Latest Recruitment at United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP), helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.

We invite applications from suitably qualified candidates to fill the position below:

Job Title: Monitoring and Evaluation Analyst

Job ID: 26002
Location: Maiduguri, Borno
Grade: NOB
Vacancy Type: FTA Local
Posting Type: External
Bureau: Africa
Contract Duration: 1 Year with possibility for extension

Background
The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes. In this context, the UNDP is strengthening its presence in the North East region by establishing a sub-office in Maiduguri. The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme.

The Sub-Office (SO) for North East (NE) Region of Nigeria has been operational since 2017 and UNDP has established an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results in anticipation of launch of new programmes, such as Nigerian Window of the Stabilization Facility in NE Region. It is considered vital that the NE Sub-Office has efficient and effective monitoring and evaluation (M&E) functions with result- and evidence-based approach and produce timely and accurate reports to the all relevant stakeholders, such as the Government, donor partners, UN agencies, NGOs/CSOs, the academia, and the general public.

Duties and Responsibilities

• Under the guidance and direct supervision of Monitoring and Reporting Specialist in NE Sub-Office, the M&E Analyst assist in ensuring solid monitoring and reporting mechanisms for the sub office and manage thematic and crosscutting M&E and reporting
• The M&E Analyst supports that objective monitoring and  evaluations are designed and managed to assess the  relevance to the needs of stabilization, crisis-response and recovery in the NE Region; effectiveness, efficiency, impact and sustainability of results; monitoring and evaluations carried out in a credible and systematic manner; evaluation lessons and recommendations are used for programme design, contribute to implementation of UNDAF/CPD priorities and results in the NE Region.

Summary of Key Functions

• Support for effective implementation of M&E policies and strategies
• Facilitation of the M&E and reporting process
• Facilitation of knowledge building and knowledge sharing on M&E and reporting

Support the implementation of M&E and reporting policies and strategies, focusing on achievement of the following results:

• Support for planning, preparation, budgeting, reporting and oversight of thematic, country programme/project M&E and reporting conducted in the NE region by Sub-Office in close collaboration with PMSU in CO.
• Provide inputs to the programme of work for the NE region, including identification of topics, and projects/programme to be monitored and evaluated.
• Support development M&E and reporting tools and processes, innovative approaches that meet the requirements of UNDP in complex conflict situations
• Support to ensure M&E and reporting n standards, quality assurance/control and capacity development in the Country Office.
• Assist in organization and coordination of monitoring or evaluation missions for development projects, sectoral and thematic evaluations and desk evaluations/studies on selected sectors/themes

Support effective management of M&E and reportting process in the NE Sub-Office the achievement of programme outputs and results, coordinates and drafts project/programme reports in NE Region and provides directions and inputs into communications results of the sub-office:

• Provide the technical advice at the design stage of programmes/projects setting up a M&E and reporting framework with defined indicators at the design stage to facilitate the M&E and reporting at the later stages.
• Provide feedback on M&E-related issues into policy/project/programme design, including comments on various documents.
• Collect information on the programme activities and undertake research on the relevant issues. Provide input for the programme work plan as well as position papers and policy notes.
• Develop and collect data on the project activities (e.g., 4Ws) and achievement indicators for UNDP Programmes/Projects in NE Region. Provide the data on the result indicators to the respective audience through the designated monitoring tools in an accurate and timely manner.
• Support preparation of regular progress and final reports on the Stabilization Facility and other UNDP progrmmes/projects in NE Region based on inputs provided by project personnel in a quality and result-oriented manner in liaison with Programme Management Support Unit (PMSU) in the CO.
• Provide inputs for production and editing of stories, editorials, audio-visual and other materials in support of UNDP sub-office and CO communications efforts.

Support  facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:

• Support identificaiton and analyses of monitoring and  evaluation findings, lessons learned and recommendations to be integrated into broader UNDP‘s knowledge management efforts.
• Contribute to the implementation of Evaluation Knowledge Management and Learning Strategy.
• Support collaboration and coordination with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues.
• Assist in organization and conduct of results-oriented monitoring and evaluation trainings in the Country Office.
• Support coordination with project counterparts on project activities, data collection, and reporting
• Participation in evaluation community remaining abreast of latest development and professional norms, standards, tools and methodologies;
• Support advocacy on UNDP’s achievements and experiences to wider audiences, in the targeted areas and states and beyond;

Impact of Results

• The key results have an impact on effective positioning of UNDP as a key actor, in UNDP’s programmes/projects in the NE of Nigeria, thus contributing to the stature and name of UNDP as UN’s global development network
• In particular, the key results have an impact on implementation of UNDP’s M&E strategies with a view to delivering on-ground UNDP’s programmes and projects in the NE Region, as well as reaching resource mobilization targets.

Competencies

Functional Competencies
Advocacy/Advancing A Policy-Oriented Agenda:

• Level 1.2: Preparing information for advocacy:
  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
  • Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of UNDP’s mandate and to support advocacy efforts

Results-Based Programme Development and Management:

• Level 1.2: Contributes into results through primary research and analysis:
  • Assesses project performance to identify success factors and incorporates best practices into project work
  • Researches linkages across programme activities to identify critical points of integration
  • Monitors specific stages of projects/programme implementation
  • Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships:

• Levle 1.2: Maintaining a network of contacts:
  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues

Innovation and Marketing New Approaches:

• Level 1.2: Enhancing processes or products:
  • Generates new ideas and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies/best practices/new approaches
  • Documents bottlenecks, problems and issues, and proposes effective solutions
  • Embraces new approaches

Resource Mobilization (Field Duty Stations):

• Level 1.2: Providing inputs to resource mobilization strategies:
  • Analyzes information/databases on potential and actual donors

Promoting Organizational Learning and Knowledge Sharing:

• Level 1.2: Basic research and analysis:
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise:

• Level 1.2: Fundamental knowledge of own discipline:
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Analyzes the requirements and synthesizes proposals
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Global Leadership and Advocacy for UNDP’s Goals
  • Level 1.2: Preparing information for global advocacy
  • Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation:

• Level 1.2: Establishing effective client relationships:
  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience
Education:

• Master’s Degree in International Development, Public Administration, Social Science or related field.

Experience:

• A minimum years of relevant experience at the national or international level in development programming, programme coordination or project implementation.
• Experience on monitoring and evaluation in conflict recovery or development area.
• Working experience working with UN/UNDP is highly desirable;
• Experience in post conflict environment is a strong advantage;
• Previous experience with a multilateral or international organization, notably with UNDP, is highly desirable. Experience in the usage of computers and office software packages, good knowledge and experience in handling of web-based management systems.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Local Security Assistant – Facilities Security Manager

Job ID: 25929
Location: Abuja, Nigeria
Practice Area – Job Family: Management – FACILITIES SECURITY
Grade: G6
Vacancy Type: FTA Local
Posting Type: Common System
Contract Duration: 1 Year with possibility for extension

Background

• Under the overall guidance of the Chief Security Advisor (CSA) and direct supervision of FSCO/FCT, UN Facility Security Manager assists in the implementation of security operations and all matters relating to the management of safety and security of UN staff and assets in UN Common Compound (UNCC) in Abuja.

Duties and Responsibilities
Summary of key functions:

• To manage the integrated physical security system at UNCC/Abuja;
• To develop and implement contingency plans at UNCC/Abuja;
• To tailor and facilitate vital security training/drills/exercises at UNCC/Abuja;
• To conduct an accurate and up-to-date risk assessment of organizational facility assets and implement mitigating measures in line with valid SRMs, policies, regulations, and procedures;
• To supervise and control the work of UN contracted private security service (UPSS) provider(s);
• To supervise the Fire Marshal deployed by the contracted Unarmed Private Security Service (UPSS) Company for the UN facility;

Responsibilities
Within delegated authority, the UN Facility Security Manager will be responsible for the following duties:

• Conduct risk assessment of the UN Facilities, identify vulnerabilities and assign priorities to address these vulnerabilities under the overall guidance of CSA;
• Plan, Design and Implement security measures in line with instructions from FSCO/FCT;
• Monitor the implementation of security policies and procedures and all matters pertaining to the safety and security of personnel, premises, and assets.
• Supervise, manage, and control the work of UN contracted UPSS in line with binding UNSMS Security PManual Procedures (SMP);
• Coordinate the deployment of QRF (Mobile Police Officers (MOPOL) provided by Host Government in line with FSCO/FCT guidelines;
• Plan and facilitate training for UN Contracted UPSS in line with binding UNSMS SMP;
• Liaise, coordinate and collaborate  with the local government security organizations regarding security arrangements on UN facilities.
• Supervises the Fire Marshall of the Unarmed Primate Security Services Company to accomplish the following:
• Preparation and implementation of policies, standards, regulations and procedures for fire and occupational safety as per UN standards;
• Conduct fire safety assessment and inspections on UN buildings/facilities and recommend appropriate fire safety measures;
• Respond to Fire Emergencies, rescue and damage control operations. Coordinate fire fighting and damage control assistance from Abuja (FCT) Fire Department;
• Develop Building Evacuation Plans and Procedures. Establish and maintain Floor Fire Warden System for all occupied buildings within the premises. Conduct fire drills on a regular basis and provide training and briefing on fire evacuation and safety procedures;
• Coordinate with Common Services (UN House Manager) on the design and testing of fire protection systems to ensure that they are in accordance with the fire and life safety codes;
• Investigate all fire incidents including damage to the facility.
• Prepare and issue daily orders and tasks for UPSS and QRF
• Facilitate the security screening of conference facilities at UNCC/Abuja prior to the events;
• Maintain records of lost and found items.
• Perform any other duties as deemed necessary by the Chief Security Advisor.

Competencies:

• Promoting Organizational Learning and Knowledge Sharing
• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise:

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Client Orientation:

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others.
• Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience
Education:

• Secondary school, military/police academy background or security training certification;
• A University Degree from a recognized tertiary institution.

Desirable Experience and Skills:

• Ten (10) years working experience preferably in the national security services: (military, police, corporate or INGO security context);
• Good driving skill and possession of a valid driving license;
• Advanced computers skills (MS Word, Excel, Access and PowerPoint);
• Experience in security management with the UN or international agencies.
• Proven experience in report writing;
• Experience with the training of staff in security awareness.
• Capacity in establishing a relationship with Host Government security apparatus;
• Experience in diplomatic security, protection, and intelligence considered an asset;
• Knowledge of HF and VHF radio operation;
• Ability to travel;
• Physically fit to undertake outdoor operational field activities and deployments.

Language:

• Fluency in English and local language of the duty station.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Consultant – Civil Engineering Support for Nigeria Window of the Stabilization Facility

Location: Maiduguri with extensive travel in Borno, Adamawa and Yobe
Type of Contract: Individual Contract
Post Level: National Consultant
Starting Date: 30-Sep-2019
Expected Duration of Assignment: 3 Months
Slot: 2 Openings

Background

• Millions of civilians continue to grapple with extreme adversity across north-east Nigeria and the rest of the Lake Chad region where a recent surge in violence has uprooted tens of thousands more people, exacerbating an already dire crisis situation. An intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. It is unlikely that security responses alone will be sufficient to address the complex factors that gave rise to the insurgency, and which continues to sustain it. There is increasing consensus that military efforts must be coupled with significant investments in complementary stabilisation activities to benefit the local population with both local and Lake Chad Basin (LCB) regional levels, if the security-humanitarian-development nexus around Lake Chad is to be effectively addressed.
• While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes.
• To this end, UNDP has launched Lake Chad Basin Regional Stabilization Facility, supporting four Lake Chad Basin countries (i.e., Nigeria, Niger, Cameroon, and Chad) as well as LCB regional institutions, such as the Lake Chad Basin Commission (LCBC).
• The Facility will act as a rapid-response package – delivering within 90 days of target area selection – that relevant authorities can sequence with military operations as necessary, to ensure immediate follow-up in specific locations and curtail the ability of armed opposition groups to re-infiltrate and exploit any security vacuum or community perceptions of non-responsive Government by extending an organised and effective civilian security umbrella, consolidating military progress with development ‘dividends’ for the local population.
• The National Window of the Regional Stabilization Facility for Nigeria aims to address the needs of immediate stabilization in the target areas in North-East Region of Nigeria with high degrees of insecurity, promoting the phased transition of insecure areas toward greater security, and the reduction of current volatility whereby previously secure areas have become more rather than less vulnerable.
• One of the programme focus of the Nigeria Window of the Stabilization Facility is community infrastructure to provide basic services to the target communities. To this end, the Civil Engineer Consultant works in close collaboration with the Engineer Team in North-East Sub-Office to ensuring successful implementation of construction or rehabilitation of community infrastructures primarily in Borno but also in Yobe and Adamawa.

Duties and Responsibilities
The specific responsibilities are:

• Finalize designs of the facilities of community infrastructure, such as school buildings, toilet and WASH facilities, boreholes, government/police buildings based on the government standard specifications, which are submitted by the respective authorities for civil works in Borno as well as Adamawa and Yobe States;
• Finalize the Bills of Quantities (BoQs) of community infrastructure based on the design submitted by the respective authorities and verify the BoQs before initiating the procurement process;
• Provide technical inputs to strengthen alignment and complementarity of UNDP’s support with government policies and plans.
• Support the assessment activities for infrastructure construction/rehabilitation activities in the targeted sites in three State;
• Support the implementation of infrastructure construction/rehabilitation activities, where required;
• Support monitoring progress of infrastructure construction/rehabilitation activities particularly from engineering point of view and promptly report any abnormality or risks to the respective UNDP project managers and project teams
• Check materials received at construction/renovation sites of community infrastructure against damages, missing parts and appropriate ratings; ensuring that the materials/equipment provided by the Contractor meets UNDP requirement and standards.
• Discuss site issues with the Contractor for construction/renovation of school buildings, toilet and WASH facilities, and boreholes and promptly report back to UNDP if a problem arises that requires UNDP input.
• Ensure that the Contractor maintain safety on the site and clean the site after the completion of the rehabilitation work.

Deliverables:

• Finalized BOQ and engineering design (if required) for infrastructure construction/rehabilitation project for school buildings, toilet and WASH facilities, and boreholes.
• Field visit/Monitoring reports on the above-mentioned infrastructure construction/rehabilitation projects.
• Monthly activity reports

Competencies:

• Strong interpersonal and communication skills;
• Ability to plan, organize, implement and report on work;
• Outstanding communication, project management and organizational skills;
• Ability to work under pressure and good team work skills.
• Demonstrates integrity and ethical standards;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Knowledge on government policies, regulations and standards on infrastructure projects is advantage

Required Skills and Experience
Education:

• University Degree in Civil Engineering or any other related field.
• Registration with the Council for the Regulation of Engineering in Nigeria (COREN) before 2018  is an asset.

Experience:

• Minimum 8 years of Professional experience in Civil Engineering for infrastructure projects.
• Experience in the North-East Region of Nigeria is an added advantage.
• Knowledge of government policies, regulations and standards on infrastructure projects is advantage.

Language:

• Fluency in English, both spoken and written.
• Knowledge of local language (e.g. Hausa, Kanuri) is an advantage.

The consultant is expected to travel to the project locations in Borno extensively as well as in Adamawa and Yobe. UNDP will cover the travel costs for these filed missions in accordance with UNDP rules and regulations.

Evaluation Criteria
The Technical Evaluation accounts for 70% (700 points) of the total marks:

• Education 30% (300 points)
• Experience 30% (300 points)
• Language 10% (100 points)

Only candidates who obtain a minimum of 70% (490 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation. Financial Evaluation shall account for 30% (300 points) of the total marks.

The following formula will be used to evaluate financial proposal:

• p = y (µ/z), where
• p = points for the financial proposal being evaluated
• y = maximum number of points for the financial proposal
• µ = price of the lowest priced proposal
• z = price of the proposal being evaluated

Contract Award:

• Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Institutional Arrangement:

• The consultant will work under the guidance and direct supervision of the senior engineer.
• The Consultant will be responsible for providing her/his own laptop.

Payment Modality:

• Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Programme Finance Associate

Job ID: 26010
Location: Maiduguri, Borno
Practice Area – Job Family: Crisis Prevention and Recovery – STABILIZATION
Grade: G7
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension

Background

• The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes.  In this context, the UNDP is strengthening its presence in the North East region by establishing a sub-office in Maiduguri.  The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme.  The Sub-Office (SO) for North East (NE) Region of Nigeria has been operational since 2017 and UNDP has established an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results
• Under the overall guidance and direct supervision of the Finance Analyst, the Programme Finance Associate ensures effective execution of financial services and processes in the Sub-Office and transparent utilization of financial resources. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
• The Programme Finance Associate plays in key role in ensuring sound financial management for the project activities in the NE Region. The Programme Finance Associate works in close collaboration with the Project Teams in the NE Sub-Office, Operations, Programme, Management Support and Business Development staff in the CO and UNDP HQ and the projects’ staff for resolving finance-related issues and exchange of information.

Duties and Responsibilities
Summary of key functions:

• Administration and implementation of programme/operations and financial management strategies
• Support to management of the Sub-office programme, administration of budgets and functioning of the optimal cost-recovery system.
• Accounting, finance and administrative support
• Facilitation of knowledge building and knowledge sharing

Ensures administration and implementation of programme/operations and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
• Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
• Preparation of cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.

Provides effective support to management of the Sub-office programmes/projects, administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status.
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
• Accuracy verification of Combined Delivery Reports.
• Provision of information for the audit of NIM/DIM projects, implementation of audit recommendations.
• Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications
• Tracking and reporting on mobilized resources.
• Preparation of reports.
• Assists in the preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.

Provides accounting and administrative support to the Sub-Office Service Center focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NIM/DIM projects; preparation of PO and non-PO vouchers for development projects.
• Approval of vendors in Atlas (if a senior member of the Finance team).
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed
• Tracking and reporting of mobilized resources by performing the following tasks if assigned to the Sub-Office Operation Manager.
  • Review signed cost-sharing contribution agreements and trust fund agreements.
  • Enter Agreement information into Contracts Module.
  • Attach copy of the signed agreement in Atlas
  • Create Billing Plan in Contracts Module.
  • Create Revenue Plan and establish Milestones in Contracts Module.
  • Bill a donor through Contracts Module.
  • Maintain contributions/receivables documentation
  • Apply cash receipt to the proper revenue source / fund or project
• Timely corrective actions on erroneous data in Atlas.  Preparation of financial reports as required.
• Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items

Ensures facilitation of knowledge building and knowledge sharing in the Sub-office focusing on achievement of the following results:

• Systematic gaining and sharing of knowledge and experience related to programme management.
• Organization of training for the office staff on programme/operations related issues.
• Synthesis of lessons learned and best practices in programme finance.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results:

• The key results have an impact on the overall Sub-office efficiency in programme financial resources management and success in implementation of programme/operations strategies.  Accurate analysis and presentation of financial information enhances UNDP position as a strong development partner.  The information provided facilitates decision making of the management.

Competencies
Functional Competencies:
Building Partnerships:

• Tracks and reports on mobilized resources

Promoting Organizational Learning and Knowledge Sharing:

• Researches best practices and poses new, more effective ways of doing things
• Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise:

• Understands the main processes and methods of work regarding to the position
• Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development:

• Documents ‘best practices’ in organizational change and development within and outside the UN system
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems:

• Uses information/databases/other management systems
• Makes recommendations related to work procedures and implementation of management systems

Client Orientation:

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Promoting Accountability and Results-Based Management:

• Maintains databases

Core Competencies:

• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience
Education:

• Secondary education with certification in Finance, Business or Public Administration desirable, but it is not a requirement.
• Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
• UNDP Accountancy & Finance Test required

Experience:

• 7 years of progressively responsible financial management experience is required, with knowledge of programme or project finance desirable.
• Previous experience with a multilateral or international organization, notably with UN/UNDP, is highly desirable
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
• Knowledge of IPSAS and/or IFRS required.

Language Requirements:

• Fluent in spoken and written English is required.
• The ability to communicate in Kanuri, Hausa, or any other local language spoken in the NE region is an asset.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Programme Associate

Job ID: 26012
Location: Maiduguri, Borno
Grade: G7
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension
Practice Area – Job Family: Crisis Prevention and Recovery – STABILIZATION
Slot: 2 Openings

Background

• The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes.
• In this context, the UNDP is strengthening its presence in the North East region by establishing a sub-office in Maiduguri.  The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme. The Sub-Office (SO) for North East Region of Nigeria has been operational since 2017 and UNDP has established an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results.
• Under the guidance and direct supervision of the Programme Specialist – Early Recovery, the Programme Associate plays the key roles in execution of services in the Sub-office, supports the design, planning and management of the projects in the NE Region by managing data and document records, providing logistics and secretariat support and facilitating administrative works for  implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
• The Programme Associate supports the project teams in the Sub-office. The Programme Associate works in close collaboration with the operations, programme and project teams in the Sub-Office and the UNDP CO staff for resolving complex programme-related issues and information delivery.

Duties and Responsibilities
Summary of Key Functions:

• Supports planning and implementation of programme activities in his/her assigned substantive and/or geographic programme outputs;
• Ensures efficient collection of data and inputs related to activity implementation, monitoring, communications and reporting thus contributing to the required standard of quality and within specified constraints of time and cost; and
• Administrative support to the Project Teams in NE Sub-Office,

Supports planning and implementation of programme activities in his/her assigned substantive and/or geographic programme outputs:

• Support the sub-office in its partnerships with relevant counterparts and target groups in specific locations in the three targeted states
• Supports planning, implementation and monitoring of NE programme components/projects
• Supports and facilitates the work of contracted parties and individuals for specific substantive or geographic outputs
• Implements UNDP rules and regulations as well as sub-office directions and procedures.
• Tracks and documents UNDP activities and results as per formats, milestones and other requirements for specific substantive or geographic outputs
• Monitors progress and collects data for reporting
• Facilitates and monitors completion of specific works and services as conducted by contractors
• Produces stories, audio-visual and other materials in support of UNDP sub-office and CO communications efforts.

Ensures efficient collection of data and inputs related to activity implementation, monitoring, communications and reporting thus contributing to the required standard of quality and within specified constraints of time and cost:

• Contributes to monitoring and data collection on UNDP’s work
• Suggests and facilitates potential partnerships for the benefit of UNDP
• Suggests areas for improvement in programmatic and operational areas.
• Takes minutes of the meetings
• Conducts orderly filing of documentation
• Ensures distributions and mailing of various documentation

Provides administrative support to the Project teams in Sub-office, focusing on achievement of the followingresults:

• Proper control of the supporting documents for payments, review of DIM projects’ financial Reports.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Facilitates travel, ticket-booking, DSA payments through ALTAS T&E.
• Provide administrative support for the project team, including arranging meeting/conference logistics and managing office stationery/equipment.

Impact of Results:

• The key results have an impact on the overall Sub-office efficiency in programme and success in implementation of programme strategies.  Accurate analysis and presentation of information enhances UNDP position as a strong development partner. The information provided facilitates decision making of the management

Required Skills and Experience
Education:

• Secondary Education with certification in Business or Public Administration, Accounting, Finance, Economics, Political or Social Sciences.

Experience:

• Minimum 7 years of progressively responsible administrative or programme experience is required at the national or international level.
• Previous experience with a multilateral or international organization, notably with UNDP, is highly desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages,
• Experience in handling of web-based management systems.

Competencies
Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda:

• Identifies relevant information for advocacy for a variety of audiences
• Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

Results-Based Programme Development and Management:

• Provides information for linkages across programme activities to help identify critical points of integration
• Provides information and documentation on specific stages of projects/programme implementation
• Participates in the formulation of project proposals

Building Strategic Partnerships:

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information
• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches:

• Documents and tracks innovative strategies/best practices/new approaches
• Tracks bottlenecks, problems and issues, and proposes solutions
• Responds positively to new approaches

Resource Mobilization (Field Duty Stations):

• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing:

• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise:

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Identifies new and better approaches to work processes and incorporates same in own work
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals:

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
• Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

Client Orientation:

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Language Requirements:

• Fluency in written and spoken English is required.
• The ability to communicate effectively in Kanuri, Hausa, or any other local language spoken in the NE region is an asset.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Deadline: 20th September, 2019 (Midnight New York, USA).