Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.
We are recruiting to fill the position of:
Job Title: Knowledge Management Officer
Location: Maiduguri, Borno
Job type: Full time
Starting date: As Soon As Possible
Direct Line Manager: Area Project Manager
Tasks and Responsibilities
Objective 1 – To lead the process of filing, archiving and dissemination of grant management documents in line with the Action Against Hunger Nigeria Mission and donor requirements:
Location: Maiduguri, Borno
Job type: Full time
Starting date: As Soon As Possible
Direct Line Manager: Area Project Manager
Tasks and Responsibilities
Objective 1 – To lead the process of filing, archiving and dissemination of grant management documents in line with the Action Against Hunger Nigeria Mission and donor requirements:
- To be the focal point for project staff seeking grant management documents and ensure timely and effective responses to inquiries for grant documents;
- Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, internal and donor reports, assessments, evaluations etc.)
- Work collaboratively with program staff to identify, and prioritize types of knowledge to develop and capture;
- Maintain processes to ensure knowledge management efforts are centralized and inform decision making especially program design;
- Support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve program design and implementation strategy;
- Create a culture of sharing this knowledge among staff, community partners and opinion leaders, and peers;
- Gather and archive all means of verification identified for various activities across different projects/programs;
- Following the archiving plan, store/record all grant documents in soft and hard; update the archive and share documents with relevant people on regular basis, ensuring everyone has the right and up to date versions;
- Monitor and disseminate regular sources of internal and external information and data and knowledge products with relevant staff members;
- Support with audit preparations by ensuring up to date archiving and availability of required documents;
- Consolidate and communicate case/success stories;
- Identify and recommend ways to create, share and utilize knowledge within the organization to contribute to a culture of knowledge sharing among cross-departmental teams to ‘institutionalize’ best practices.
Objective 2 – To support the Sector Manager in the development and submission of high quality internal and external reports, in line with the Action Against Hunger Nigeria Mission as well as donor requirements:
- Provide support to ensure that internal and donor timelines and deadlines are monitored, managed and met, as required by the line manager, and reporting mechanisms are strengthened;
- Completion of quantitative and qualitative Activity Progress Reports (APRs) together with the project team on a monthly basis and ensure they are ready on time for validation and further dissemination.
- In collaboration with the Project Manager, set team (Sector Managers, Officers) internal deadlines for providing their inputs to the report and monitor/record achievement versus deadlines.
Objective 3 – To support internal coordination and communication within the Action Against Hunger Nigeria mission and effective project implementation:
- Update the Detailed Implementation Plan (DIP) on a weekly basis together with the project team;
- Extract from HR, Logistics and Finance follow up tools the information relevant to the project(s) for consumption by Project teams and senior management team to ease decision and prioritization process.
- Support the Grants and Reporting Manager in grant opening, review, and closing meetings, including attendance and minutes of meetings;
- Minute regularly internal coordination meetings (weekly coordination meeting, monthly, coordination meetings, kick-off meeting etc.);
- Minute external grant opening meetings, external stakeholders including meetings with community members and government stakeholder;
- Provide support to program staff to develop presentations and other communication and visibility items to highlight our work and share with internal and external stakeholders and meet project requirements;
- Facilitate the dissemination of specific information and documents, as and when required;
- Provide the required support for donor visits and external evaluations, when required;
- Coordination with country, regional and field offices to collect and disseminate vital grant management documents to make better use of information.
Internal & External Relationships
Internal:
- Direct Line Manager: Area Project Manager
- Technical Line Manager: Grants & Compliance Manager
- Abuja Coordination Team: Exchange of information; collaboration and coordination
- Regional Coordination Team, Area Cos, Senior PMs, Area Managers, Sector Managers and Teams: Exchange of information; collaboration and coordination
External:
- Representation with organizational partners, benefitting communities and donors
Qualifications
- University degree in the relevant field (Fundraising, Public Relations, Communications, Development, Humanitarian Aid, International Relations); Master’s degree preferred;
- At least two years of experience working in relief or development programs.
Skills & Experience
Essential:
- Previous successful experience of working on humanitarian and development projects ;
- Knowledge of main donor regulations and priorities, including USAID, DFID, EU, UN and ECHO;
- Proven ability to coordinate projects across different units/departments;
- Fluency in English;
- Self-motivated;
- Detail oriented, organized, and able to manage competing urgent requests and priorities;
- Communication;
- Planning and Organizing;
- Ability to work in a multicultural context and be a team player;
- Ability to work independently under pressure with tight deadlines.
Preferred:
- Experience of project cycle management;
- Experience of liaison and communication with international offices and donors;
- Good diplomatic and negotiation skills;
- Creativity and Initiative;
- Willingness to travel to the field.
Remuneration
Gross Basic Salary: NGN 236,585 – NGN 379,904 per month
Interested and qualified candidates should:Click here to apply
Job Title: Finance Archivist
Location: Maiduguri, Borno
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer
Location: Maiduguri, Borno
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer
Objective 1
- Ensure quality control of the invoices.
Tasks and Responsibilities:
- Check the quality of the invoices.
- Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in Saga.
- Prepare a report for the Finance Officer of all missing invoices or differences in amounts from the SAGA extracted file.
Objective 2
- Improve the quality of the documents.
Tasks and Responsibilities:
- Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
- Record in the filing report all errors in the wads (bundles);
- Check the codes and correct any errors in the invoices if necessary;
- After the monthly accounting closure check the accounting codes, the project codes and the budget codes;
Objective 3
- File and archive the documents
Tasks and Responsibilities:
- Check that all the invoices are present for each budget line and each contract – Ensure photocopying of all original & split documents – File the originals according to budget (contract) and budget line – File everything very conscientiously
- Reclassify the invoices according to their new budget lines, particularly when they have been used in various operations (redistribution of the initial budget lines)
Objective 4
- Send monthly accountancy files to Capital Office.
Tasks and Responsibilities:
- At the end of the monthly accountancy closure, prepare the files to be sent to capital (final checking of invoices and their presence).
- Check that the accounting codes, the project codes and the budget codes are accurate as per the attached PR or program allowance request form.
- Check that all the invoices are present for each transaction in the accountancy.
- Photocopy all the transaction accountabilities for all the accounting books
- Finalize the dispatch of files by adding labels and adequate packaging for the originals to be sent to capital Office.
Internal & External Relationship
Internal:
- Liaise with Finance Manager, Abuja and Maiduguri.
- Base Finance Officer.
- Liaise with Capital Finance Assistant.
- Liaise with Capital Finance Officer.
- Liaise with Log team.
Position Requirements
- Diploma in Accountancy or equivalent.
- Minimum of 1-year experience in a finance and administration-related role.
Skills & Experience
Essential:
- Professionalism.
- Organized with time management and planning skills.
- Sense of confidentiality.
- Strong computer skills, and familiarity with Microsoft Word and Excel.
- Ability to manage and follow work plans.
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player).
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
Preferred:
- Experience in a non-governmental organization is preferred.
- Experience with donor-funded programs would be appreciated.
Remuneration
Gross Basic Salary: NGN 109,897 – NGN 176,470 per month
Interested and qualified candidates should: Click here to apply
Job Title: Knowledge Management Officer
Location: Monguno, Borno
Job type: Full time
Starting date: As Soon As Possible
Direct Line Manager: Area Project Manager
Tasks and ResponsibilitiesObjective 1 – To lead the process of filing, archiving and dissemination of grant management documents in line with the Action Against Hunger Nigeria Mission and donor requirements:
Location: Monguno, Borno
Job type: Full time
Starting date: As Soon As Possible
Direct Line Manager: Area Project Manager
Tasks and ResponsibilitiesObjective 1 – To lead the process of filing, archiving and dissemination of grant management documents in line with the Action Against Hunger Nigeria Mission and donor requirements:
- To be the focal point for project staff seeking grant management documents and ensure timely and effective responses to inquiries for grant documents;
- Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, internal and donor reports, assessments, evaluations etc.)
- Work collaboratively with program staff to identify, and prioritize types of knowledge to develop and capture;
- Maintain processes to ensure knowledge management efforts are centralized and inform decision making especially program design;
- Support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve program design and implementation strategy;
- Create a culture of sharing this knowledge among staff, community partners and opinion leaders, and peers;
- Gather and archive all means of verification identified for various activities across different projects/programs;
- Following the archiving plan, store/record all grant documents in soft and hard; update the archive and share documents with relevant people on regular basis, ensuring everyone has the right and up to date versions;
- Monitor and disseminate regular sources of internal and external information and data and knowledge products with relevant staff members;
- Support with audit preparations by ensuring up to date archiving and availability of required documents;
- Consolidate and communicate case/success stories;
- Identify and recommend ways to create, share and utilize knowledge within the organization to contribute to a culture of knowledge sharing among cross-departmental teams to ‘institutionalize’ best practices.
Objective 2 – To support the Sector Manager in the development and submission of high quality internal and external reports, in line with the Action Against Hunger Nigeria Mission as well as donor requirements:
- Provide support to ensure that internal and donor timelines and deadlines are monitored, managed and met, as required by the line manager, and reporting mechanisms are strengthened;
- Completion of quantitative and qualitative Activity Progress Reports (APRs) together with the project team on a monthly basis and ensure they are ready on time for validation and further dissemination.
- In collaboration with the Project Manager, set team (Sector Managers, Officers) internal deadlines for providing their inputs to the report and monitor/record achievement versus deadlines.
Objective 3 – To support internal coordination and communication within the Action Against Hunger Nigeria mission and effective project implementation:
- Update the Detailed Implementation Plan (DIP) on a weekly basis together with the project team;
- Extract from HR, Logistics and Finance follow up tools the information relevant to the project(s) for consumption by Project teams and senior management team to ease decision and prioritization process.
- Support the Grants and Reporting Manager in grant opening, review, and closing meetings, including attendance and minutes of meetings;
- Minute regularly internal coordination meetings (weekly coordination meeting, monthly, coordination meetings, kick-off meeting etc.);
- Minute external grant opening meetings, external stakeholders including meetings with community members and government stakeholder;
- Provide support to program staff to develop presentations and other communication and visibility items to highlight our work and share with internal and external stakeholders and meet project requirements;
- Facilitate the dissemination of specific information and documents, as and when required;
- Provide the required support for donor visits and external evaluations, when required;
- Coordination with country, regional and field offices to collect and disseminate vital grant management documents to make better use of information.
Internal & External Relationships
Internal:
- Direct Line Manager: Sector Manager
- Technical Line Manager: Grants & Compliance Manager
- Abuja Coordination Team: Exchange of information; collaboration and coordination
- Regional Coordination Team, Area Cos, Senior PMs, Area Managers, Sector Managers and Teams: Exchange of information; collaboration and coordination
External:
- Representation with organizational partners, benefitting communities and donors
Qualifications
- University degree in the relevant field (Fundraising, Public Relations, Communications, Development, Humanitarian Aid, International Relations); Master’s degree preferred;
- At least two years of experience working in relief or development programs.
Skills & Experience
Essential:
- Previous successful experience of working on humanitarian and development projects ;
- Knowledge of main donor regulations and priorities, including USAID, DFID, EU, UN and ECHO;
- Proven ability to coordinate projects across different units/departments;
- Fluency in English;
- Self-motivated;
- Detail oriented, organized, and able to manage competing urgent requests and priorities;
- Communication;
- Planning and Organizing;
- Ability to work in a multicultural context and be a team player;
- Ability to work independently under pressure with tight deadlines.
Preferred:
- Experience of project cycle management;
- Experience of liaison and communication with international offices and donors;
- Good diplomatic and negotiation skills;
- Creativity and Initiative;
- Willingness to travel to the field.
Remuneration
Gross Basic Salary: NGN 236,585 – NGN 379,904 per month
Interested and qualified candidates should:Click here to apply
Job Title: Finance Assistant
Location: Damasak, Borno
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer
Objective 1
- Responsible for the base cash box
Tasks and Responsibilities:
- Manage the base’s cash box and ensure that all advances made within the month are justified before the final monthly cash count.
- Visit the fields during various program/ activities to make payments.
- Support the program’s cash transfer implementation.
- Make payments and verify the consistency of supporting documents submitted in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
- Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
- On a daily basis, keep the books: to register all the PVs in the Excel/Saga books, in respect of AAH standards in terms of use of Chart of accounts and to fulfil the accounting code, the contract code, the project code, the financial line and the third party cells.
- Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
- Close the cash book on a monthly basis & send it to Finance Officer.
Objective 2
- Ensure compliance of the supply chain guidelines and payment mode.
Tasks and Responsibilities:
- Respect Action Against Hunger purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
- Ensure that Logistics and PMs comply with the supply chain guidelines.
- Liaise with the log department for any discrepancy and missing procedures.
- Clear and release cash advances with logistics/programs.
- Maintain a spreadsheet of supplier payments for Maiduguri and ensure that all suppliers are paid according to terms designated in the signed contract.
Objective 3
- File and archive the documents.
Tasks and Responsibilities:
- Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
- For the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate.
- Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving.
- Check that all the invoices are present for each transaction in the accountancy.
- Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines)
Internal & External Relationship
Internal:
- Directly reporting to Finance Officer.
- Technically supported by Finance Manager.
- Liaise with Finance Manager.
- Liaise with Capital finance team.
- Liaise with Log team / PMs.
External:
- Suppliers, vendors and Government.
Position Requirements
- Minimum of Bachelor’s Degree/HND in Accounting, Management, Finance or related field; MBA or similar higher degree will be a plus.
- Minimum of 2 years’ experience in a finance and administration-related role.
Skills & Experience
Essential:
- Professionalism.
- Organized with time management and planning skills.
- Sense of confidentiality.
- Strong computer skills, and familiarity with Microsoft Word and Excel.
- Ability to manage and follow work plans.
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
Preferred:
- Experience in a non-governmental organization is preferred.
- Experience with donor-funded programs would be appreciated.
Remuneration
Gross Basic Salary: NGN 156,995 – NGN 252,100 per month.
Interested and qualified candidates should: Click here to apply
Application Deadline 23rd May, 2019.
Note: Qualified women are strongly encouraged to apply.
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