Graduate Recruitment at the Royal Norwegian Embassy, 13th December, 2019

Job Title: Receptionist and Administrative Officer

Location: Abuja
Terms of Employment: Permanent

Job Description

• The Royal Norwegian Embassy in Abuja has five diplomats and eight local employees. The receptionist and administrative officer is retiring and the embassy is seeking her replacement.

Background

• Norway has strong political ties with Nigeria, comprehensive business relations and administer a development programme as well as humanitarian assistance to Nigeria. The Embassy is also accredited to Cameroon, Benin and Togo.

Position

• We are currently looking for a well-organised and flexible individual with strong inter-personal skills for the position of Receptionist and Administrative officer. The person will be part of the Embassy’s Administrative Team.

The main responsibilities will be as follows:

• Reception duty and receiving visitors to the Embassy
• Assist Head of Chancery with consular matters
• Assist Head of Chancery with procurement
• Handling diplomatic pouch and all official mail
• Responsible for archives of the Embassy’s development programme
• Keep inventory lists updated
• Make travel arrangements
• Liaise and maintain good relations with Government agencies, other Embassies and the UN system
• Help prepare and organize social functions and event administration

Required Knowledge, Skills and Abilities

• Good inter-personal skills and good networking abilities in the domestic and diplomatic community
• The ability to work independently and meet deadlines under demanding conditions.
• Readiness to take on new tasks and areas of responsibility, if and when required.
• The daily work at the Embassy can be hectic and requires at high degree of flexibility and readiness towards tasks also outside the direct responsibility.
• Good interpersonal skills and ability to work within a team consisting of both Nigerian and Norwegian staff.
• Excellent knowledge of spoken and written English. Good writing, presentation and communication skills.
• Computer literacy and interest in new IT technology including Microsoft Office, Word, Excel and Outlook.

Education and Experiences

• University or other Higher Education in relevant disciplines for the position.
• Experience from similar positions with responsibility for procurement and/or consular and/or travel arrangements.
• Experience from an embassy is an advantage.
• Experience from work with national authorities, multilateral organizational and CSOs is an advantage.

Job Title: Personal Assistant (PA) to the Ambassador

Location: Abuja
Terms of Employment: Permanent

Job Description

• The Royal Norwegian Embassy in Abuja has five diplomats and eight local employees. The PA to the ambassador is retiring, and the embassy is seeking her replacement.

Background

• Norway has strong political ties with Nigeria, comprehensive business relations and administer a development programme as well as humanitarian assistance to Nigeria. The Embassy is also accredited to Cameroon, Benin and Togo.

Position

• We are currently looking for a well-organised and flexible individual with strong inter-personal skills for the position of PA to the ambassador. The PA will be part of the Embassy’s Administrative Team. The main responsibilities will be as follows:
  • Arrange and prepare meetings for the ambassador
  • Organize and convene other engagements for the ambassador and other embassy staff
  • Make travel arrangements
  • Liaise and maintain good relations with Government agencies, other Embassies and the UN system
  • Event organizer
  • Help prepare and organize official and social functions

Education and Experiences

• University degree in relevant disciplines for the position.
• Experience from similar positions. Experience from an embassy is an advantage.
• Experience from work with national authorities, multilateral organizational and CSOs is an advantage.

Required Knowledge, Skills and Abilities:

• Good inter-personal skills and good networking abilities in the domestic and diplomatic community
• Ability to closely follow-up all on all engagements and report on any deviations
• The ability to work independently and meet deadlines under demanding conditions.
• Readiness to take on new tasks and areas of responsibility, if and when required.
• The daily work at the Embassy can be hectic and requires at high degree of flexibility and readiness towards tasks also outside the direct responsibility.
• Good interpersonal skills and ability to work within a team consisting of both Nigerian and Norwegian staff.
• Excellent knowledge of spoken and written English (abilities in French an advantage). Good writing, presentation and communication skills.
• Computer literacy and interest in new IT technology including Microsoft Office, Word, Excel and Outlook.

Salary

• Salary according to experience and qualifications.