The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
We are recruiting to fill the positions below:
Job Title: Project Administrative Assistant (CCCM)
SVN No.: SVN2019/14
Location: Maiduguri, Borno
IOM Classification: G4
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Contex
- Working under the overall supervision of the Emergency Coordinator (EC) and the direct supervision of the Project Officer- Camp and Displacement Management the incumbent will work within the Camp Coordination and Camp Management (CCCM) unit of IOM in Maiduguri Sub Office.
- The successful candidate will provide all administrative and support functions of the IOM CCCM programme in North East Nigeria.
Core Functions / Responsibilities
- Provide administrative and technical support to the overall CCCM projects, interventions and activities.
- Carry out/follow up on timely preparation of the payroll for all CCCM hourly paid staff.
- Review and verify all payments processed by the CCCM unit.
- Daily updating of the budget tracking documents. Provide regular updates to the management on the financial status of all CCCM grants, as required.
- Preparing and tracking all Purchase Request Forms (PRFs) for the CCCM unit.
- Systematic filing of all CCCM programme documents and correspondences.
- Minute taking during regular CCCM meetings.
- Act as the CCCM unit focal point for liasing with other administrative units in IOM like Procurement, Finance, Transport and Human Resources.
- Suggest improvements to strengthen existing internal controls in order to safeguard the unit’s resources.
- Assist in monitoring project expenditure and procurement under IOM rules and regulations.
- Track all vehicle hire for field locations.
- Assist in reviewing invoices presented for payment processing.
- Assist in reconciling and reviewing grants earmarked for closure.
- Preparation of airtime requests for all CCCM staff.
- Keep track of all CCCM unit assets.
- Support the Project Manager in monitoring staff welfare issues.
- Travel to the field as and when required.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
- Business Administration, Finance/ Accounting degree or equivalent with two years of relevant experience;
- Postgraduate qualification in Business Administration is an added advantage.
- Previous experience in common services or a related function preferably with an international organization is an added advantage.
- Previous experience in working in project administrative functions in humanitarian organisation is an added advantage.
Languages:
- English and Native Language like Hausa or other North-East Nigeria local languages.
Required Competencies
Behavioural:
The incumbent is expected to demonstrate the following competencies:
Values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – Behavioural Indicators Level 1:
- Teamwork: develops and promotes effectiLve collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- Women with the above qualifications are encouraged to apply.
Job Title: Office Aide
SVN No. : SVN2019/10
Location: Lagos
Organizational Unit: Resource Management
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Context
- Working under the overall supervision of the Procurement & Logistics Officer, Abuja and relevant head of missions, and the direct supervision Logistics Assistant, the incumbent will perform the below responsibilities.
Core Functions / Responsibilities
- Be responsible for the cleanliness and upkeep of the relevant office premises, including vacuuming, cleaning and garbage disposal of office areas, corridors, balconies and toilets.
- Maintain adequate stocks of cleaning materials, toiletries and other consumables as required; restock as required.
- Be responsible for the maintenance of the surrounding garden area; including landscaping, watering, fertilizing and maintenance of shrubs and trees as and when required;
- Prepare and serve tea to IOM staff and visitors as required;
- Assist with photocopying, collating and scanning documents; send faxes; support office re-cycling initiative; and distribution of documents/ packages as required;
- Support the Reception duties as and when required;
- Perform other duties as may be assigned.
Required Qualifications and Experience
- High School Diploma; or an equivalent combination of education, training & experience;
- Previous experience in similar capacity;
- Preferably within the United Nations or within the International Organizations;
Languages:
- Fluency in English and Native Language;
- Fluency in multiple languages advantageous;
Required Competencies/ Behavioural
The incumbent is expected to demonstrate the following competencies:
Values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Job Title: Project Assistant (Site Development /CCCM)
SVN No.: SVN2019/12
Location: Maiduguri, Borno
Organizational Unit: Camp Coordination Camp Management (CCCM)
IOM Classification: G5
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Context
- Working under the overall supervision of the Emergency Coordinator (EC) and the direct supervision of the Project Officer- Camp and Displacement Management the incumbent will work within selected camps and camp-like settings as well as in hosting communities, informal sites and areas of return monitoring IOM funded site development projects and site improvement interventions geared towards GBV risk reduction.
- The incumbent will monitor routine Camp Coordination and Camp Management (CCCM) tasks, such as assessments, coordination and installation of camp infrastructure in IDP sites. The successful candidate will:
Core Functions / Responsibilities
- In collaboration with the CCCM Officer be the focal point for all site development and site upgrade interventions in the CCCM unit.
- Update site plans for all formal sites managed by IOM.
- Participate in site safety assessments and follow up in implementation of recommendations from site safety assessments.
- Assist in monitoring all IOM site development and site improvement interventions are in accordance with humanitarian standards and report any deviations to the supervisor.
- Monitor the installation of camp infrastructure as well as complement the WASH and Shelter unit in reporting on progress and quality of work.
- Monitor the maintenance of IOM funded camp infrastructure and timely report on any maintenance needs.
- Implement and monitor proper monitoring and reporting of IOM site development and site upgrades activities.
- Monitor the distribution of community tools and verify proper accountability measures are in place for all IOM donated tools.
- Contribute to the development of new tools for IOM site improvement interventions.
- Keep track of all IOM site development and site upgrade interventions.
- Follow up on timely and accurate reporting for the IOM site improvements projects.
- Support in contingency planning for sites managed by IOM.
- Raise procurement requests for all IOM site development projects.
- Verify all IOM CCCM staff involved in site improvement projects understand and carry out their duties in accordance with the humanitarian principles, core values, the Code of Conduct and PSEA.
- Implement and monitor adequate protection mainstreaming activities in all IOM site improvements projects.
- Enforce decisions taken by the CCCM/NFI/Shelter sector working group at field level in IOM site development and site upgrades projects.
- Attend coordination meetings in sector or technical working groups and task forces representing IOM when delegated to do so.
- Discharge any other relevant duties as assigned by the CCCM Officer.
Required Qualifications and Experience
- Social Science or Behavioural Sciences Degree with three years of relevant professional experience;
- Experience in camp management related work.
- Previous experience in capacity building is an added advantage.
Languages:
- English and Native Language like Hausa or other North-East Nigeria local languages.
Required Competencies
Behavioural:
The incumbent is expected to demonstrate the following competencies:
Values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – Behavioural Indicators Level 1:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- Women with the above qualifications are encouraged to apply.
Job Title: Project Assistant (Reception Centre Management/ CCCM)
SVN No. : SVN2019/13
Location: Maiduguri, Borno
Organizational Unit: Camp Coordination Camp Management (CCCM)
IOM Classification: G5
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Context
- Working under the overall supervision of the Emergency Coordinator (EC) and the direct supervision of the Project Officer- Camp and Displacement Management the incumbent will work within selected camps and camp-like settings as well as in hosting communities, informal sites and areas of return supervising reception centres managed by IOM.
- The incumbent will monitor routine Camp Coordination and Camp Management (CCCM) tasks, such as coordination, maintenance of infrastructure as well as maintenance of complaints and feedback mechanisms in IOM reception centres.
Core Functions / Responsibilities
- In collaboration with the CCCM Officer ensure that newly arrived populations are assisted in a dignified manner in accordance with humanitarian standards.
- Monitor the installation of Reception Centre facilities as well as complement the WASH and Shelter unit in reporting on progress and quality of work.
- Monitor the maintenance of IOM reception centre facilities and timely report on any maintenance needs.
- Carry out and follow up on proper monitoring and reporting of activities being done by IOM reception centre management teams and agencies working in IOM Reception centres.
- Manage reception centre supplies and ensure IOM reception centre teams have adequate supplies.
- Contribute to the development of new tools that aid IOM Reception Centre management staff in the discharge of their duties.
- Follow up on all information management and record keeping for reception centres.
- Ensure timely and accurate reporting for all IOM Reception Center activities.
- Guide and provide on the job training to IOM reception centre management field staff and NEMA/SEMA in the discharge of their duties.
- Provide daily monitoring to IOM reception management staff and maintain daily contact with all Reception centre field teams in different locations.
- Maintain a tracking sheet for all service providers in Reception Centers.
- Suggest mobilization of partners to fill gaps in service provision in IOM reception centres on a continuous basis.
- Verify all IOM Reception Centre staff understand and carry out their duties in accordance with the humanitarian principles, core values, the Code of Conduct and PSEA.
- Implement and monitor adequate protection mainstreaming activities and effective referral mechanism in all IOM Reception centres.
- Enforce decisions taken by the CCCM/NFI/Shelter sector working group at field level in IOM Reception Centres.
- Attend coordination meetings in sector or technical working groups and task forces representing IOM when delegated to do so.
- Discharge any other relevant duties as assigned by the CCCM Officer.
Required Qualifications and Experience
- Social Science or Behavioural Sciences degree with three years of relevant professional experience;
- Experience in camp management related work.
- Previous experience in CCCM capacity building is an added advantage.
- CCCM Training of Trainers certification.
Languages:
- English and Native Language like Hausa or other North-East Nigeria local languages.
Required Competencies Behavioural
The incumbent is expected to demonstrate the following competencies:
Values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Job Title: Programme Assistant
SVN No.: SVN2019/11
Location: Lagos
Organizational Unit: Migration Health Assessment Center (MHAC)
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Context
- Working Under the overall supervision of the Migration Health Officer and the direct supervision of the National Migration Health Physician the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Lagos/Abuja, NIGERIA.
Core Functions / Responsibilities
- The Programme Assistant (MHAC) provides information relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants.
Customer Care Duties
- Provide applicants information regarding health assessments by phone and email;
- Register applicants in the IOM database or any other format as appropriate, schedule and confirm medical appointments and receive and communicate messages for medical staff and beneficiaries;
- Prepare master lists of migrants scheduled for health assessment processing and submit them to respective service providers / relevant persons as required.
- Receive applicants as they report for migration health assessment.
- Maintain daily statistics related to health assessments, and update the records as appropriate.
- Contribute to customer satisfaction evaluations
Reception and Data Entry overall duties:
- Perform all the necessary data processing activities of the Migration Health Assessment Centre (MHAC), such as:
- Receiving and explaining the registration process to applicants;
- Checking applicant’s identity;
- Entering bio-data of the applicants in the appropriate platform;
- Taking photos using webcam and/or digital camera and loading the image to the appropriate platform; and
- Printing of medical forms, consent forms and other necessary documents.
- Receiving all completed medical examination forms, x-rays and other documents from IOM missions or Panel Physicians, update the reception of the same in the database and forward for quality check before clearance if applicable;
- Prepare, sort and package medical files and other documents during mobile migration health assessment missions where such mobile units are available;
- Transmit completed medical forms, DNA packages and other medical documents either by electronic means or by courier services as appropriate to the various partners. Ensure correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically;
- Filing incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.
- Check, print and make photocopy of bank deposit slips (or other proof of payment). Regularly submit these photocopies to the Administrative/Finance assistant.
- Perform such other duties as may be assigned
Required Qualifications and Experience
- Minimum four years’ experience (Two Years for University Degree holders) in Computer Data Entry, Elaboration and Analysis or in a call centre or customer care in a busy institution, preferably a medical one;
- Certificate in IT/Data entry is an advantage;
- Typing speed of at least 60 words per minute;
- High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset;
- Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage;
- Previous working experience with NGOs or international organizations is an added advantage.
Languages:
- Fluency in English and Native Language; Fluency in multiple languages advantageous;
Required Competencies
Behavioural:
The incumbent is expected to demonstrate the following competencies:
Values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- Women with the above qualifications are encouraged to apply.
How to Apply
Interested and qualified candidates are invited to submit their Applications to: HRNIGERIA@iom.int Indicating position applied on the subject line.
Note
- In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to “Human Resources, International Organization for Migration (IOM) and with a subject line SVN2019/10 Lagos. Office Aide G1”.
- All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).
- This position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Women with the above qualifications are encouraged to apply
Application Deadline 10th February, 2019.
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