Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.
We are recruiting to fill the position below:
Job Title: Logistics & Admin Assistant
Location: Abuja
Internal Job Grade: E2
Contract type: Fixed Term (renewable)
Reporting to: Supply Logistic Officer
Staff reporting directly to this post None
Job Purpose
- The Logistics and Admin Assistant is required to support the supply and logistics officer in administration and office management. And ensure effective, transparent and accountable support to the countrywide staff members.
- The job holder will provide efficient administrative support to the country office and management.
Job Responsibilities
The Logistics and Admin Assistant will perform the following specific duties:
Front Desk Managements:
- Maintain attractive, pleasant and neat front desk area.
- Ensures that all persons entering the office building are authorized to do so.
- Receives and assists visitors to the office courteously, answering queries and providing information.
- Deliver messages to staff not in office.
- Organizes notice boards at the reception area and outside the entrance to the office regularly displaying important and useful information for the attention of members of staff and visitors.
- Manages office telephone communication effectively by:
- Receiving all incming telephone calls in an efficient and courteous manner.
- Recrding all incoming messages for staff when they are absent ensuring messages are distributed and followed up appropriately within the office.
- Making fficial calls on behalf of staff members, especially senior managers.
- Maintaining a directry of useful telephone numbers.
- Maintaining phne call log especially for international calls.
Administrative support:
- Provide administrative support to the country Director/Acting Country Director in matters relating to organizing events, follow up of requests, print out contracts and documents for signature, delivery of messages, etc.
- Ensure staff mobile phones are credited on monthly basis. Bills are cleared on timely basis through proper process and documentations.
- Facilitate hotel and guesthouse bookings for OXFAM staff, partners and visitors via proper and transparent processes, follow-up the presentation of monthly bills and ensure that approved payment request is submitted in a timely manner.
- Process domestic and international flights bookings and ticket issuance for staff, partners and Oxfam’s guests. Ensure process is done through approved documentation following Oxfam procurement and administrative guidelines and policies.
- Ensure Accommodation & hall reservations for events and other purposes are properly organized and managed as requested.
- Ensure airport drop off/pick up and visitors office commute is organized in accordance with Oxfam procedures.
- Prepare payment requests as instructed.
- Maintain an efficient filing system of payment packs and other document if needed.
- Maintain filling system as per Oxfam’s guidelines.
- Request for replenishment of office consumables and ensure no stockouts.
- As assigned, covers the reception desk and attends to requests in a courteous manner.
- As assigned, receives, issue and records incoming and outgoing assets in transit stores.
- Receives and record invoices sent to Oxfam and deliver them to their designated staff member/s.
- Take responsibility for monitoring cleaning and organizing the kitchen and ensure the office as a whole is cleaned on daily basis throughout the working days.
- Advises line supervisor on issues related to contracted suppliers and services providers related to admin works.
Event and Hospitality Management:
- Provides event management assistance during internal or external meetings.
- Prepares beverages for office staff, visitors and meetings throughout the workday. As necessary, requests and purchases snacks for staff meetings and visitors.
- Replenishes kitchen consumables at the beginning of each workday and maintain consumption records.
- As assigned, performs other tasks which are consistent with this in the organization.
Office Maintenance and Renovations:
- Monitors outsourced contractors (cleaning company, gardener, flight booking, hotels, etc).
- Ensures office is equipped with adequate cleaning materials and consumables.
- Ensures appropriate electrical appliance usage to avoid hazardous acts and report non-compliance to line manager.
- Ensures that communal area and gardens are well maintained.
- Identifies and reports possible office furniture and fitting repairs. Ensure all office defects are reported and addressed immediately.
Reports management:
- Maintain logistics and admin files in an organized, accurate and up to date manner.
- Line manage, monitor and guide the work of outsourced contracted service providers.
- Produce weekly movement tracker on box and share the link with the management.
- Produce admin monthly reports as well as procurement tracker for flight tickets, hotel accommodation, catering services, etc.
- Update Oxfam contact list as required in collaboration with HR.
- Comply with all relevant Oxfam policies and procedures with respect to code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
- Work in close collaboration with the finance and HR departments to ensure effective operations and strong team spirit
- Carry out any other tasks required by the line manage..
Self-Development:
- Develop self, and maintain knowledge of Oxfam administrative systems and processes.
Persons Specifications
Education:
- A minimum of Bachelor degree or HND in Social Science,
Experience:
- Minimum two (2) years’ work experience with at least One (1) year spent in a similar role is essential
- Experience in Administration and office management with an INGO is desirable
Skills & Abilities:
- Fluency in written and spoken English
- Strong organisation and prioritisation skills
- Strong interpersonal skills
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values:
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Key Behavioral Competencies:
- Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
- Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
- Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
- Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
- Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
- Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
- Agility, Complexity, and Ambiguity: We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
- Systems Thinking: We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
- Strategic Thinking and Judgment: We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
- Vision Setting: We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
- Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
- Enabling: We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Finance Officer
Location: Bauchi
Internal Job Grade: D2
Contract type: 1 Year fixed term
Reporting to: Finance Administrator
Staff reporting directly to this post: None
Key relationships/interactions: Project Monitoring Unit (PMU)
Team Purpose
- To promote agriculture-driven economic growth and improve the living conditions for 10,000 rural farmer households (60% women) with a specific focus on women and youth.
Job Purpose
- To implement and monitor all financial aspects of the project, including the management of financial risks, to ensure that financial procedures are adhered to and non-compliance challenged, to provide financial information and monitoring to project staff and partners. To work closely with the Country Finance Teams to provide quality financial information, process payments and maintain comprehensive accounting records.
Job Responsibilities
Financial Planning, Budgeting and reporting:
- Assist in preparation of the budget for the project.
- Support in review of budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures.
- Assist with regular forecasting of project budget utilisation and in effectively managing the resources for the respective projects.
- Prepare accurate, complete, and consistent financial accounts, comments and supporting documentation.
- Supports on the finance implementation of projects.
- Support the preparation of monthly financial progress reports (budget monitoring reports)
- Support and guide programme team on all relevant finance issues regarding project management.
Financial Transaction and Cash Management:
- Ensure the management of cash and treasury including timely and accurate payments of suppliers and locally hired short and long-term staff.
- Ensure cash and banks accounts are regularly reconciled.
- Support logistics on maintenance of project’s inventory, capital equipment and issues related to office management
- Ensure detailed and accurate records of all financial transactions are maintained physically and electronically (Pastel, SAP, Box) in accordance with generally accepted accounting principles
- Check accuracy, completeness and validity of financial data before payment and posting into Finance system.
- Review payment vouchers to ensure that correct budget codes are charged and also approvals have been made with appropriate delegated authority.
Financial Control & Risk Management:
- Support the implementation of risk mitigation strategies in order to mitigate loss or fraud.
- Carry out financial/ compliance risk assessment of financial and organisational systems of partner organisations according to Oxfam’s partner assessment tools, in line with donor requirements.
- Proactively review and identify any potential issues which would interfere with reporting requirements and/or meeting compliance standards and take appropriate action to resolve them.
- Maintain an effective reports monitoring system, ensuring adherence to Oxfam policies and procedures on partner management.
Donor and Partner Management:
- Proactively review and identify any potential issues which would interfere with reporting requirements and/or meeting compliance standards and take appropriate action to resolve them.
- Visit partner organisations to fully understand the context and operating environment they work in to ensure effective support is provided.
- Review partner financial reports monthly and ensure application of appropriate standards for financial accountability on a monthly basis, flagging any issues/ challenges in due time for management information and action.
- Participate in regular meetings with partner organisations to ensure that the working relationship between them and Oxfam is positive, open and conducive to the successful achievement of agreed objectives.
Other:
- Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Job Requirements
Education:
- A Bachelor’s Degree in Accounting, Finance, Business Administration or any relevant equivalent degree.
- ICAN or ACCA qualification will be an added advantage.
Experience:
- Minimum of five (5) years of progressively responsible and directly relevant professional experience, such as finance, accounting, grants management – ideally with at least three (3) years with an International NGO.
- Ability to understand and implement the government tax & VAT laws.
- Proven knowledge of computerised systems and demonstrable experience of working with computerized accounting packages and spreadsheets.
Skills & Abilities:
- Excellent organization skills and flexible approach to planning comprehensively, managing and prioritizing effectively a high workload and multiple tasks and deadline
- Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
- Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to Oxfam.
- Excellent personal communication skills, in written and verbal English and at least one main local language widely spoken in Northern Nigeria.
- Ability to represent Oxfam in a professional and competent manner with external individuals and organisations
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values:
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Key Behavioral Competencies
- Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
- Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities, we have the ability to create them in a respectful and impactful manner.
- Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
- Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
- Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
- Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
- Agility, Complexity, and Ambiguity: We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
- Systems Thinking: We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
- Strategic Thinking and Judgment: We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
- Vision Setting: We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
- Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
- Enabling: We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Gender & Nutrition Officer
Location: Bauchi (with possibilities of travels to other states)
Internal Job Grade: D
Contract type: Fixed Term (One year renewable)
Reporting to: Project Manager
Staff reporting directly to this post: None
Key relationships/interactions: PMU Staff, Other Project Managers & Country Office Gender Team
Team Purpose
- To promote agriculture-driven economic growth and improve the living conditions for 10,000 rural farmer households (60% women) with a specific focus on women and youth.
Job Purpose
- To ensure gender considerations and women’s empowerment forms an integrated core of the LINE implementation. To also provide technical expertise on nutrition and other nutrition related functions to improve the livelihoods of 10,000 poor women and men farmers in Bauchi State.
Job Responsibilities
Technical (Gender):
- Provide advice and support to the Project Manager and the Technical Officers working within the respective field offices in the implementation of the key gender components across the LINE Project.
- Provide technical support to the project team to ensure gender mainstreaming in all activities in line with the project’s gender strategy.
- Provide specialist advice on gender sensitive planning and mainstreaming to all Project officers and other staff.
- Support, coach, mentor and advise Partners’ technical staff to implement and mainstream gender into project activities.
- Liaise with project partners and other stakeholders in the project location to facilitate and enhance their contribution towards the implementation of the gender equality agenda.
- Support advocacy activities on gender matters to key stakeholders in collaboration with partners and other interest groups that are relevant to the LINE project
- Improve networking and coordination with key stakeholders to ensure the promotion of gender equality in the project locations and across the state.
- Represent LINE project in gender-related meetings and consultations that are relevant and would add value to project implementation.
- Assist in the development of case studies, best practices and key learning on gender mainstreaming and integration into LINE project including generating success stories related to project and project developments as they relate to gender equality issues to feed into the linking and learning objectives of Oxfam.
- Aid in data collection, compiling lessons learned, establishing indicators to support knowledge sharing.
- Support in updating and sharing with staff recent developments and knowledge tools in the areas of interventions.
- Analyse and ensure interventions are gender-sensitive and factor in issues of inclusion of normally socially excluded groups.
- Provide regular brief updates on the development of gender related issues in the project areas.
- Ensure regular and comprehensive monitoring for reporting on the gender-related indicators in the project areas in consultation with the Project Manager and in line with donor requirements.
- Perform other work-related outputs as requested by the Project Manager.
Technical (Nutrition):
- Coordinate the Nutrition component of project development activities for the LINE project.
- Provide professional services, mentoring and counselling advisory services to partners on developing and implementing training on food diversification, preservation and preparation for better family nutrition especially for women and children.
- Organise and support nutrition promotional activities through partner staff involved in the implementation of project activities.
- Organise and lead key project development activities to ensure quality planning and implementation are carried out within the framework of the project.
- Ensure effective engagement and relationship management with project partners, community leaders and groups, government institutions and other relevant, strategic/key sectoral actors for effective and sustainable delivery of the Nutrition component of the project delivery.
- Assist the Project Manager in recruiting and line managing private consultants for specific short-term assignments related to Nutrition including facilitating the development of their work plans, monitoring their fieldwork and organising debriefing sessions with consultants.
- Maintain effective communication on the progress of the project and ensure project learning in relation to Family Nutrition is documented for communication with a wide range of internal and external stakeholders in consultation with the Project Manager.
- Carry out periodic monitoring visits to project partners and project implementation sites, verify outputs indicated in progress reports submitted to Oxfam by partners and produce project activity and progress reports. Support the production of reports for the donor as well as reports for wider circulation within Oxfam in consultation with Project Manager – as appropriate.
Other:
- Eager and able to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Job Requirements
Education & Experience:
- Degree in Gender Studies, Law, Political Sciences, Social Sciences, Nutrition Studies or related fields with minimum of five years relevant experience working in gender-related projects in Northern Nigeria.
- Working experience in supporting development programmes, specifically nutrition-related interventions – preferably within the NGOs sector.
- Comprehensive understanding of international, regional and national legal frameworks and policies related to advancing gender equality and promoting women’s rights.
- An understanding of the Gender Action Learning System (GALS) will be highly desirable.
Skills & Abilities:
- Ability to generate and communicate gender-related information for a variety of audiences to enhance understanding of gender integration and mainstreaming goals of the LINE project
- Experienced in generating new ideas and approaches, researches, best practices and proposes new, more effective ways of promoting gender equality in patriarchal communities and especially in Northern Nigeria
- Contributes to results through primary research and analysis
- Able to formulate written information clearly and persuasively
- Able to establish effective client relationships
- Possesses a proactive, problem solving and result oriented attitude.
- Good reporting and writing skills.
- Excellent computer skills and experience using office software packages.
- Fluency in written and spoken English and Hausa language.
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Commitment to Oxfam’s safeguarding policies to ensure all people who meet Oxfam are as safe as possible.
Organisational Values:
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Key Behavioral Competencies
- Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
- Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities, we have the ability to create them in a respectful and impactful manner.
- Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
- Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
- Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
- Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
- Agility, Complexity, and Ambiguity: We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
- Systems Thinking: We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
- Strategic Thinking and Judgment: We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
- Vision Setting: We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
- Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
- Enabling: We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.
How to Apply
Interested and qualified candidates should:
Click here to apply online
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