Job Opportunities at Norwegian Church Aid (NCA), 1st November, 2019

Norwegian Church Aid (NCA), as a global humanitarian actor, provides life-saving assistance and protection to communities and people affected by crisis. NCA’s expertise within the humanitarian field is access to safe drinking water and a safe sanitary and hygienic environment, and the promotion of improved hygiene practices. NCA is a member of the Action by Churches Together (ACT) Alliance, one of the world’s largest humanitarian alliances. NCA is primarily partner based.

We are recruiting to fill the position below:

Job Title: Logistics Coordinator

Location: Borno
Department / Sector: Operations
Number of positions: 1
Job location: MMC
Reporting to: Finance, Admin and HR Manager
Start date: January 2, 2020

Job Purpose

• The Logistics Coordinator is the team leader of the NCA’s Logistics Team
• As team leader, the position holder will perform management of all logistics functions with respect to procurement, warehousing, fleet management assets management, IT section and contract management, and advise the Admin Manager of key logistics needs for the mission

Responsibilities

• To take the lead responsibility for the international & local procurement and tender procedures for supplies used in the programme. This will include contracting, warehousing, transport, vehicle fleet management and asset management within a framework agreed under the Nigerian Program office
• To implement and develop the present requisitioning, purchasing, clearance, transport, warehousing systems, including storage and stock control systems and the issuing of supplies.
• To be responsible for the requisitioning of assets according to the agreed programme budget lines, maintaining and developing a proper asset control and tracking system.
• To maintain accurate records and submit reports as appropriate for procurement, supply chain, fleet and asset management.
• To liaise with the management over the recruitment of other logistics staff and to supervise them accordingly, ensuring that they have the necessary induction, training and support as required.
• Supervise and support the logistics staff and ensuring proper usage of implemented logistics procedures, rules and regulations. Ensure the logistics staff are able to deliver work of quality by providing coaching, training, and guidelines.
• To assess the logistical capacity of NCA Nigeria on a continuous basis and to make recommendations to ensure this is maintained at adequate levels for the needs of the operation.
• To develop, supervise and monitor the vehicle and transport fleet management routines in cooperation with the Administration officer.
• To manage the supply chain on all items by ensuring that the Operation is well-prepared to manage incoming supplies.
• To follow up on any IT issues and requirements as NCA grows.
• To provide assessment and reports of the job performance evaluations of logistics personnel (PDR).

Requirements

• Four years’ experience in logistics within the field of humanitarian relief programmes
• Proven record of management of a logistics team.
• University degree in Procurement, Supply Chain or other relevant subject.
• Management of budgets and ability to prepare timely, complete and accurate reports.
• Experience of conducting training workshops in all areas of logistics for staff.
• Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring
• Personnel management and leadership skills
• Strong organizational and problem-solving skills
• Ability to train others in relevant skills
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities
• Fluent written and spoken English
• Flexibility in the workplace Successfully manage a team through active monitoring, coaching and continuous support;
• Proactively seek solutions in a challenging context;
• Maintain high standards and quality of work;
• Work under pressure and with a tight deadline.

Personal attributes:

• Personnel management and leadership skills
• Strong organizational and problem-solving skills
• Ability to train others in relevant skills
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities
• Fluent written and spoken English
• Flexibility in the workplace

NCA’S Commitments
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

• Humanitarian Accountability Partnership (HAP)
• Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
• ACT Alliance Code of Conduct
• SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
• NCA Nigeria Security Plan
• NCA Nigeria Staff Handbook.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: HR/Admin Coordinator

Location: Borno, MMC
Department / Sector: Operations
Reporting to: Finance, Admin and HR Manager
Start date: January 2, 2020

Brief Background
Norwegian Church Aid (‘NCA’) is a member of the ACT Alliance and works with people and local actors, especially Faith-based actors in many countries where it works in their struggle to eradicate poverty and injustices. We provide humanitarian assistance in disasters and work for long-term development in local communities and societies. In order to address the root causes of poverty, we advocate for just decisions by public authorities, businesses and religious leaders.

NCA has a presence in Nigeria to respond to the Humanitarian crisis in Northeast Nigeria. NCA has its core competencies in Gender Based Violence and Water Sanitation and Hygiene. NCA has its strengths in works and invest in local partners ensures building their capacities are built from the onset of response, in order to enable them to have the capacity to respond in a long-term intervention including recovery and development.

Job Purpose

• The HR & Admin Coordinator is the team leader of the NCA’s Human Resources and Administration Sectors
• Responsible for coordination support, compliance with the policies, payroll administration and general HR matters concerning NCA and staff.

Responsibilities
Personnel Management:

• Co-ordinate the induction of new staff to the programme
• Provide advice, support and information to Staff and Managers on all personnel issues, including:
  • Contracts
  • Terms and conditions of employment
  • Policies and procedures
  • Performance management
  • Staff welfare
  • Salaries
• Follow up on comprehensive and constructive performance reviews and probationary period reviews completed on a timely basis.
• Conduct de-briefs with staff leaving the programme.
• Liaise with relevant supervisors to ensure staff exit procedures are followed, this includes ensuring de-briefs and end of contracts (including end dates, outstanding leave, money and assets owed to programme returned) clearance is finalized.
• Contribute to the development and improvement of innovative and flexible personnel policy and practice.

HR Compliance and systems monitoring:

• Assist Managers in the management of all personnel systems, procedures and regulations.
• Ensure that all HR policies and procedures are in compliance with policies, procedures, and requirements.
• Ensure that good quality information is provided to staff on contracts, terms and conditions etc.
• Oversea the issuing of contracts for all national staff
• Be the focal point for all personnel queries regarding national staff.
• Liaise with other agencies to ensure compatibility of terms and conditions for national staff
• Act as focal point for national staff queries regarding terms and conditions.

Administrative Roles:

• Coordinate and oversee administrative sector duties of housekeeping, availability of consumables and utilities are paid
• Follow up on contracts to ensure validity and renewals are done in timely fashion
• Oversee flight movements and bookings both in the field and Abuja, including accommodation

Requirements

• Bachelor’s Degree
• Master’s Degree in HR or Public admin is an added advantage.
• Knowledge and understanding of employing international and national staff and setting and national staff terms and conditions.
• At least 5 years working experience of working with non-governmental organizations and or in a similar position
• Excellent communication skills, able to communicate with sensitivity, discretion and respect for confidentiality.
• Strong interpersonal skills, able to build relationships across different groups of people.
• Proven adaptability and stamina in demanding situations.
• An interest in and ability to grasp the complexity of different HR situations, policies and practice and communicate this well to staff.
• Ability to work on your own initiative as well as in collaboration with others.
• Fluency in English.
• Experience of managing personnel budgets
• Advanced proficiency in Microsoft Office
• Familiarity with general legal employment concepts

NCA’S Commitments
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

• Humanitarian Accountability Partnership (HAP)
• Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
• ACT Alliance Code of Conduct
• SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
• NCA Nigeria Security Plan
• NCA Nigeria Staff Handbook

Deadline: 6th November, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online (docs)

Note

• Ensure to attach updated CV, Cover Letter in a single file
• Due to the Emergency situation in the Northeast Nigeria, applications will be processed on a rolling basis and Position could be filled before the expiration of advert.
• Only candidates who meet the selection criteria will be contacted for further steps of the recruitment.
• This position is open to Nigerian nationals only.