CARE International is a global leader within a worldwide movement dedicated to saving lives and ending poverty. We work in over 94 countries around the world to provide over 1000 poverty-fighting development and humanitarian aid projects.
We are recruiting to fill the position below:
Job Title: Finance Officer
Location: Gashua, Yobe State with regular visits to Sub Offices
Position Reports to: Finance and Compliance Manager
Job Summary
- The Finace Officer position is based in the Gashua office and is responsible for multi task responsibility including acting as the focal person for all financial issues related to the sub offices, cash and treasury management, and Analysis of expenses.
- The position supports all banking activities for the country office.
- He / She is to ensure that CARE Nigeria financial policies, regulations and procedures are followed in all financial transactions and the review of travel advances (TERs), Payment Requests etc.
Responsibilities and Tasks
Job Responsibility #1 – Review all entries:
- Control the accounting documents received by the accounting department: check that the codifications and documentation are made in accordance with the CARE Nigeria procedures and chart of accounts
- Proceed the request of the registration of the accounting documents (payment request, petty cash and the liquidation of advances) in the appropriate module of People Soft
- Pull the voucher (Make sure that all payment packages are complete and correct) and bring it to the Finance &Compliance Manager for review.
- Process payment requests within 72 hours of filing with the Accounting Department.
- Controlling advance payments and the Travel Expenses Report (TER) submitted to Accounting.
- Perform a systematic check of outstanding advances before recording the recording of a project advance request.
- Monitor monthly the status of unliquidated advances;
- Actively participate in the work of the monthly and annual closing (Soft & hard close) in accordance with the action plan established annually
- Respond to SSC requests within 48 hours.
- Generally, respect and enforce CARE-Nigeria’s financial and accounting policies and procedures.
% of Time – 35%:
Job Responsibility #2 – Accompaniment and financial monitoring of partners:
- Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
- Validate and record in PS the accounting documents of the project implementation partners
- Direct project staff and appropriate partners on the donor’s procedures (if applicable)
- Process and follow up on partner calls
- Prepare financial reports of the project within the deadlines and formats required by the donors
- Monitor monthly the status of the partner’s unliquidated advances; Actively participate in project / program or staff planning meetings
- Accompanied the program / project in the field visits or project activities.
- Establish a work plan (monitoring and support) of the financial activities of all project partners
- Review monthly with the Project Manager and Finance Manager on the financial status of the project / program and that of each partner
- Participate in the various evaluations of the partnership within the framework of the partnership
- Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
- Perform other duties as requested by the supervisor and the program / project manager.
% of Time – 20%:
Job Responsibility #3 – Archiving, Auditing:
- Check that the accounting documents and the supports have the required signatures, before filing
- Classify the day-to-day accounting documents in the timetables provided for this purpose
- Ensure proper archiving of accounting documents
- Regulate access to archived records
- Assist in the monitoring and liquidation of various advances (projects, CARE staff, suppliers)
- Assist in the liquidation of items in bank reconciliation (unpaid vouchers)
- Analyze problems arising in the accounting process, and make suggestions for improvement to the supervisor
- Carry out monthly and unannounced petty cash checks
- Actively participate in the preparation and conduct of accounting audits
- Ensure implementation of audit recommendations
- Provide interns in the absence of any staff he can act the position.
% of Time – 15%:
Job Responsibility #4 – Ensure timely preparation of month end and other reports:
- Support in the month end closing process.
- Prepare ex-staff quit claims.
- Review all documents before payment.
- Prepare and update staff pensions fund monthly and ensure payment made promptly.
- Support the Finance Controller in responding to audit queries.
% of Time – 15%
Job Responsibility #5 – Participate in the internal control and review of the Country office books and accounts:
- Prepare monthly sub ledgers for balance sheet account and prepare appropriate correction
- Review Travel Expense Reports (TERs) of staff
- Review requisitions where appropriate
- Reconcile and regularize the transit account
- Prepare monthly income tax, withholding tax and pensions contributions of staff for payment to the appropriate pensions funds
- Reconcile Tax and pensions accounts and initiate the necessary adjustment.
- Monitor official receipt booklets
- Prepare the provision for severance benefits and other benefits payments (including international staff payments)
- Ensure periodic control and documentation of the petty cash
- Assist Logistics Officer to reconcile the country office Inventories with the asset account
- Assist in the preparation of Country Office budgets
% of Time – 10%
Job Responsibility #6 – Perform other duties as assigned:
Problem Solving (Thinking Environment)
% of Time: 5%:
There are three levels of problem-solving:
- What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis;
- What has to be done is known, but how to do it is not defined. The incumbent must use interpolative skills to pick and choose the right strategy to address a given problem; and
- Why things are done is known, but what has to be done and how to do it are not defined. Situations are variable and the incumbent’s response will involve analysis, problem definition, development of alternatives, and making recommendations. He or she will face and address problems that are typically non-recurring.
- What has to be done is known, but how to do it is not defined. The incumbent must use interpolative skills to pick and choose the right strategy to address a given problem
Qualifications (Know How)
Education/Training:
Required:
- University degree in Accounting or Finance Management OR a combination of education and work experience.
Desired:
- 1st Degree in a related field.
Experience
Required:
- 3 – 4 years progressively responsible experience in procurement and administrative work. A good experience in supervision is required.
Desired:
- Previous experience working with an INGO or a Development organization.
Technical Skills:
Required:
- 2-3 years progressively responsible experience in accounting, financial management of INGO and/or directly related area
- Fluency in English.
Desired:
- 3 years progressively responsible experience in Accounting, financial management of INGO and/or directly related area
- Experience in a development and/or humanitarian organization.
- Excellent Analytical skill
- Good written and oral communication skills
- Ability to exercise independent judgment and work without direction;
- Ability to multitask and work within deadlines
- Proficient in use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software)
- Good knowledge of Accounting practice, policies and procedures
- Working knowledge of Hausa is required.
Competencies:
- Strong level of autonomy to provide independent follow through on processing issues and concerns
- Excellent planning, organizational and time management skills
- Integrity
- Detail oriented
- Strong team player
- Strong problem solving, analytical, operational, and coordinating abilities
- Good interpersonal, oral and written communication and presentation skills
- Strong customer service focus and ability to work well with people from various backgrounds and cultures at all levels in organization.
- Responsibility: Is the incumbent the PRIME (takes full and total responsibility); ‘Contributory’ (provides support and contributes to the overall success); or ANCILLARY (provides support but contributes indirectly to the overall success.
Contacts/Key Relationships:
- Internal: HR & Admin Manager, Administrative staff, Finance Staff, Sub-office Team, Project and Program Managers, SMT.
- External: Vendors and service providers, Customs and tax services and authorities, CARE USA and CARE Member Partners relevant units and staff, Regional relevant staff (Deputy Regional Director/ Program, Support, etc.).
Working Conditions:
- 60% Gashua, Yobe office; 40% travel to other sub-offices and Main office.
Job Title: Assistant Project Manager, VSLA
Location: Gashua, Yobe State with regular visits to Sub Offices
Position Type: Regular/Full term
Job Description
- Make field visits to CSOs and Federations already in place to collect information on the process taken
- External representation (fund raising, marketing, reports to country office and donors)
- Preparation of proposals for funding
- Preparation of strategic and operational plans
- Supervision of operations director and/or field supervisors (depending on programme scale)
- Supervision of M&E and Admin
- Track and evaluate the implementation of the strategy
- Reporting, capitalization, documentation of the process
- Assess the level of implementation of the various action plans of the groups: who, what, how, what resources, how much, how they mobilized
- Provide advisory support at both the groups and CSO level to take into account strategic themes related to the transformation of harmful gender-specific norms
Qualifications
- Degree or Diploma in Management
- Excellent track-record in project management or high level supervision in I/NGO.
- Proven leadership skills
- Proven capacity to organize complex operations
- Proven strategic planning skills
- Proven operational planning skills
- Proven staff supervision skills
- Excellent diplomatic skills
Experience:
- 3-5 years previous senior programme management experience
- Familiarity with principles and practice of savings led microfinance and with a strong awareness of the challenges faced by traditional methodologies
- Community development background
- Familiarity with basic Gender Concepts, CARE’s Women Empowerment Framework and Gender Transformative Approaches
- Experienced trainer
- Strong data analysis background
- Strong experience of supervising senior and junior staff
- Strong planning skills
Job Title: Village Savings & Loan Association (VSLA) Field Officer
Location: Gashua, Yobe State with regular visits to Sub Offices
Position Reports to: Assistant Programme Manager
Job Descriptions
- Monitoring and supervision of community base trainers (CBT)
- Reporting to Assistant Programme Manager
- Assistance in the preparation of annual plans
- MIS Field CSO/CBO Performance analysis
- Management/supervision of MIS information flows to Field agent
- Mobilization and awareness raising with local leadership
- Mobilization of community groups
- Training Associations in the implementation of VS&L
- Village Saving &LA data gathering and Association monitoring
- Preparation of periodic operational plans
- Preparation of progress reports
- Provide Gender Related and Skill Building Training to VSL
Qualification
- B.Sc or HND in any related field
- Minimum of high-school (secondary) education
Required:
- Native speaker of local language (Hausa, Kanuri, Shua Arab)
- Well-known and respected Good organizational skills
- Team-building and motivational skills
- Analytical and presentational skills
- Living in community and speaking local language
- Respected by local people and leaders and known to be conscientious
- Reputation for integrity
- Organizational skills with an eye for detail
- Good diplomatic skills
- Proven Facilitation Skills
Experience:
- At least 2years experience in community development
- Exposure to Gender Training Covering Basics
- Some knowledge of basic Gender Concepts, CARE’s Women Empowerment Framework and Gender Transformative Approaches
- Experienced facilitator/trainer
- Detailed and well oriented planner
Job Title: Monitoring Evaluation Accountability & Learning (MEAL) Officer
Location: Gashua, Yobe State with regular visits to Sub Offices
Job Summary
- Responsible for VSLA Project, the Monitoring Evaluation Accountability and Learning (MEAL) Officer will design implement cost effective, innovative robust MEAL system. The MEAL officer will continually review the practicality and effectiveness and suggest modifications as necessary of the MEAL system.
Responsibilities and Tasks
Job Responsibility #1: Supervision and Management of Direct Report:
- Assist the Program Manager to manage, train and develop the Monitoring and Evaluation team
- Identify direct reports capacity development needs and in consultation with the VSLA Managers
- Guide direct reports prepare performance plans and appraise them in consultation with the Sector Manager and HR staff.
- Support HR in staff recruitment
% of Time -15%:
Job Responsibility #2 – Develop an appropriate MEAL system in line with the VSLA objectives:
- Continually examine specific project output components to be monitored and evaluated.
- Develop monitoring, accountability and reporting tools for the respective projects’ and programs’ outputs, suggest modifications and develop new and appropriate tools as necessary.
- Provide routine guidance on field testing and use of new innovative monitoring tools as they are developed and refine them for VSLA use.
% of Time – 20%
Job Responsibility #3 – Facilitate the implementation of VSLA project and MEAL system and ensure accuracy of data and information collected:
- Take the lead in training all VSLA team in the understanding and use of all monitoring and reporting tools.
- Review field reports to ensure that they respond to the projects objectives and comply with sector indicators.
% of Time – 15%:
Job Responsibility #4 – Ensure VSLA data and information collected are analyzed and made accessible to the management in a form usable for decision-making:
- Establish a filing system for various program activities to ensure easy retrieval of information as and when needed.
- Develop an appropriate project data base of the sector to facilitate processing of required information.
- Continually analyze the VSLA project field data to verify status as and when necessary, and produce daily, weekly, monthly/quarterly data computation and analysis reports for use by project/project management.
- Verify the validity of field data by making routine field visits to check adherence to agreed data collection methods and authenticity of collected information.
- Documentations of lessons learnt, good practices and support in writing refereed papers for publication
% of Time – 25%:
Job Responsibility #5 – Supervision, Liaison and collaboration with other projects, and agencies (e.g. UN, INGOs, State and Local Government Area (LGA):
- Supervise, review and coordinate contracted consultants and any other persons assigned to MEAL officer
- Facilitate collaboration on MEAL with other agencies in the region to ensure uniformity in tracking of the program indicators.
- Promote good PR and enhance CARE’s positive image during presentations
- Perform any other monitoring and evaluation duties as may be assigned by the supervisor from time to time.
% of Time – 20%
Job Responsibility #6:
- Perform any other tasks assigned by Senior Managers or her/his designate
% of Time: 5%:
- Problem Solving (Thinking Environment)
There are three levels of problem-solving:
- What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis;
- What has to be done is known, but how to do it is not defined. The incumbent must use interpolative skills to pick and choose the right strategy to address a given problem; and
- Why things are done is known, but what has to be done and how to do it are not defined.
Situations are variable and the incumbent’s response will involve analysis, problem definition, development of alternatives, and making recommendations. She will face and address problems that are typically non-recurring.
Qualifications (Know How)
Education/Training:
Required:
- Minimum 1st degree in Statistics, Biostatistics, Agricultural Economics, Social Sciences, Engineering, Database Management
- Minimum of 3 years’ experience in M&E
- Competent in use and application of SPSS
- Excellent experience on conducting quantitative and qualitative research, studies, assessment from start to end including dissemination of findings to a wide range of diverse audience.
Desired:
- Master’s Degree in a related field.
Experience:
Required:
- Minimum of 3 years’ experience on MEAL in the field of development
- Masters in social science, disaster management, development studies or relevant discipline
- Good understanding of the country’s humanitarian context, empowering and advocacy issues in Nigeria
- Strong analytical skills and understanding of MEAL Framework, tools and indicator setting
- Evidence-based monitoring and evaluation frameworks and programs, with emphasis on participatory and partnership-based MEAL approaches
- Strong knowledge of IT applications and development – especially spreadsheets and database management
- Fluency in both written and spoken English and good report-writing skills
Desired:
- Previous experience working with an INGO or a Development organization.
Technical Skills:
Required:
- Fluency in English and Hausa.
Desired:
- Familiarity with project cycle management, monitoring and evaluation
- Organized and able to manage own time under guidance and direction from line-manager
- Commitment to CARE’s overall aims and beliefs, including strong commitment to gender, diversity issues, equal opportunities and capacity building
- Strong interpersonal and self-awareness skills
- Ability and willingness to undertake extensive travel in the country
- Well-developed conceptual, critical, analytical thinking and planning skills
- Ability to take Initiative, drive to achieve results, ability to develop effective organizations Understanding and experience of gender equity issues and their relevance to humanitarian response work
- Ability to work effectively with others, adaptive and flexible.
Competencies:
- Strong level of autonomy to provide independent follow through on processing issues and concerns
- Excellent planning, organizational and time management skills
- Integrity
- Detail oriented
- Strong team player
- Strong problem solving, analytical, operational, and coordinating abilities
- Good interpersonal, oral and written communication and presentation skills
- Strong customer service focus and ability to work well with people from various backgrounds and cultures at all levels in organization.
- Accountable for the quality, accuracy and reliability of the Administrative system and respect of procedures.
- Accountable for the quality, accuracy and reliability of the accounting books.
Contacts/Key Relationships:
- Internal: HR &, Administrative staff, Finance Staff, Sub-office Team, Project and Program team and Sector Managers, SMT.
- External: Vendors and service providers, Program participants, Donor and Partners
Working Conditions:
- 40% Gashua, Yobe office; 60% travel to other sub-offices and Main office.
Deadline: 10th October, 2019.
How to to Apply
Interested and qualified candidates should send their Applications and detailed CV as a single document to: ngahr@care.org using the “Job title” as subject of the email.
Note
- Indicate clearly in the subject line of the email the position you are applying for and the location (in Caps)
- Save your Application and CV with your name before attaching it
- CARE International in Nigeria, is an equal opportunity employer and does not discriminate on the basis of national origin, religion, and race. Qualified women especially are encouraged to apply.
- Only shortlisted applicants will be contacted.
- Conditions – By submitting your Application for this position you agreed to CARE’s ZERO Tolerance to: Fraud, Sexual Harassment, Exploitation, Abuse and Child Abuse
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