Current Job Vacancies in at UNOCHA, 29th April, 2019

UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.

We are recruiting to fill the position below:

Job Title: Admin/Finance Officer

Job ID: 23056
Location: Abuja
Languages Desired: English
Grade: NOC
Practice Area – Job Family: Management – Administration, Management – Finance
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension

Background

• Under the guidance and supervision of the  Head, Administration and Finance the Administrative Analyst is responsible for ensuring the effective delivery of, finance, general administration, human resources, procurement, logistical and common services support to OCHA/Nigeria offices and operations consistent with UN rules and regulations, the Administrative and Finance Analyst  leads and provides guidance to OCHA sub Offices administrative staff, fostering effective collaboration within the teams, with relevant OCHA and UNDP counterparts at headquarters and in the field, and with other UN agencies, promoting a client-oriented approach and ensuring optimal performance and efficient delivery of services.

Duties and Responsibilities
Summary of key functions:

• Management of OCHA Nigeria Administrative Operations (General Administration).
• Management of OCHA Nigeria Budget and Finance
• Management of Human Resources, Procurement and Asset

Management of OCHA Administrative Operations (General Administration) with the following results:

• Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Reviews adequacy of departmental space requirements.
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Performs other related work as required

Management of OCHA Budget and Finance with the following results:

• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan.
• Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
• Provides guidance and leadership to more junior staff.

Management of Human Resources Procurement and Access with the following results:

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Required goods and services secured in a timely manner, within budget and in full compliance with established UNDP rules, regulations and procedures for procurement.
• Procurement actions taken in accordance with the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing, supplier selection and evaluation, quality management, customer relationship management and the use of performance measurement benchmarks.
• Sound judgment, knowledge and guidance are applied to tender processes and evaluation of bids, in the negotiation of agreements, and in contract management.
• Assets are managed in accordance with OCHA/UNDP rules and regulations through the implementation and management of an appropriate inventory management system, recording acquisitions and disposals for all Sub Offices
• Recommendations and guidance provided in the estimation of office equipment and supplies requirements for budgetary and procurement planning purposes.
• Supervise the Procurement, Administration and Finance associate staff and drivers

Work implies frequent interaction with the following:

• Staff within work unit;
• Human resource, administrative, accounting staff in missions and Headquarters
• Counterparts in other UN agencies.
• Staff in the Department of Management.

Education & Work Experience

• G-Bachelor’s Level Degree – 7 year(s) experience, I-Master’s Level Degree – 5 year(s) experience

Required Skills and Experience:

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
• At least 5 years of relevant professional experience in business/public administration at a senior level, providing management and financial advisory services, managing staff and operational systems and establishing partnerships, ideally including experience with the UN or other international organizations.
• Good knowledge on Administration/Operations is required. Experience working with the UN or other international organizations is desirable.
• Experience in using UN ERP system (Umoja) in the area of travel and procurement is highly desirable.
• Computer proficiency, including working knowledge of e-mail and MS Office products (Word, Excel, and PowerPoint.

Competencies
Professionalism:

• Knowledge of administrative, budgetary, financial and human resources policies and procedures.
• Ability to apply various United Nations administrative rules and regulations in work situations.
• Conceptual analytical and evaluative skills to conduct independent research and analysis.
• Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing:

• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability

• Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Local Security Associate

Job ID: 23041
Location: Maiduguri, Borno
Languages Desired: English
Grade: G6
Practice Area – Job Family: Capacity Development – SECURITY
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension

Background

• Under the overall guidance and supervision of the OCHA Head of Office or the OCHA Country Security Focal Point, the Local Security Associate will assist in the implementation of security operations and all matters relating to the management of security for UN personnel in the country or in the region of assignment.

Duties and Responsibilities

• Assist in the implementation of security policies and procedures;
• Assist in supporting all matters pertaining to the safety and security of personnel, premises and assets;
• Providing (in coordination with DSS) security information and conduct security training for national staff and their dependents.
• Provide (in coordination with DSS).
• Assist in developing security contingency plans and the country security plan;
• Assist in the SRM process;
• Assist in preparing Security Risk Management Measures and RSMs and monitoring compliance;
• Assist in preparing contingency plans; and
• Assist in conducting security training for United Nations personnel and others as appropriate.

Summary of key functions

• Assists HoO/CSFP in collecting, updating and communicating information regarding the security situation in the country;
  • Assists in maintaining the Security Plan, including updating staff lists and warden lists;
  • Assist in preparing Security Risk Management Measures and RSMs and monitoring compliance;
  • Assists in reporting security incidents affecting UN personnel, offices and assets;
  • Organizes and delivers training courses on security awareness and preparedness, with particular focus on national staff;
  • Provides non-binding advice on residential and off-duty security to national staff
• Assists the Hoo/CSFP in collecting, updating and communicating information regarding the security situation in the country:
  • Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
  • Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the HoO/CSFP;
  • Communicates information on security to OCHA personnel, as required;
  • Maintains regular contacts with DSS and Security Focal Points of UN agencies.
•  Assists in maintaining the Security Plan, including updating staff lists:
  • Helps in the preparation and review of the OCHA Security Plan;
  • Supports actions during the implementation of the Security Plan, as required.
• Assists in reporting security incidents affecting OCHA personnel, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report.
• Provides support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned or recruited staff members.
• Provides general security administrative assistance to the HoO/CSFP:
  • Maintains routine and confidential correspondence files/documents;
  • Maintains a database on contact details in relation to host country security authorities;
  • Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings.
• Performs other security-related tasks assigned by the HoO/CSFP:
  • Conducts security evaluations and provides advice on security measures for the residences (RSM) of UN personnel, as well as on latest trends and threats to staff security;
  • Establishes and maintains warden system and keeps update of information related to UN offices and residences;
  • Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force.

Education & Work Experience

• C-HS Graduate or Equivalent – 6 year(s) experience, G-Bachelor’s Level Degree – 6 year(s) experience

Required Skills and Experience:

• Knowledge of HF and VHF radio operation;
• Experience in diplomatic security, protection and intelligence considered an asset;
• Knowledge of host country safety codes;
• Solid computers skills (MS Word, Excel, Access and PowerPoint);
• Possession of a valid driver’s license
• Ability to travel
• Physically fit.

Competencies
Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity.

Planning and Organizing:

• Demonstrated ability to establish priorities and to plan, coordinate and monitor their own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility.

Creativity:

• Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas.

Teamwork:

• Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Communication:

• Proven and sustained communication (verbal and written) skills.

How to Apply
Interested and qualified candidates should:
Click here to apply online
Deadline: 9th May, 2019.

Note

• Female candidates are especially encouraged to apply.
• UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.