Helen Keller International (HKI) – Established in 1915, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged persons. We combat the cause and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition. Headquartered in New York City, HKI currently conducts programs in 22 countries in Africa (including Nigeria), Asia as well as in the United States.
We are recruiting to fill the position below:
Job Title: Monitoring and Evaluation Officer, NTDs
Location: Katsina
Reports To: HKI NTDs Coordinator
Overview
- Under the supervision of the NTDs Coordinator, the M&E officer is responsible for leading the overall M&E strategy and implementation of related activities within NTD project (Accelerating Sustainable Control and Elimination of NTDs-ASCEND)d and via partners, providing timely and relevant information to projects stakeholders.
- This entails close communication with all involved in M&E design and coordination: core project and partner M&E staff; representatives from primary stakeholder groups; and the project coordinator, external consultants and field staff when appropriate, plus members of external M&E-related missions.
Essential Functions
- Assist to implement the project logframe matrix, particularly in the areas of the objective hierarchy, indicators and monitoring mechanisms.
- Develop and review the overall framework for project M&E, for example, annual project planning & reviews, participatory impact assessments, process monitoring, operations monitoring and lessons-learned workshops.
- Guide the process for identifying and designing the key indicators for each component, to record and report physical progress using project dashboard
- Guide the process for identifying the key performance questions and parameters for monitoring project performance and comparing it to targets. Design the format for such performance reports.
- Design and when necessary, review the framework for the physical and process monitoring of project activities
- Review the quality of NTDs data in the project area, the methods of collecting it and the degree to which it will provide good baseline statistics for assessment, audit or impact evaluation.
- Review existing approaches and management information systems and agree on any required changes, support and resources.
- Collaborate with staff on qualitative monitoring to provide relevant information for evaluation of project activities through mid or end of term review, audit and impact surveys.
- Undertake regular visits to the field to support implementation of project activities and to identify where adaptations might be needed.
- In collaboration with the accountant, provide the state HKI NTD coordinator with relevant management information that she/he may require.
- Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications for future action. If necessary, create such discussion fora to fill any gaps.
- Organize and undertake training with stakeholders, including primary stakeholders, in M&E skills, including participatory aspects.
- Guide staff and implementing partners in preparing their progress reports. Together, analyze these reports in terms of problems and actions needed. Prepare consolidated progress reports for project management to submit to the relevant bodies, in accordance with approved reporting formats and timing.
- Prepare monitoring reports, analyse them for impact evaluation and identify the causes of potential bottlenecks in project implementation.
- Guide the regular sharing of the outputs of M&E findings with project staff, implementing partners and primary stakeholders.
- Make regular reports to the project team highlighting areas of concern and preparing the documentation for review and development of action plan at meetings.
- Supportive mentoring of data entry clerks and independent monitors during all MDAs
- Mentoring and supportive supervision of state M&E in data entry & drafting of NTD technical report, submission of final copy of annual reports and data to the FMoH
- Development and review of all project M&E tools which will guide and track projects performance including performance tracker, Dashboard and detailed implementation plan
- With support from partners and relevant stakeholders undertake research to guide attainment of set project targets
- Participate in project review meetings with the view to advise stakeholders on project performance by development of issues specific action plan
- Carry out additional tasks, as requested by the HKI state NTD Coordinator or any other senior officer(s).
Key Performance Indicators:
- Successful implementation of the ASCEND funded mass drug administration project t in Katsina state based on:
- Effective tracking and reporting of program indicators
- Development and review of M&E framework and tools for the projects
- Implementation of annual work plans
Skills/Qualifications
- A first Degree in Statistics, Mathematics, Public Health or Science related field.
- Minimum of 3 – 5 years working as an M&E in a development field.
- Ability to analyze data using EPIinfo, SPSS, SAS or similar statistical software
- Familiarity with android-based survey collection tools and working experience in NTDs development work will be an advantage.
Competencies Required:
- Demonstrates technical knowledge pertaining to job requirement
- Critical thinking and problem-solving skills;
- Able to work under pressure minimal supervision and able to meet up deadlines.
- Ability to use computer software such as Microsoft office, internet.
- Must possess good interpersonal skills and a good team player.
- Demonstrated excellent personal integrity and confidentially
- Experience in M&E system design;
- Experience in data processing using softwares and national reporting templates.
Job Title: NTD Program Officer
Locations: Adamawa, Borno and Katsina
Reports to: NTDs Coordinator
Overview
- Under the supervision of the NTDs Coordinator, the NTDs Program Officer assists with the formulation, execution, monitoring and evaluation of NTDs program in the State. He/she ensures consistency with the project set priorities and outcomes in the state.
Essential Functions
Program Planning:
- In collaboration with the state coordinator, facilitate the creation and implementation of a detailed annual work-plan, which identifies sequences of activities needed to successfully implement the project in the most cost-effective manner and ensure project objectives are met in line with national policies, HKI’s goals and those of the donor.
- In collaboration with key stakeholders, facilitate the development and roll out of detailed implementation plans (DIP) to scale up Mass drug Administration (MDA) in endemic LGAs with the view to eliminate and control NTDs
- Review the project schedule with HKI State Coordinator and all other staff that will be affected by the project activities; revise and regularly review the schedule as required.
Program Management:
- In collaboration with the other stakeholders, ensure HKI program partners execute the project according to their respective project plans;
- Document project activities and ensure that all project data is appropriately secured;
- Monitor the progress of the project implementation and make adjustments as necessary to ensure the project remains on track and is successfully implemented;
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project;
- In collaboration with the HKI finance officer and other project staff, ensure project funds are utilized and retired according to established accounting policies and procedures.
Program Monitoring & Evaluation:
- In collaboration with M&E officer, assist with the implementation and development of Monitoring and Evaluation tools according to HKI, FMOH and donor standards;
- Ensure that the project deliverables are on time, within budget and at the required level of international standards as set by FMOH, HKI and donor.
- Internally and when requested, support external evaluations on the outcomes of the project as established during the planning phase of the project and as required.
- Disseminate findings from assessment/evaluations to support organizational learning and contribute to policy processing or development;
Advocacy and Strategic Alliances:
- Build and maintain working relationships with both government and key project stakeholders at all levels in order to strengthen opportunities for advocacy and higher visibility;
- Represent HKI towards local partners and at other appropriate fora;
Key Performance Indicators:
- Successful implementation of the projects based on:
- Effective tracking and reporting of program indicators
- Implementation of annual work plans in collaboration with other project staff and government stakeholders
Required Minimum Education:
- Graduate degree in Public Health, Public Administration, Management or related discipline or equivalent experience.
- Postgraduate degree in related field preferred
Required Minimum Experience:
- At least 3 years’ working experience in managing a community eye health or neglected tropical diseases (NTDs) program.
- Willingness to travel within the state and other parts of the country as needed
- Basic technical knowledge of PCT/IDM NTDs and Trachoma SAFE Strategy is preferable;
Knowledge and Skills:
- Strong interpersonal and organizational skills
- Computer skills: Windows applications for word processing and spreadsheet software
- Extraordinary verbal and written communication skills to manage project communications and disseminate project information are required
Competencies:
- Demonstrates technical knowledge pertaining to the job requirements
- Critical thinking and problem-solving skills;
- Able to work under pressure with minimal supervision and able to meet deadlines.
- Demonstrated excellent personal integrity and confidentially
Job Title: Monitoring and Evaluation Intern
Locations: Adamawa & Borno
Reports To: M&E Officer
Slots: 6 – Adamawa (3) and Borno (3)
Overview
- The key expectations of the M&E Intern’s position is to support the M&E Officer in ensuring that HKI’s M&E system within the state is well positioned to provide continuous technical guidance, capacity building, M&E systems strengthening to HKI supported activities.
Essential Functions
- Supporting the M&E Officer on data entry and management.
- Support the Validation of data in all reporting templates
- The M&E intern will support the unit in ensuring high data quality to meet our funder’s data demands and other national and international expectations.
- Support in conducting supportive supervision and other field processes that enhances project implementation and data collection
- Support in Ensuring that every means of verification as evidence of implementation are collected.
- Support all documentation for the project.
- Support Project in exploring the opportunities to improve data collection process using IT tools
- Any other duties assigned by the supervisors
Competencies Required
- Ability to work independently and take initiative.
- Ability to learn complex program procedures.
- Good attitude and team attributes.
- Verbal and written language skills in English required.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Strong office, data analytical and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
- Demonstrated ability in computer skills for word processing, spreadsheets, and presentations and ability to learn new software packages.
Job Title: Monitoring and Evaluation Officer
Locations: Adamawa and Borno
Reports To: NTDs program officer
Job Description
- Under the supervision of the NTDs Program officer, the M&E officer is responsible for leading the overall M&E strategy and implementation of related activities within ASCEND roject in both Adamawa and Borno States in collaboration with other state partners, providing timely and relevant information to projects stakeholders
- This entails close communication with all involved in M&E design and coordination: core project and partner M&E staff; representatives from primary stakeholder groups; and the program officer, external consultants and field staff when appropriate, plus members of external M&E-related missions.
Essential Functions
- Assist to implement the project logframe matrix, particularly in the areas of the objective hierarchy, indicators and monitoring mechanisms.
- Develop and review the overall framework for project M&E, for example, annual project reviews, participatory impact assessments, process monitoring, operations monitoring and lessons-learned workshops.
- Guide the process for identifying and designing the key indicators for each component, to record and report physical progress using project dashboard
- Guide the process for identifying the key performance questions and parameters for monitoring project performance and comparing it to targets. Design the format for such performance reports.
- Design and when necessary, review the framework for the physical and process monitoring of project activities
- Review the quality of NTDs data in the project area, the methods of collecting it and the degree to which it will provide good baseline statistics for assessment, audit or impact evaluation.
- Review existing approaches and management information systems and agree on any required changes, support and resources.
- Collaborate with staff on qualitative monitoring to provide relevant information for evaluation of project activities through periodic review (Monthly, quarterly, Mid or end of term review), audit and impact surveys.
- Undertake regular visits to the field to support implementation of project activities and to identify where adaptations might be needed.
- In collaboration with the accountant, provide the sHKI program officer with relevant management information that she/he may require.
- Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications for future action. If necessary, create such discussion fora to fill any gaps.
- Organize and undertake training with stakeholders, including primary stakeholders, in M&E skills, including participatory aspects.
- Guide staff and implementing partners in preparing their progress reports. Together, analyze these reports in terms of problems and actions needed. Prepare consolidated progress reports for project management to submit to the relevant bodies, in accordance with approved reporting formats and timing.
- Prepare monitoring reports, analyse them for impact evaluation or audit and identify the causes of potential bottlenecks in project implementation.
- Guide the regular sharing of the outputs of M&E findings with project staff, implementing partners and primary stakeholders.
- Make regular reports to the project team highlighting areas of concern and preparing the documentation for review and development of action plan at meetings.
- Supportive mentoring of data entry clerks and independent monitors during all MDAs and TT surgery.
- Mentoring and supportive supervision of state M&E staff in data entry & drafting of NTD technical report, submission of final copy of annual reports and data to the FMoH
- Review and analysis of TT surgery data (surgical statistics, & surgical outcome monitoring)
- Development and review of all project M&E tools which will guide and track projects performance including performance tracker, Dashboard and detailed implementation plan
- With support from partners and relevant stakeholders undertake research to guide attainment of set project targets (trainings, case finding, TT management etc)
- Participate in project review meetings with the view to advise stakeholders on project performance by development of issues specific action plan
- Carry out additional tasks, as requested by the HKI state NTD Coordinator or any other senior officer(s).
Key Performance Indicators:
- Successful implementation of the ASCEND funded Mass drugs administration (MDA) and Trachomatous Trichiasis Surgery Project in Adamawa state based on:
- Effective tracking and reporting of program indicators
- Development and review of M&E framework and tools for the projects
- Implementation of annual work plans.
Competencies Required
- Demonstrates technical knowledge pertaining to job requirement
- Critical thinking and problem-solving skills;
- Able to work under pressure minimal supervision and able to meet up deadlines.
- Ability to use computer software such as Microsoft office, internet.
- Must possess good interpersonal skills and a good team player.
- Demonstrated excellent personal integrity and confidentially
- Experience in M&E system design;
- Experience in data processing using softwares and national reporting templates Skills/Qualifications
- A First Degree in Statistics, Mathematics or Public Health or Science related filed.
- Minimum of 3 – 5 years working as an M&E in a development field.
- Ability to analyze data using EPIinfo, SPSS, SAS or similar statistical software.
Job Title: Driver
Locations: Adamawa (1), Borno (1)
Reports To: Finance and Admin Officer/Finance and Admin Associate
Slots: 2 Openings
Overview
- Under the guidance and supervision of the Finance and Admin Officer/Associate, the Driver provides reliable and safe driving services ensuring high accuracy of work.
- The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
Duties and Responsibilities
Ensures provision of reliable and secure driving services by:
- Drive project staff to activities and meeting within and outside of Adamawa/Borno states.
- Maintain accurate and up to date records relating to vehicle use.
- Ensure all aspects of vehicle policy are being followed and enforced during your assignments.
- Inspect vehicle prior to travel to assure all fluids, tires, wipers, belts etc are in good working order.
- Signal any sign of need for maintenance or other problem with the vehicle to the Finance and Admin Officer/Associate.
- Keep vehicle Logbook updated and accurate.
- Assure the security of the vehicle when outside of the office.
- Assure the safety of all passengers.
- Ensures proper day-to- day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, checking of tires, brakes, car washing, etc.
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts
- Ensures that all immediate actions required by rules and regulations are taken in case of in accidents.
- All necessary reports are completed in connection with any accident and the driver must report this situation to the supervisor immediately.
Requirements
Qualification:
- Secondary Education; valid Driver’s license
Experience:
- 3-5 years’ work experience as a driver; preferably in a development organization, safe driving record, knowledge of driving rules and regulations and skills in minor vehicle repair.
- Experience as a qualified mechanics desired but not required
Language Requirement:
- Fluency in any of the local languages is necessary.
Job Title: Finance and Admin Officer
Locations: Adamawa and Katsina
Slots: 2 – 1 Per State
Reports To: NTDs Coordinator
Job Description
- The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and work on designing and implementing financial reports
- The FAO ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems
- He/ she also manages the budget for the state field office/project, develops and implements HKI financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.
Essential Functions
- The Finance and Admin Officer will oversee the operations and finances of the state office.
- Review activity requests and prepare bank vouchers for payments
- Track cash flow and compile retirement receipts and review
- Enter payments and retirements into financial accounting software on daily basis using Quick-Book
- Reconcile all bank account monthly against bank statement and submit to FM for review
- Manages petty cash reconciliation
- Preparation and management of office running budget
- Check matching expenses for compliance with donor regulations.
- Monitor donor budget and prepare all necessary donor reports and submit to Head of Finance and Operations for review and approval.
- Assist with month end reporting package
- Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s).
- Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
- Assist technical staff to develop and manage monthly and quarterly activity budgets.
- Implement financial and internal control policies and procedures
- Process supplier invoices
- Ensure transactions are properly recorded and entered into HKI Quick books
- Maintain financial files and records
- Maintain the assets register
- Submit staff time sheets for payroll processing.
Skills/Qualifications
- University Degree in Business Management or Accounting. Postgraduate Degree in related field and possession of professional qualification such as ACA or ACCA preferred.
- Strong numeric skills and attention to detail and quality
- Minimum of 4 years management experience
- Experience with USAID/DFID funded project
- Proficiency in Microsoft Office Programs, especially Excel spreadsheets
- Ability to use accounting software (i.e. QuickBooks)
- Demonstrate good judgment and sound financial “common sense”
- Ability to create and monitor budgets
- Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
- Advanced written and verbal proficiency in English including business terminology.
- Excellent communication, interpersonal and organizational skills
- Ability to work in a team-oriented environment while maintaining an individual workload
- Logical and flexible approach to solving problems, especially when working under pressure
- Monitoring/assessing performance to make improvements or take corrective action
- A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the HKI’s values
- Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.
- Monitoring/assessing performance to make improvements or take corrective action
- Good communication and interpersonal skills
- Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage;
- Commitment to accuracy and attention to detail
- Excellent interpersonal skills and ability to relate to people at all levels internally and externally
- Ability to plan, balance and cope with competing priorities
- Good written and verbal communication skills
- Good standard of IT including experience of using MS Office
- Ability to manage teams, initiate and organize work
- Ability to establish priorities in a time-sensitive environment and meet deadlines.
Job Title: Finance and Admin Associate
Location: Borno
Reports To: Project Coordinator
Overview
- The Finance and Admin Associate’s (FAA) job is to ensure smooth and accurate flow of financial and operational information and work on designing and implementing financial reports.
- The FAA ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems.
- He/ she also manages the budget for the state field office/project, develops and implements HKI financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.
Essential Functions
- The Finance and Admin Associate will oversee the operations and finances of the state office.
- Review activity requests and prepare bank vouchers for payments
- Track cash flow and compile retirement receipts and review
- Enter payments and retirements into financial accounting software on daily basis using Quick-Book
- Reconcile all bank account monthly against bank statement and submit to FM for review
- Manages petty cash reconciliation
- Preparation and management of office running budget
- Check matching expenses for compliance with donor regulations.
- Monitor donor budget, prepare all necessary donor reports, and submit to Head of Finance and Operations for review and approval.
- Assist with month end reporting package
- Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s).
- Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
- Assist technical staff to develop and manage monthly and quarterly activity budgets.
- Implement financial and internal control policies and procedures
- Process supplier invoices
- Ensure transactions are properly recorded and entered into HKI Quick books
- Maintain financial files and records
- Maintain the assets register
- Submit staff time sheets for payroll processing
Skills/Qualifications
- University Degree in Business Management or Accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA preferred.
- Strong numeric skills and attention to detail and quality
- Minimum 2-4 years’ management experience
- Experience with USAID/DFID funded project
- Proficiency in Microsoft Office Programs, especially Excel spreadsheets
- Ability to use accounting software (i.e. QuickBooks)
- Demonstrate good judgment and sound financial “common sense”
- Ability to create and monitor budgets
- Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
- Advanced written and verbal proficiency in English including business terminology.
- Excellent communication, interpersonal and organizational skills
- Ability to work in a team-oriented environment while maintaining an individual workload
- Logical and flexible approach to solving problems, especially when working under pressure
- Monitoring/assessing performance to make improvements or take corrective action
- A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the HKI’s values
- Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.
- Monitoring/assessing performance to make improvements or take corrective action
- Good communication and interpersonal skills
- Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage;
- Commitment to accuracy and attention to detail
- Excellent interpersonal skills and ability to relate to people at all levels internally and externally
- Ability to plan, balance and cope with competing priorities
- Good written and verbal communication skills
- Good standard of IT including experience of using MS Office
- Ability to manage teams, initiate and organize work
- Ability to establish priorities in a time-sensitive environment and meet deadlines
Deadline: 5pm; 18th September, 2019.
How to Apply
Interested and qualified candidates should send their comprehensive Resume with a Cover Letter as ONE MS Word document to: nigeria.recruitment@hki.org using the position title and location as the subject of the email.
Note:
- Please note that applications will not be accepted after the closing date and time stated above.
- There are no relocation allowances available for this position.
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