Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.
We are recruiting to fill the position below:
Job Title: HR Officer
Location: Dutse, Jigawa
Job Type: Full Time
Department: Human Resources
Level: Experienced
Starting date: As Soon As Possible
Direct Line Manager: Field Manager
Objective 1
- Oversee the recruitment process at the base level
Tasks and Responsibilities:
- In liaison with the Capital Resourcing Team, ensure that each step of the recruitment process is followed at the base level, according to the mission recruitment process
- Validation
- Advertising
- Application management
- Technical test and interview
- Create a recruitment file for all positions, and ensure that all documents are collected and filed completely and accurately in the base, and copies sent to Abuja in order to move forward with employment offer to the selected candidate
- Ensure monitoring methods are in place to maintain compliance with the recruitment procedure
- Maintain a recruitment-tracking database, recording the status of all positions recruited at the base level, and submit it to the Capital office on a weekly basis.
Objective 2
- Ensure employee information is accurately and completely managed in a timely manner
Tasks and Responsibilities:
- Ensure that all employment contracts and contract renewals are received, signed and filed in a timely manner
- Liaise with the Abuja office to provide all information and documentation needed to ensure the timely processing of the monthly payroll
- Maintain all base personnel files, ensuring that all documents are collected and filed completely and accurately in the base and copies sent to Abuja
- Create and maintain a database of all staff information, documents, expiration dates, etc.
- Collect and submit the necessary documents for employee insurance enrollment and updating and ensure that staff has up-to-date insurance cards.
- Provide administrative support for pension and salary account openings or changes.
- Maintain all ACF communication boards as directed by the capital HR department
- Receive and track employee leaves and ensure that all necessary supporting documentation is sent to Abuja
- Ensure that all timesheets and payslips are received completed and sent to Abuja on a monthly basis
Objective 3
- Support in various aspects of the training and development of staff
Tasks and Responsibilities:
- Ensure that all staff receive proper induction and briefing with HR and the relevant departments
- Facilitate staff training on HR policy and procedure as assigned.
- In liaison with logistics, manage the practical organization of training as requested
- Follow up with managers to ensure that staff performance appraisals are received on time
- Participate in the research and identification of training opportunities for staff.
Objective 4
- Provide overall support to the HR Department
Tasks and Responsibilities:
- Support in the implementation and application of the HR policy in the base and provide advice and support to employees and managers
- Participate in elaborating projects related to national HR functioning
- Liaise with the HR Co to provide suggestions on how to improve HR functioning
- Assist in the circulation of HR department communications
Internal & External Relationship
Internal:
- Field Manager: Line management, exchange of information, reporting, collaboration, coordination
- HR Coordinator / Manager: Advisory role, exchange of information, reporting, collaboration, coordination
- Logistics, Administration and Finance Departments: collaboration, coordination, and exchange of information
- Abuja and field-based HR team: collaboration, coordination, and exchange of information
- HR Assistant and Cleaner: Line manager
External:
- Suppliers (newspaper advertising, etc.)
- Pension providers, bank representatives
- Job applicants and inquiries
Position Requirements
- Bachelor’s degree in fields related to HR, Administration, and Management preferred; post-secondary diploma plus relevant experience also acceptable;
Skills and Experience
Essential:
- Minimum 2 years experience working in HR and/or administrative support positions
- Excellent verbal and written communication skills
- Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
- Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
- Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently
- Able to maintain confidentiality
- Capacity for analysis, synthesis, and reporting of large amounts of information
Preferred:
- Previous experience working for INGOs an asset, particularly health-related INGOs
- Fluency in two or more National / regional languages an asset
- Understanding of national labor law and employment norms / practices.
Minimum Basic Salary
N236,585 per month.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Job Title: HR Manager
Location: Monguno, Borno
Job Type: Full Time
Department: Human Resources
Level: Manager / Supervisor
Starting date: As Soon As Possible
Direct Line Manager: Field Coordinator
Objective 1
- Implementation and enforcement of the HR policy (staff regulations)
Tasks and Responsibilities:
- Implement staff regulations and related policies; proposing change when necessary, in order to ensure on-going compliance with national labor laws. Any adjustment of existing HR policies will require prior discussion with the Head of HR and the Field Coordinator at country level, and ratification by the HQ HR Advisor.
- Ensure that Action Against Hunger risk management policies, core values and charter are applied.
- Monitor the compliance of AAH staff policies and procedures in addition to the Labor Laws of Nigeria at the field level. Advise the Field Coordinator and other managers on appropriate disciplinary action as situations arise.
- Develop a leave plan for all field staff. Ensure staff are compliant with all national HR regulations including coordination with relevant internal and external stakeholders to ensure the validity of all international staff visas
Objective 2
- Implement pay and other benefits policies, support recruitment’s and contracts management.
Tasks and Responsibilities:
- Collect and check salaries data from the field before submitting to the Head of HR at the country level for approval.
- Ensure that calculations of end of contract benefits (FFS and PSB) are correctly done before approval by the Head of HR at the country level to avoid potential labor disputes and/or legal cases.
- Follow up on annual leave planning and execution.
- Ensure each staff has a valid ID card.
- Implement the medical benefits policy: collect employee eligible dependent details and legal documents.
- Organize and ensure follow-up of the recruitment process with all hiring managers, participate in interviews when necessary and ensure that best practices are observed.
- Update the base-specific contract calendar and ensure that timely renewals and notices are received by all staff.
- Cross-check together with the other managers the completeness of individual staff files. Carry out personnel files audits periodically.
Objective 3
- Performance management
Tasks and Responsibilities:
- Communicate Action Against Hunger performance standards and expectations to team members which includes; 10 minutes monthly conversation, 3 months/end of probation performance appraisal and annual/ end of contract appraisal.
- Establish performance objectives, provide feedback, identify strengths and areas for professional improvement.
- Contribute to the professional development and improvement of team members by providing support.
- Compile completed appraisals, update the performance appraisal tracking sheet at field level as well as the annual training plan database and submit them to the Head of HR at the country level for analysis and action.
- Assist in training staff in the use of all HR tools and policies as required
Objective 4
- Support to HR staff and other mission HR issues
Tasks and Responsibilities:
- Organize regular exchange with the HR team in Abuja to ensure synergy of HR practices.
- Organize regular meetings for staff at field level to update and inform on HR issues.
- Assist in any other duty related to HR as required.
Objective 5
- Reporting and staff management
Tasks and Responsibilities:
- Compile monthly HR reports and submit a field HR sitrep to the Head of HR and the Field Coordinator every month.
- Prepare monthly and mid-month cash forecasts for HR-related expenses.
- Responsible for preparing field briefing schedule for new staff arriving in the field.
- Responsible for collecting monthly timesheets for all staff.
- Responsible for drafting return forms and submitting to the Head of HR at the country level for validation prior to approval by the Country Director.
- Responsible for filing all documents concerning international staff, and updating their files in line with Head of HR’s direction.
- Maintain the international staff database at the field level.
- Update guesthouse accommodation roster and inform guesthouse staff of arrivals/departures.
Internal & External Relationship
Internal:
- Field Coordinator: Direct line manager
- HR head of department: Technical advice/support and exchange of regular information.
- HR Team in Abuja: Exchange of regular information and coordination of work.
- All staff in the field: Information sharing on HR matters, consultations of HR matters, provision of HR function support, training and inductions on HR matters
External:
- Lawyers: Consultation on HR matters when required.
- Insurance companies: Liaison and information exchange when required.
Position Requirements
- Bachelor’s degree in HR Management, or Social Sciences, or related discipline preferred.
- Post Graduate qualification in Human Resource Management will be an added advantage
Skills and Experience
Essential:
- At least 3- years of professional experience across all HR disciplines, including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution.
- Must be comfortable explaining complex technical & procedural requirements in straightforward language
- Knowledge of MS Office Suite (high proficiency in Excel); comfortable working with computers with minimal IT support.
- Ability to work in a stressful environment, taking initiative & prioritizing multiple tasks with minimal supervision.
- Strong organizational skills, detail-oriented.
- A genuine interest in & commitment to the humanitarian principles of Action Against Hunger.
- Excellent interpersonal skills, ability to work both independently & as a member of a team.
- Fluent written & spoken English.
- Proven ability to model core HR values of confidentiality, fairness, and discretion
Preferred:
- At least a year’s experience as an HR manager / officer within a humanitarian field program.
- Experience of managing the HOMERE software system
- Previous AAH experience
- Previous experience within Nigeria or Africa.
Minimum Basic Salary
N424,310 per month.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Job Title: Mechanic Officer
Location: Damaturu, Yobe
Job Type: Full Time
Department: Logistics
Level: Mid Level
Starting date: As Soon As Possible
Direct Line Manager: Logistics Manager
Objective 1
- Ensure maintenance of equipment and vehicles.
Tasks and Responsibilities:
- Check periodically the state of equipment and vehicles;
- Carry out necessary repairs;
- Manage the maintenance of equipment and tools;
- Order tools and spare parts if needed.
- Inspect machines for faulty parts
- Analyze and diagnose mechanical issues
- Create a plan of action for all repairs
- Follow checklists and protocols while conducting repairs
- Regularly clean and maintain tools and equipment
- Ensure a safe, organized, and tidy workspace
- Input, track and maintain all maintenance data and records
- Keep machinery is in good working condition
- Track inventory and order new parts when required
- Explain to clients the nature of the repairs required, the plan of action, and the options available to them
- Support coworkers and be a good team player
- Follow all health and safety laws and guidelines, as well as common-sense safety practices
Objective 2
- Supervise the use of material and vehicle.
Tasks and Responsibilities:
- Check the fuel consumption
- Check useful life of equipment and vehicles
- Write a consumption report.
- Ensure all vehicle operation policies and systems are up to date and enforced within field operations
- Keeps equipment available for use by inspecting and testing vehicles; completing preventive maintenance such as engine tune-ups, oil changes, tire rotation, and changes, wheel balancing, replacing filters.
- Maintains vehicle functional condition by listening to operator complaints; conducting inspections; repairing engine failures; repairing mechanical and electrical systems malfunctions; replacing parts and components;
- Verifies vehicle serviceability by conducting test drives; adjusting controls and systems.
- Complies with state vehicle requirements by testing engine, safety, and combustion control standards.
Objective 3
- Contribute towards making adequate use of equipment and vehicles.
Tasks and Responsibilities:
- Check the state of equipment and vehicles after use;
- Conduct repairs aiming for maximum reliability
- Troubleshoot reported problems and resolve them in a timely manner
- Perform thorough maintenance on machinery, equipment, and systems
- Clean and apply lubricants to machinery components
- Replenish fluids and components of engines and machinery
- Provide consultation on correct maintenance and preventative measures to machine or vehicle users
- Undertake other duties as assigned (e.g. repair of hydraulic systems, painting vehicles, etc.)
- Keep logs of work and report on issues
- Inform the users to study the instructions for use of the equipment and vehicles
Objective 4
- Supervise the team.
Tasks and Responsibilities:
- Delegate the activities to the Mechanic assistant and check that they are properly executed
- Plan, organize and manage the work of subordinate staff to ensure that the work is accomplished in a manner consistent with organizational requirements
- Develop, maintain and ensure adherence to disciplinary procedures and drivers’ orientation program
- Make and advise recommendations to Human Resources Department, through the Logistics Manager, on training, annual leave or off-days, scheduling, reprimanding, hiring, and termination of recalcitrant employees
- Follow up leave plan with Mechanic assistant.
- Establish the work plan
- Assist in making drivers schedule when support requested by the fleet assistant.
- Maintain local safety meeting
- Carry out appraisal interviews; to the Mechanic Assistant
Objective 5
- General Recordkeeping.
Tasks and Responsibilities:
- Obtain and maintain maintenance planning,
- Obtain and maintain maintenance and repair sheet
- Issue and keep track of job / maintenance card
- Track inventory of equipment and parts and accountable for all spare parts
- Assist Mechanic assistant to keep an archive of the inventory list, job / maintenance card properly
Objective 6
- General Logistics Support.
Tasks and Responsibilities:
- Participation in defining and improving logistical procedures.
- Follow up with Fleet officer and Base log regarding any kind of mechanical and driver issue.
- Assist in the preparation of external audits.
- Provide technical support to the team as necessary
- Responsible for operations ground safety
- Assist in the recruitment, training, and assessment of relevant staff
- Write Maintenance report and Inventory report of equipment & spare parts each month,
Internal & External Relationship
Internal:
- Follow-up with the Finance and HR department including close collaboration with program teams.
External:
- Interact with suppliers and casual service providers.
Requirements
- Degree / HND in Mechanical Engineer (Automotive) or any other equivalent course
Skills and Responsibilities
Essential:
- At least 2 years of proven experience in Mechanic
- Excellent knowledge of machinery and hydraulic, electrical and other systems and their components
- Aptitude in using various hand tools (screwdrivers, hammers, etc.) and precision measurement tools (e.g. calipers)
- Ability to follow established procedures and practices and read instruction, blueprints, etc.
- A strong commitment to all health and safety guidelines
- Very good communication skills
- A problem-solving ability
- Very good physical strength and stamina
- Knowledge of computer packages MS office, email and internet use
- Good communication skills in both written and oral English and excellent in Hausa or Kanuri language
Preferred:
- Previous experience working with NGO or UN agencies
- Proven knowledge and experience of logistics core competencies
- Sound knowledge of AAH logistics procedures and kitlog.
Minimum Basic Salary
N236, 585 per month.
Deadline: 14th January, 2020.
Method of Application
Interested and qualified candidates should:
Click here to apply online
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