Logistics Officer – NOA Job at United Nations World Food Programme

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We seek candidates of the highest integrity and professionalism who share our humanitarian principles to fill the position below:

Job Title: Logistics Officer – NOA
Requisition No: 105095
Location: Maiduguri, Borno

Organizational Context

• The Logistics Sector in Nigeria operates under the global strategic goals of the Global Logistics Cluster (GLC) to facilitate the provisions of common service to humanitarian partners wherever gaps are identified.
• The Logistics Sector in Nigeria operates out of Maiduguri, facilitating common storage, information services, and cargo movement to the conflict affected areas.
• The technical oversight of the operation is under the Sector Coordinator, who reports to the Head of Area Office.

Job Purpose

• To facilitate the management of Logistics Sector/Cluster common service provision through; managing daily operations, collect, analyse and report on information, and cooperating with implementing partners to maximise efficiency of the logistics operations and activities.

Key Accountabilities (not all-inclusive)

• Guide support staff as well as cooperating partners, acting as a point of referral and supporting them with analysis and queries.
• Collate data and contribute to preparation of accurate and timely reporting, supporting a Logistics Sector/Cluster view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
• Utilize and review Logistics Sector/Cluster Relief Item Tracking Application (RITA) system, and ensure that entries are accurate and up to date. Focal point for receiving and releasing requests from partners.
• Support the capacity building of Logistics Sector/Cluster staff, WFP staff, and cooperating partners for efficient and effective delivery of services to the humanitarian community and ultimately meeting the needs of the beneficiaries (i.e. through contribution to the training materials).
• Identify and build productive relationships with logistics colleagues, staff and partners within the area of assignment to support an integrated approach to Logistics assistance.
• Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
• Contribute towards the development of logistics plans and processes ensuring compliance with requirements of the Global Logistics Cluster, and wider logistics policies and WFP standards.
• Support Logistics Sector/Cluster projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of services to beneficiaries.
• Collect and analyse data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
• Manage cooperating partners contracting activities including performance monitoring and measurement.
• Monitor inventory management processes to track trends and account for the inventory status.
• Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimize use of available funds.
• Other as required.

4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People:

• Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance:

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership:

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Functional Capabilities
Description of the behavior expected for the proficiency level:

Supply Chain Management and Optimization:

• Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource Management:

• Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​

Information Management & Reporting:

• Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution:

• Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management:

• Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination:

• Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

Standard Minimum Qualifications

• Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
• Language: National  Professional: Fluency (level C) in English language and the duty station’s language, if different. Knowledge of Hausa is an advantage.

Technical Assistance and Coordination:

• Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

Desired experiences for entry into the role:

• Experience in evaluating offers and writing proposals.
• Experience in report writing.
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).