Vacancies at Health Initiatives for Safety and Stability in Africa (HIFASS)

Health Initiatives for Safety and Stability in Africa (HIFASS), is a non-profit, nongovernmental organization registered in 2007 with a core objective of expanding quality health care and treatment in Africa. HIFASS is also committed to enhancing the quality of lives of the vulnerable population including women, children and disabled persons in Nigeria. We provide local driven solutions to advance better development outcome in health, education and other social services.

HIFASS in partnership with other development organizations implement a donor-funded community Orphans & Vulnerable Children (OVC) and Pediatric ART Saturation Support programs in Cross River, Akwa lbom, Adamawa & Kano States.

Currently we are seeking qualified candidates for the position below:

 

Job Title: Desk and Front Office Assistant

Locations: Calabar-Cross River, Akwa Ibom, Kano & Adamawa

Basic Function

• The Desk and Front Office Assistant will provide general office support with a variety of clerical activities and related task, under the supervision of the Finance and Admin Manager.

Essential Job Functions, Duties,And Responsibilities

• Maintains security by following procedures, monitoring visitors logbook and issuing visitor badges/tags and pass.
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries, re-direct calls as appropriate and take adequate messages when required
• Assist managers to maintain programme/office calendar
• Assist in scheduling and arranging for meetings and conferences to include agenda, attendance and venue management.
• Management of Closed User Group (CUG) services for the organization (including monthly payment of access charges and activation for new staff).
• Receipt and dispatch of letters for the organization, receipt and direction of visitors within the organization, direct the caller to the appropriate associate.
• Assist in gatherings variety of presentation material for use in meetings, training sessions, or for publication.
• Manage e-mail correspondences as necessary.
• Ensure that the reception area is kept neat and tidy so as to maintain the good image of the organization.
• Perform other duties as assigned.

Minimum Requirements

• OND/NCE or higher qualification
• A Secretarial Certification will bean added advantage.
• 1-2 years in related working experience in Administrative and Secretarial duties
• Proficiency in MS Office Suite, particularly Word, Excel and PowerPoint.
• Thorough understanding of monitoring visitors’ access
• Good knowledge of administrative and clerical procedures
• Good oral and communication skills
• Ability to communicate in any of the local languages will bean added advantage

 

Job Title: Gender Specialist

Location: Adamawa

Basic Function

• The Specialist serves as a technical resource on gender and sexual diversity for HI V/AIDS activities including but not limited to policy development and advisory services, research and content development, practice advocacy, management and coordination.

Essential Job Functions, Duties, and Responsibilities
Program Development andAdvisory Service:

• Provide direct advisory and technical support to program in areas of HIV and gender and sexual diversity
• Provide advice and technical support in development of programmatic focus to address stigma and discrimination against people living with HIV
• Provide technical support to ensure the involvement of people living with and affected by HIV in the design, implementation, monitoring and evaluation of program.

Research and Content Development:

• Lead program content development of normative standards and approaches on HIV,gender and sexual diversity
• Research and understand concepts to foster improved adherence to human rights treaties and obligations under international agreements.

Practice Advocacy:

• Contribute experience and expertise to the formulation of new programmatic activities, documenting practice and cross-practice experience and lesson learned in the country.
• Promote regional and local partnering and exchange, through HIV information and learning networks.
• Support networking among partners, including the identification of external support providers

Management and Coordination:

• Contribute to team strategy development, work planning and M&E plan from gender and sexual diversity perspective
• Promote knowledge management to enrich the content bate for AIDS response strategies by documenting practice experience, lesson learned and replicable tools from applied initiatives.

Minimum Requirements

• An advanced university degree in a Development araes-Social Science, Political Science, Public Administration, Public Health or Epidemiology

Desired skills and Experiences:

• Minimum of 10 years of overall relevant professional experience as well as a proven professional record in the practice area
• Proven professional credibility, as well as senior-level working experience in governmental, multilateral or civil society organization, in both developed and developing countries is highly desirable
• Experience in leading/managing knowledge product development and dissemination
• Ability to communicate in any of the local languages will be an added advantage

 

Job Title: Finance Officer

Location: Adamawa

Basic Function

• Will be responsible for providing financial related logistical support.
• S/he will assist the Finance & Admin Director in administration of and in documenting field expenses according.
• S/he will support CBO sub-grant award training and financial monitoring. Posts financial information according to standard procedures.

Minimum Requirements

• BSc/HND ins relevant field with 3-6 years
• Knowledge of USAID Financial Rules and Regulations is desired.
• Experience working with multi-lateral or bilateral donor funded activities in similar capacity
• Practical experience working to support financial capacity/performance of CBOs
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).

 

Job Title: Senior Financial and Admin Officer

Location: Calabar-Cross River

Specific Responsibilities

• The Finance Officer will be responsible for providing necessary support the smooth operation of field activities by providing timely logistical support and coordinating programmatic information for the OVC Project.
• S/he will assist the Finance & Admits Director for ensuring that all disbursements in the field is done in accordance with Generally Accepted Accounting Principles, S/he will work with other staff from the headquarters and/or partner organizations to coordinate technical assistance.

Other Responsibilities:

• Disbursement of funds at workshops, trainings and other program activities
• Assist in the execution of Finance functions inclusive of preparation of payment vouchers, Journal vouchers, Cheques writing and processing all staff Advance request
• Liaise with Bank for day to day banking transactions including cash deposit and withdrawals
• Reconcile advances, including review of receipts, coding of expenses on the general Ledger and posting into Quickbooks.
• Review Travel Expenses,Activity Profile Budget and other staff Requests.
• Maintain accounting files, tracking and following up on outstanding advances and ensure timely reconciliation.
• Prepare she tally slip for all incoming and outgoing cash movement.
• Provide Technical support for the field office finance staff
• Conduct periodical physical verification of all Assets and Inventories in all the locations and ensure tlat all assets are properly tagged.
• Keep track record of all Assets in the office, update assel register and documents all assets acquisition, transfer, disposal and ensure regular asset verification exercise
• Prepare monthly financial reports for the Finance and Admin Director.
• Other tasks as requested by supervisor.
• Knowledge, Skills and abilities.
• Knowledge of USAID Financial Rules and Regulations is desired.
• Excellent writing and communication skills
• Ability to work with a team.
• Strong organizational skills and ability to handle multitask
• Ability to respond to new challenges.

Minimum Requirements

• BSc/HND in a relevant field with 6-7 progressive years of experience in managing
• USAID/PEPFAR funding, Proficiency in Microsoft Office, especially spreadsheets,
• Word or comparable software and in-depth knowledge of accounting software especially QuickBooks is desire.
• Other Qualifications, Post graduate degree in Accounting, Finance or Business
• Administration and relevant professional certificates will bean added advantage

 

Job Title: M & E Officer

Locations: Calabar-Cross River, Akwa Ibom, Kano & Adamawa

Basic Function

• Under the supervision of the Director of Monitoring and Evaluation, the incumbent coordinates the project data collection in accordance with the monitoring and evaluation plan.
• Design/update tools for data collection, analysis and dissemination.

Essential Job Functions, Duties, And Responsibilities

• Lead State M & E Assistants in management and update of LOPIN-3 databases
• Administer the project database and ensure it is constantly updated Ensure the training of Sub-recipients M&E Assistants in the use of the database
• Ensure complete and timely reporting through the implementation of an efficient data – management system from the provision of data collection tools to reporting;
• Ensure data analysis from Sub-recipient CSOs;
• Ensure data quality through the establishment of a Quality Assurance system for the project data;
• Establish a network of data managers on LOPIN-3 sites in view of improving the quality of data
• Periodically check the consistency of monitoring and evaluation indicators as defined for each activity of the Project
• Produce on quarterly basis the project indicator performance tracking table for each CSO
• Develop monthly and quarterly written reports per deadlines;
• Strengthen the capacity of sub-recipients as well as LGA and State M & E personnel;
• Ensure data collection tools are available on implementation sites;
• Develop procedures and manuals for data quality assurance;
• Oversee the development and implementation of data quality control system, data quality assurance for the program activities and the Audit of Data Quality;
• Establish and maintain good working relations with important State officials, partners and NGOS;
• Conduct any other duties in relation with the position;

Minimum Requirements

• Degree in Public Health, Demography, Health Management, Developmental Studies, Public Administration, Business Management, Social Sciences, Biological Sciences, Operations Research or related fields.
• At least 5 years working experience working with relational databases and Geographical Information System (GIS).
• Proven experience in surveys and assessment, result-based planning, performance monitoring, use of statistical packages (such as CSPRO, Epi-Info, Stats and SPSS) in data analysis and reporting.
• Excellent analytical, reporting, computer and communication skills are essential requirement.
• Working knowledge and understanding of HIV/AIDS, gender and gender-based violence in Nigeria and specifically in the two States is required.
• Previous working experience in Cross River, Akwa Ibom, Kano and Adamawa will be an added advantage.
• Ability to communicate in any of the local languages will be an added advantage.
• Experience on National OVC Management Information System (NOMIS) is desirable
• Experience in HIV/AIDS programs, Gender and related health fields, health planning and research, social developmental work will be an advantage

 

Job Title: OVC Program Officer

Locations: Calabar-Cross River, Akwa Ibom, Kano & Adamawa

Basic Function

• S/he will work with the OVC Program Advisor to support the implement of high quality care and support activities for orphans and vulnerable children.
• S/he will support and develop detailed annual work-plan for OVC Care and support and participate in evaluations and assessments.
• S/he will support collaborative solutions and family centered approaches.
• S/he is expected to strategically support and coordinate stakeholders’ response to OVC

Minimum Requirements

• Degree in Education, Social Sciences or Social Works
• At least five (3) years hand-on relevant experience
• Knowledge and practical skills in OVC care and support
• Proficiency in Excel, Microsoft Word and PowerPoint.
• Knowledge and understanding of pediatric home-based care, gender, stigma and discrimination.
• Ability to communicate in any of the local languages will bean added advantage.

 

Job Title: Senior Procurement Officer

Location: Calabar-Cross River

Basic Function

• The Senior Procurement Officer partners with stakeholders to plan, develop, source and manage procurement arrangements to effectively meet organizational and business objectives.
• She/he will consult with DAF and Work-stream leads to identify the main types of goods and services that will be needed in near term based on the current portfolio of programs and operations, and use this to conduct regular market assessments of best sources and prices.

Essential Job Functions, Duties, and Responsibilities

• Ensure the Procurement Plan is completed, updated and executed.
• Ensure Procurement Production Plan meetings are conducted at the outset of each large procurement to ensure all individuals involved in the procurement process are clear on their tasks.
• Update Production Plans in real-time and house them on the One Drive
• Proactively consult with peer agencies and private sector to identify new potential suppliers that can be added to our updated Approved Supplier List (ASL), and whenever possible develop relationships with closest source to production or importation, and explore making bundled orders with peer agencies to negotiate better prices and terms based on joint economies of scale.
• Maintains continued working relationship with local suppliers, visits stores and production facilities to ensure contract terms are respected whenever situation warrants.
• Keep abreast of any changes in governmental taxes (sales, VAT), duty fees, levies and importation procedures.
• Ensure that all actions are governed by the highest standards of ethics, personal and business conduct as stipulated in Procurement Manual.
• Review all Purchase Requisitions (PRs) and verily price target that all specifications and requirements are clear and that all corresponding authorizations have been obtained.
• Ensures that all Requests for Quotations (RFQ5) and Requests for Proposal (REP) clearly present all specifications and requirements as stated in the PR.
• Receive and review all bids and quotations in accordance with price target and specs, and prepare quotes summary sheet.
• Organize Bid Review Committees (BRC) if needed, and ensure they follow all guidelines as stipulated in the Procurement Manual.
• Ensure proper filling of all procurement documents for recordkeeping and auditing, and maintain orderly files on active orders and post activities such as change notices, scheduling changes and partial shipments.
• Creates vendor files with all necessary details by service category (e.g. stationery suppliers, electrical items suppliers, machine suppliers, etc.).
• Periodically generate an evaluation report on supplier/vendor performance with recommendations based on service delivery/track record (at least every 6 months).
• Provides details of fixed assess procurements (type, quantity, supplier, price, fund/project number, name of partner, etc.) to the personnel responsible for property management.

Minimum Requirements

• BA/BS Degree in Supply and Purchasing Management or related field such as (logistics or administration), from recognized institution.
• At least 5 years of relevant experience is required.
• At least 2 years of relevant experience working in procurement for International agencies
• Must be scrupulously honest and always foster an atmosphere of trust and integrity.
• Good computers and IT skills, fully capable with Microsoft Office (MS Word, Excel and PPT), and experience conducting internet sourcing and price comparisons.
• Demonstrated ability to perform fast, efficient and cost effective procurement service while maintaining the agency’s high standards.
• Good negotiator.
• Experience in conducting market research.
• Ability to communicate in any of the local languages will be an added advantage

 

Job Title: Nutrition and Referral System Officer

Locations: Calabar-Cross River, Akwa Ibom, Kano & Adamawa

Basic Function
Under the supervision of the OVC Nutrition and Referral System Advisor the incumbent carries out the following duties:

• Focus on strengthening existing cate management system of the project to ensure quality services its conformity with GON and PEPFAR guidelines for nutrition services.
• Linkage to treatment facilities and effective bi-directional referral systems including coordination of escort services and follow up at facility and community levels.
• He/she will address key aspects of projects implementation strategy related to OVC nutrition, processing of reactive OVC/Caregivers, response to critically ill OVC and relevant capacity building towards sustainability at State, LGA, CSO and community levels.

Essential Job Functions, Duties, and Responsibilities

• Support and identify gaps in bilateral referral system.
• Function as main contact with Children in respect of linkage to services and bidirectional referral services.
• Support the provision of technical guidance on IYCF and Food demonstration to CSO partners, OVCA’s Community primary referral facility providers and care givers, particularly of reactive OVC on treatment.
• Co-ordinates the documentation and reporting to DME of results and lessons learned in the subject areas, particularly the hi-directional referral system using the principles of data driven programming
• Design realistic innovative interventions for ensuring successful sustainable refeiial cycles including application of technology and basic communication tools.
• Coordinate and document community to facility and facility to community activities
• Coordinate related quality improvement efforts at State, LGA, CSO and community levels
• Participate in IPs’ coordination meetings and the meetings of the state/LGA referral TWG.
• Work with GHP to strengthen community GBV response referral systems and Child protection processes.
• Provide hands on and institutional level capacity building to CSOs CVs and COIT members on nutrition and referral linkages.

Minimum Requirements

• Advanced degree in Health Sciences.
• Minimum of 5 years experience working with reputable organisations on Infant and child nutrition and referral services
• Advanced knowledge of current Nigeria’s HIV Response, HIV prevention and treatment adherence principles, particularly for children
• Knowledge of GON and PEPEAR current OVC guidelines and ability to address the guidelines using the project’s strategy.
• Must understand the principles of 90-90-90 towards zero HIV transmission and contribution of Community OVC programs to this goal.
• Experience working closely with other IPs sad government personnel at several levels.
• Practical experience in IYCF and Food Demonstration.
• Excellent written and oral communication skills.
• Ability to communicate in any of the local languages will bean added advantage.
• Strong interpersonal skills.
• Willingness to navel to rural communities in difficult terrains with challenging roads
• Ability to respond to guidance and achieve results responsibly with limited direct supervision.

Job Title: Treatment & Adherence Advisor

Location: Adamawa

Basic Function

• The Treatment & Adherence Advisor (TAA) will report to the Deputy Chief of Party and will be responsible for leading the design and implementation of community service delivery components ofthe Pediatric ART Saturation Strategy (PASS).
• He/she will lead the implementation of the program design to ensure quality service delivery consistent with the national and international standards and guidelines.
• S/he will be the technical lead in care & treatment services for HIV infected and lot affected children, 0 – 17 years enrolled on the program.
• S/he will lead in the use of household/community generated data for program improvement; promote shared learning and knowledge exchange of best practices and lessons learnt.
• S/he will support all technical program staff and will manage any pediatric clinical

Essential Job Functions, Duties, and Responsibilities

• Lead technical design, oversight, and monitoring of activities for pediatric HIV prevention, care and treatment services in communities and household levels.
• Provide technical leadership in the area of demand creation and service uptake for children (0 – 17 years) to maximize HIV testing and counselling services, create linkages and provide assisted referral services to health facilities.
• Responsible for leading community engagement with Caregivers groups, households, CLHIV support groups, religious leaders, spiritual homes, youth organizations, households and involvement of males, to expand knowledge on HIV and referral for treatment and care services in facilities.
• Responsible for strengthening community and health facility linkages among Children Living with HIV (CLHIV) to optimize ART eligibility and retention in care and treatment.
• Regular case management review of CLHIV including viral load monitoring, to ensure viral suppression.
• Contribute detailed and accurate technical deliverables and reports to PASS and OVC care and support services that fulfill 1./SAID reporting requirements.
• Supervise seams of community case managers and contribute to implementation of annual program work plan and expected deliverables.

Minimum Requirements

• First degree in Medicine, Pharmacy, Nursing or Public Health is required. Postgraduate degree in Epidemiology, Public/Community Health, Health Management and/or related discipline will be added advantage.
• At least five years working experience in the designing and implementing Public Health programs especially HI V/AIDS, TB and Maternal, Newborn, and Child Health (MNCH) within the local Context of Nigeria. In-depth technical knowledge and experience in all components of HIV/AIDS program including Prevention, Treatment, Care & Support, TB, TB/HIV, OVCs are desirable.
• Experience with the current PEPFAR goal of 95.95.95 as it relates to CLFIIV and OVC programs is required.
• Significant experience in relevant program management or technical advisory roles in complex health projects in Nigeria.
• Knowledge of community-level challenges impacting care and treatment delivery. Previous experience working with community based care givers and community support groups.
• Demonstrated ability to design and implement strategies that employ evidence- based approaches to meet project targets, especially under rigorous timelines.
• Must have experience working and collaborating with diverse sets of stakeholders, such as local and international NGOs, government officials and USAID Nigeria.
• Proven leadership, inter-personal and cross-cultural skills, and ability to b1iild and motivate diverse teams.
• Excellent English oral and written communication skills.
• Ability to communicate in any of the local languages will he an added advantage. Proficiency in donor-funded report writing skills is required.

Deadline: 24th May, 2019.

Method of Application
Interested and qualified candidates should send their current Curriculum Vitae and Cover Letter to the “Human Resources Manager” in only one attachment (PDF Format) explaining suitability for the job to: hifass_lopin3@hifass-hfi.org Please indicate the title of the-position and choice of location as the subject of the mail

Note: Only shortlisted applicant will be invited for interview and HIFASS will not cover any cost for invited shortlisted candidates