Current Job Opportunities at Plan International, 5th August, 2019

Job Title: Field Coordinator – BMZ

Location: Damaturu, YO, NG

Role Purpose

• Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
• The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees.
• In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
• The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
• The purpose of this role is to co-ordinate the field operations and programming in Yobe state in line with Plan International Nigeria Policies, International best practices and relevant guidelines.
• The role will provide field level coordination and support this and other projects in Yobe state to deliver on operational efficiency to meet deliverables.

Dimension of Role

• Communicates widely within Plan International Nigeria across Plan International and with local implementing partners.
• The post holder will interface and support operational and programme team members and support programme and operational coordination in Yobe state.
• The role requires strong facilitation and organisational skills along with the ability to analyse and communicate complex information to all stakeholders.

Key Roles/Responsibilities

• Coordinate all operational functions in the Yobe office to ensure overall management of Yobe-based operational support team.
• Ensure operational support for program teams and coordinate with sector officers for effective implementation of all project activities.
• Develop and maintain a good relationship with Government and other stakeholders.
• Actively contribute to position Plan International Nigeria for new business development opportunities.
• Ensure health, safety and security protocols are followed at all times, and take corrective, timely actions as required and in consultation with the ERM and other CMT members
• Review security plans on a regular basis and ensure they are up to date at all times.
• Support budget holders in review of budget vs. actual reports with operations staff and ensure appropriate action is taken in a timely fashion.
• Support and coordinate with Yobe-based operations team as well as Borno and Abuja all aspects of supply chain support, including procurement, stock management, asset management, vehicle and equipment renewal, maintenance and repair (including communications and computer equipment).
• Guarantee adequate communication and coordination between field locations, technical coordination staff and country office on daily activities as well as program and operational issues.
• Develop an Yobe-focused operations plan to support the program activities and the scale up programming
• Assume any other responsibility as assigned by the Supervisor.

Administration and Finance:

• Oversee under the auspices of the Finance Manager the financial management of field office operations, and finance/logistics staff, including cash management and transactions, operational budget.
• Ensure complete and correct use of all finance forms and timely communication of financial issues to the financial controller.
• Ensure compliance with Plan International Nigeria and donor finance and logistics policies, including all aspects of procurement and asset management.

Technical Expertise, Skills and Knowledge

• Bachelor’s Degree required, Master’s Degree a plus (Management-related or General Operations preferred);
• Minimum of 5 years’ experience managing operations and/or projects in developing countries, preferably in emergency contexts;

Skills & Knowledge:

• Demonstrated ability to manage field staff and remote field offices;
• Experience in logistics, HR/Admin, and security management in emergencies
• Experience having managed operations (including security) in conflict-impacted setting
• Excellent cross-cultural communication skills
• Excellent staff capacity building and training skills
• Strong problem-solving, analytical and decision-making skills;
• Strong computer skills;
• Flexibility, ability to work independently and meet deadlines

Behaviours:

• Creates strong sense of purpose and commitment within own part of the team and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity
• Strategic thinking and effective contribution to own work and Organisational development.
• Sound judgement and decision-making in complex situations
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others
• Very strong commitment to continuous learning.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Admin & Logistics Officer

Location: Damaturu, Yobe

Role Purpose

• Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
• The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees. In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
• The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
• The purpose of this role is to provide administrative and logistical support for the project and the Yobe field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.

Dimension of Role

• The post holder will contribute to the effective administration and logistics coordination in Yobe office, ensuring the interface between operations and programme team members.
• The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the driver.

Key Roles/Responsibilities

• Provide day-to-day support to staff in general office operations and identify future needs.
• Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
• Coordinate and management movement register for all staff and visitors in the Yobe office
• Effective management of the office operations
• Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
• Coordinates the planning and organization of meetings and workshops.
• Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Ensures that the SAP system is used to capture all necessary activities as required.
• Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
• Coordinate logistics and procurement operations – Selection of vendors/suppliers
• Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
• Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
• Ensure compliance with Plan International logistics standards and regulations
• Ensure appropriate request for quotation is placed and correct quotations received for processing
• Responsible for purchase order creation and maintenance in SAP
• Store Management using specified software
• Perform any other project related duties as specified by the Field Coordinator and other dotted line management.

Technical expertise, skills and knowledge
Essential:

• A degree in Business/Public Administration or related field.
• At least 2 -4 years of experience working in administration and logistics generalist role in a
• Experience in use of SAP
• Fluency in English with excellent writing and speaking skills is required.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in English language
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Project Manager

Location: Damaturu, Yobe

Role Purpose

• Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
• The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees. In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
• The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
• The purpose of this role is to provide leadership and management to the project team and partners to deliver on the agreed project outputs and outcomes, risk mitigation processes and budget performance. This includes managing the delivery of health and nutrition, behavioural change and social cohesion activities on the project.

Dimensions of Role
The post holder will:

• Lead on overall project management implementation in line with agreed donor guidelines and Plan International polices in Yobe state.
• Provide overall leadership to the management of project budget, risk and outcomes.
• Motivate project team and partners for successful implementation of the project.
• Develop and maintain a strong relationship with relevant government and other stakeholders.

Key Roles/Responsibilities

• Contribute to the development of Plan International Nigeria health and nutrition programme in Yobe state.
• Serve as project representative on state level for as representing Plan international Nigeria in the highest standards.
• Lead on the development on annual work plans
• Engage and mobilize broad range of stakeholders for project support and sustainability.
• Lead on the biannual project stakeholder meetings of the project.
• Lead on the development of knowledge management materials for the project.
• Lead on the development and implementation of the sustainability plan of the project.
• Design and implement project field monitoring visits.
• Coordinate the provision of continuous support to the staff and partners to deliver on their tasks.
• Provide oversight to the M and E system and continuously utilize data to drive project decision making
• Actively implement a team building process and ensure adherence to Plan values.
• Liaise with the Head of Health programs, and other Country Officer staff for support to program implementation.
• Work with Child Safeguarding manager to ensure implementation of child safeguarding policies and guidelines.
• Lead in the program research processes in the project, including baseline and end line evaluations.
• Work to strengthen linkages between Partners and community support structures.
• Regularly collect project level data, to track progress against planned service delivery outputs and outcomes, using RBM methodologies.
• Provide oversight to the project logistic processes at the different levels to ensure smooth running of project activities.
• Work with audit unit to ensure compliance to all donor and plan policies and address audit issues swiftly where identified.
• Support Country Office Gender and Social Inclusion Manager in identifying, disseminate and address gender barriers to programming outcomes.
• Provide regular updates to supervisor and other project team members to inform project programming decision making and advocacy efforts.
• Maintain a strong relationship with Government, partners and stakeholders including donors where applicable.
• Assume any other responsibility as assigned by the Supervisor.

Administration and Finance:

• Ensure that all finance policies and procedures are adhered to.
• Review all budget, Purchase Requisition and Purchase Orders to ensure spending and forecasts in line with agreed budget and guidelines. This include reviewing to ensure right WBS codes are used.
• Support the timely and appropriate use of all procurement and logistics infrastructure for the effective implementation of project activities.

Technical Expertise, Skills and Knowledge

• Over 5 year experience managing health and nutrition programs in Northern Nigeria, especially North East.
• Some experience working on peacebuilding projects in Nigeria.
• University education in health, social sciences or development related course. An advanced degree will be a plus
• Experience working with adolescents, youth people and communities on health, nutrition projects.
• A history of productive involvement with local partners, including from government, traditional leadership, and civil society.
• Demonstrated expertise in designing, implementing, and monitoring inclusive, gender-equitable development programs
• Demonstrated knowledge and background in community mobilization and engagement
• Demonstrated problem solving skills, collaboration experience, creativity and willingness to innovate
• Experience drafting project reporting and monitoring project progress
• Excellent written and spoken English language skills
• Knowledge of Hausa language preferred but not required

Skills & Knowledge:

• Basic financial and administrative skills
• Communicates clearly and effectively appropriate to the audience
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Team player

Behaviours:

• Provides good and adequate administrative support to enable the project meet its agreed program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Grants Officer

Location: Damaturu, Yobe

Role Purpose

• Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.  The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees.
• In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
• The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
• The purpose of this role is to provide timely, accurate financial information and ensure that financial expenditures are in line with specific FAD/donor requirements. The role’s support is to this project in Yobe state.

Dimension of Role

• The purpose of this role is to support the resource mobilization unit by supporting the efficient grant management of projects in Yobe state, coordination of proposal development, donor reporting in consultation with program staff, grants Advisor and others.

Key Roles/Responsiblities

• Support the Grants Advisor in coordinating, and monitoring the implementation of the donor funded project and programs
• Manage donor grants transactions effectively and efficiently and ensure quality reporting
• Support in establishing a grants tracking mechanism in order to effectively follow up grant activities and to determine progress and make decisions where further action is needed.
• Ensure grant management procedures are followed and donor compliance requirements are met.
• Ensuring that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).
• Ensure timely set-up of grants in SAP system and corresponding modifications are effected
• Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.
• Maintain and update grant files.
• Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
• Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis. Specifically,

Grants Administration:

• Assist with the grants set-up in SAP.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Track grantee contractual obligations, e.g., pre-award conditions
• Support the Grants Unit – Humanitarian and project managers to prepare the annual grants budgets for the BMZ and other projects in Yobe state.
• Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

• Support the assessments of partner/grantee organizations.
• Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
• Support train staff and partners on donor policies, rules and regulations.
• Conduct and document regular partner visits to ensure compliance with grant agreement.
• Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
• Monitor and track grants related performance measurement indicators and liaise with management to implement strategies to improve performance.
• Explain donor requirements and organizational donor policy & procedures to staff and ensure compliance.
• Ensure that partners used the standard reporting templates and formats for their reports.
• Prepare the monthly projects burn rate – expenditure traffic tracker.
• Prepare the monthly projects cost recovery tracker.
• Support the preparation of the projects funding/grant tracker.
• Support the CO in recharging costs to Projects in Yobe state.
• Fulfill Plan’s Child Protection Policy at all times.
• Perform any other duties that may be assigned.
• This role does not directly supervise any role.

Technical Expertise, Skills and Knowledge
Essential:

• A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• At least three years of experience working in project and/or grants management and proposal/business development/design.
• Experience in developing and interpreting donor budgets.
• Knowledge of development issues, trends, challenges and opportunities and implications to community.
• Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent inter-personal, cultural and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable:

• Excellent proven skills in developing, writing grant proposals
• Good research, negotiation and problem solving skills
• Effective working with and through partners
• Strong planning and organizational skills
• Strong strategic thinking and interpersonal skills
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills).

How to Apply
Interested and qualified candidates should:
Click here to apply online