Job for HR Database Assistant at the International Medical Corps (IMC)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

We are recruiting to fill the position below:

Job Title: HR Database Assistant

Location: Maiduguri, Borno

Job Summary

• Provide assistance to the HR department, including maintenance of Database system, creation of new records and employment changes for the Human Resources department.

Main Tasks
Daily usage of Deltek Costpoint (CP) and Time & Expense (T&E), including:

• Adding and removing projects from LN employee’s Workforce
• Responsible for the validity of data contained in Deltek Costpoint and Time & Expense databases; updating the Active Directory based on changes for employees, i.e. change of roles, manager, location, and reconciliation of CP data to etc.
• Monitor the on-boarding and off-boarding workflow tickets;
• Monitor data integrity by conducting regularly scheduled maintenance tasks; run queries, review and manipulate Excel reports, identify data errors and inconsistencies;
• Coordinate data review and updates with appropriate personnel in Human Resources as well as other departments across the organization;
• Granting / Removing T&E seats
• Adding, adjusting employee history
• Granting leave/holiday entitlements
• Running leave accruals (if leave time is accrued monthly)
• Maintain the integrity of LN/SSA information in CP including data reconciliations
• Running reconciling and ad-hoc reports
• Central point of contact for all CP HRIS and T&E systems
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily inclusive.

Qualifications and Skills

• Bachelor’s degree preferred in CIS or equivalent
• Attention to detail
• Proofreading skills
• Proficiency with Microsoft Office suites
• Ability to solve problems and handle database exceptions
• Ability to reconcile large groups of data, identify anomalies and systemically fix issues
• Superior written and oral communication skills
• Superior organizational abilities; able to multi-task
• Excellent time management skills and ability to meet deadlines
• Flexibility to assume a workload that frequently necessitates an adjustment of priorities
• Ability to successfully deal with people at all levels within the organization

Deadline: 8th March, 2019.

How to Apply
Interested and qualified candidates should be addressed to the “Human Resource Coordinator, International Medical Corps” via: imcnigeriavacancy@internationalmedicalcorps.org

Note

• Candidates MUST state the position and location they are applying for as the subject of their email, application letter and curriculum vitae should be in a single Microsoft Word Document, otherwise applications will not be considered.
• Only Short-listed candidates will be contacted.
• Nigerian nationals only