Vacancies at International Committee of the Red Cross (ICRC), 8th May, 2019

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

The International Committee of the Red Cross (ICRC), Abuja Delegation is looking for a suitable candidate to fill the position below:

Job Title: Health Administrative Assistant 1
Location: Abuja

Job Description

• Under the direct supervision of the Health Program Assistant, the Health Administrative Assistant 1 handles on daily basis all assigned Log & Administrative activities, follows up health department’s financial expenditure and acts as clerical focal person for administration & logistic support with designated departments

Main Responsibilities

• According to the financial and delegation’s regulations, liaises with Welcome department to undertake the necessary arrangements for implemented events.
• Tracks heath department assets, donations, and kind supports, as well as their documentations, in compliance with internal procedures.
• Acts as the focal person in health department for logistics affairs working hand in hand with Health Pgm Assistant (HFO2) & Medical Logistics.
• Produces and follows-up supply requests (SRs) as per internal procedures and standards.
• Checks that each health SRs match to agreed Nigeria Stock Items’ list, financial information, budget availability, and quantities.
• Provides logistics with main specifications for requested equipment.
• Develops/Revises the Service Agreement with logistics through health colleagues’ inputs and approval of Health Coordinator

Required Qualifications

• University Degree in Business Administration, Finance, Logistics or any related disciplines.
• At least 3 years’ work experience in administrative and logistic, preferably with INGOs.
• Fluent in spoken and written English.
• Advanced computer literate with significant experience in using Microsoft Office (Word, Excel, Access, and Power Point).
• Good experience in Supply Chain Administration and Stock Management.
• Familiar with using internet/ computer solutions related to logistics support and finance.

Personal Attributes:

• Excellent computer skills
• Works responsibly and autonomously
• Excellent team spirit and sense of good collaboration
• Strong communication & Negotiation skills
• Ability to work under pressure.

Job Title: Administrative Assistant 1 (Prevention)
Location: Abuja

Job Description

• Under the supervision of the Deputy Head of Delegation in charge of the Prevention programmes, the Administrative Assistant 1 provides secretarial and administrative support to the Communication Department, Armed and Security Forces Department and Legal Department (30% of reporting time each) as well as Health Care in Danger and Multilateral Affairs (10% reporting time).

Main duties and Responsibilities

• Drafts and finalizes correspondence, internal and external presentations, meeting minutes and other documents;
• Shares information among team members.
• Provides logistical and administrative support in the preparation, planning and during external and internal events,
• such as training events, roundtables, conferences; acts as focal point for external communication for such events.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Organizes meetings, and books appointments.
• Provides administrative support in the planning of field and other missions; submits Air Travel Requests.
• Provides support in the filing of documents on Team Space and maintains electronic archives.
• Updates database of contacts in coordination with Chancellery and Protection Department.
• Carries out secretarial tasks such as making photocopies, printing documents and destroying documents.

Education and experience required

• University Degree or equivalent qualification, preferably in Business Administration, Finance, Logistics or any related discipline.
• At least 2 years work experience in administrative position.
• Fluent in spoken and written English.
• Excellent computer skills, including in Microsoft Office (Word, Excel, and Power Point).

Personal Attributes:

• Excellent computer skills
• Works responsibly and autonomously
• Excellent team spirit and sense of good collaboration
• Strong communication & Negotiation skills
• Ability to work under pressure.

How to Apply
Interested and qualified candidates should send their Curriculum Vitae and contact details of three referees to: ABJ_Recruitment_Services@icrc.org clearly indicate “Job Title& quot”; as the subject of your application (Applications intended for this role without this subject will not be treated).

In the body of the mail, please indicate the following in the format as seen:

• Qualification(s)
• Current location
• Languages you speak
• Years of relevant experience
• NYSC status

Application Deadline 10th May, 2019.

Note

• Late application will not be considered
• Only short-listed candidates will be contacted.