degree in public administration, economics, finance, business management or a related field is required.
- Three years’ experience in grants management is required.
- Minimum of 5 years of general working experience is required.
- Prior experience with internationally-funded projects is highly desirable.
- Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
- Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- Ability to work under pressure and efficiently handle multiple tasks
- Ability to work under own initiative or as a part of a team
- Experience of working in a conflict environment is a plus.
- Fluency in oral and written English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
How To Apply
Interested and qualified candidates should submit the following documents below to: nigeria_recruitment@neri-nigeria.com Please reference the Job Title and Location on the subject line, your Cover Letter and Resume/CV.
Documents Include:
- A current Resume or Curriculum Vitae (CV) listing all job responsibilities; AND
- A cover letter
Application Deadline 4th February, 2019.
Note: Only short-listed candidates will be contacted
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