Latest Recruitment at ActionAid (AA) Nigeria, 28th January, 2020

Job Title: Logistics Assistant

Location: Abuja
Reporting to: Logistics Advisor
Grade: 4

Job Purpose

• The Logistics Assistant will be responsible for providing an effective and efficient administrative support in the Logistics unit
• S/he will work closely with the Logistics Advisor to facilitate the smooth running of the unit as well as ensure effective vehicle & facility management in accordance with ActionAid Nigeria (AAN) policy.

Specific Responsibilities

• Provide administrative support for the Logistics unit
• Support the administration of vehicle maintenance and computation of private mileage
• Support both local and international travels, including ticket and hotel reservations as well as processing of necessary payments
• Support visa procurement, security check documents for all staff on international travels
• Supervise and ensure prompt delivery of mails and other messages in the Country Office
• Facilitate finance support for official banking transactions
• Coordinate movement of staff and AAN stakeholders (Partners, Board, consultants and AA staff) while adhering to all road safety rules and regulations both at Local and Federal levels.
• Ensure all AAN vehicles are kept clean, fuelled and fit for travel at all times Ensure proper reporting of all incidents involving AAN vehicles
• Ensure proper documentation of all AAN vehicle particulars and updated vehicle Log books
• Ensure proper documentation of all Consultant Drivers profile
• Support Logistics Advisor in facility management, ensuring conducive working environment for staff
• Coordinate minor repairs of working tools in the office premises
• Coordinate service providers in the facility maintenance
• All other responsibilities as assigned by the Line Manager.

Key Working Relationships

• Internal: All Staff
• External: Partners, Donors & other stakeholders

Persons Specifications
Education / Qualifications:

• Minimum of a National Diploma in Business Administration or Social Sciences / Art Vocational Certification.

Experience:

• A minimum of 2 years work experience
• Experience in office administration
• Experience in managing vehicles (including driving), travels and facilities  Experience in an international development agency  Skill Abilities
• Demonstrable IT skills
• Excellent interpersonal and communication skills with fluency in written and spoken English
• Good knowledge of FRSC rules and guidelines
• Good knowledge of Abuja roads especially and road network in Nigeria Creative and takes initiative.
• Excellent administrative skills.

Personal Qualities:

• A person of integrity
• Willing to travel at short notice
• Creative and takes initiative
• Ability to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self motivated person able to work with minimum supervision
• Willing to work on weekends when required.

Job Title: Sponsorship Finance Manager

Location: Country Office, Abuja
Grade: 8
Responsible to: Head of Finance
Line Management: Finance Advisor

Overall Purpose

• The Sponsorship Finance Manager will be required to ensure the financial and legal integrity of the organisation within the framework of the policies and procedures established and the requirements of the local law. This position involves a full range of financial control and management activities.
• S/he will support in making key strategic decisions of both the Local Rights Programme (LRP) and Sponsorship administration as a whole; as well as provide input to strategic plans especially with regards to quantitative performance measures and indicators.
• The position holder will take a lead on the local child sponsorship initiative in terms of designing implementation of appropriate system of accounting and internal control; coordinate the roll out of financial implementation plan of the local child sponsorship in specific locations as will be decided by ActionAid Nigeria and ensure it effectiveness, efficiency and compliance with relevant standards and law.
• Within the context of the above, the role will cover both ActionAid International supported Child Sponsorship mechanism and the local ActionAid Nigeria’s Community Sponsorship initiative.

Specific Responsibilities
Planning:

• Engage in and lead critical planning of financial processes of the long term (three-year planning) and short term (annual budgeting) plans that feed into the National LRP Plans.
• Ensure that above plans are consistent with guidelines and procedures agreed with ActionAid and in accordance with specific needs of the LRP.
• Contribute to development and implementation of LRPs Plans and Budgets.

Financial Reporting:

• Ensure that accurate and timely financial and management reports are prepared and issued to the partner organisation’s CEOs, ActionAid Nigeria Management as specified in the MOU or as agreed.
• Ensure that effective systems are in place to allow adequate financial monitoring.
• Capture financial transactions data into SUN
• Ensure timely review of the quarterly financial reports in relation to the programme reports of LRPs.
• Support in the preparation of the Mid-Year and Annual Finance Report in relation to the LRPs Components.
• Support in ensuring that funds are released on timely basis, relevant report and analysis are carried out at partner levels (e.g. monthly management account, bank reconciliation, staff debtor schedules etc.)
• Liaise with Sponsorship focal persons to regularly define and provide report to sponsors.
• Track income received from Probal report in relation to each LRP spent level.

Audit:

• Work with the Internal Auditor to ensure that financial statements of LRP Partners comply with local statutory requirements.
• Coordinate management response of partner organisation to internal and external audit findings, and to ensure proper follow up on agreed recommendations of both internal and external auditors by partners.

Organisational Development Support:

• Provide technical support to all staff in the LRP Programme and LRP Partners.
• Assist in the recruitment, assessment and on job training of finance and non – finance staff or community representatives in the projects.
• Support partner organizations in ensuring that statutory deductions such as PAYE/NHF/pension/witholding tax are deducted and timely remitted to relevant agencies.
• Support in ensuring development of accounting policies and procedures in LRPs.
• Support in ensuring that insurance/assurance policies on Assets and Staff respectively are taken up.
• Support LRP partners appraisal, assessment and selection process.
• Support in providing quality control checks on ensuring that valid input data are entered into the accounting systems.
• Provide financial advice, assistance and training to the CEO and other LRP Programme staff and community personnel as required for them to improve on their financial management skills.
• Monitor LRP and organizational performance to ensure reduced risk of loss of AAN funds and/or integrity.
• Ensure that AAN funds and assets are being used for rightful purposes as intended by the supporters.

Risk Management:

• The post holder should safeguard the organization from errors that may result in high sponsor withdrawal rate, loss of funding, heavy penalties due to non-compliance with legislation and loss of integrity, low staff productivity and moral.
• Any other work as may be assigned by the Head of Finance, Director of Finance and other appropriate officers.

Key Working Relationships:

• Internal: Entire AAN staff
• External: LRP Partners and other stakeholders.

Persons Specification
Education / Qualifications:

• First Degree in Accounting / Finance
• Master’s Degree in relevant studies
• Nationally recognised Professional Accounting Qualification.

Experience:
Essential:

• At least 8 years post NYSC experience
• At least 4 years post professional qualification experience with 2 years in a managerial position
• Experience in implementing financial control systems
• Experience in using SUN Accounting Systems & Spreadsheets.

Desirable:

• Experience in working with International development agencies in a similar position.
• Audit firm experience
• Experience of working in a multi-cultural environment.

Skills/Abilities:

• Excellent management & leadership skills
• Excellent skills in facilitation and capacity building for inter-linkages between staff, partners & stakeholders
• Ability to work well with minimum supervision
• Ability to work under pressure
• Ability to multitask
• Negotiation skills
• Ability to interface effectively with other members of staff and solve problems using own initiative
• Demonstrable versatility in use of IT (MS office Suites, Outlook email.

Personal Qualities:

• Excellent interpersonal and communications skills
• Accuracy and attention to details
• High integrity
• Willingness to work additional hours when necessary.

Job Title: Finance Advisor

Location: Abuja
Responsible to: Finance Manager (PARTNERSHIP)
Grade: 6
Line Management: None

Overall Purpose

• The post holder will ensure maintenance of adequate financial integrity in supporting quality and timely data input for generation of financial reports, review and analyze accounting ledgers.
• S/he will also contribute to strengthening the internal control and accounting systems of AAN and partner organizations.

Specific Responsibilities

• Work with the Finance Manager on the financial planning processes of the long term (three-year planning) and short term (annual budgeting) plans that feed into the National Plans.
• Assists in the preparation of financial reports as required by the project
• Attend to project specific internal/external audit
• Work with other members of the project team in planning and forecasting
• Follow through AA Nigeria communication procedures with donor and implementing partners
• Strictly adhere to AA Nigeria policies and procedures and observance with agreement or donor Memorandum of Understanding (MoU)
• Support Implementing partners organisations’ grant management process
• Provide organizational development support to Implementing partnerorganisations
• Support capacity assessment, financial and accounting processes review, and prepare reports on partner organizations as may be assigned by the Finance Manager-Partnership
• Provide financial support to fundraising and proposal writing for the organisation
• Monitor and review staff advances, retirements; and post hold journals
• Responsible for reconciliation of projects, bank accounts and other assigned ledgers
• Any other duties as assigned by line manager and Management

Persons Specification
Education/Qualifications:

Essential:

• First Degree in Accounting/Finance

Desirable:

• Relevant accounting professional certification. E.g ICAN

Experience:

• At least four (4) years post NYSC experience, three (3) of which should have been spent in a finance position.
• Experience in implementing financial control systems

Desirable:

• Development sector experience as a finance person

Skills/Abilities:

• Sound Practical Knowledge of any accounting software and Spreadsheets
• Ability to work well with or without supervision
• Ability to work under pressure
• Ability to interface effectively with other members of staff and solve problems using own initiative

Personal Qualities:

• Excellent interpersonal and communications skills
• Accuracy and attention to details
• High sense of integrity
• Willing to work additional hours at crucial times
• Ability to work with minimal supervision
• Effectively promote the AAN’s mission values, and objectives

Key Working Relationships:

• Internal: All AAN staff
• External: AAN Partners and other stakeholders.

Job Title: Communications Officer (SARVE II Project)

Location: Abuja
Reporting to: Communications Coordinator / Programmes Coordinator (SARVE II)
Grade: 5
Line Management: None

Job Purpose

• The Communications Officer will support the “System and Structure Strengthening Approach against Radicalization to Violent Extremism (SARVE II) Project in Kogi and Nasarawa States” in line with ActionAid Nigeria’s (AAN’s) Communication Strategy; community relations and publicity to influence and inform the project’s stakeholders, beneficiaries, Staff, Partners and Donor in line with the project’s objectives
• S/he will also liaise with the Communications Coordinator to provide support on the different thematic functions at ActionAid Nigeria on publications, publicity & press relations to drive the advocacy arm of AAN.

Specific Responsibilities

• Facilitate and ensure delivery of communications requests from SARVE II project within specified timeline
• Develop and implement innovative and effective communication and media strategies for the project
• Support other AAN communications strategies for all initiatives including fundraising
• Responsible for quality assurance of documentation and publishing of all SARVE II and other AAN manuals and publications.
• Support in building the capacity of AAN Staff and its partners in understanding, documentation and communication of AAN’s thematic areas.
• Support the development and strengthening of partnerships among partners, government departments and NGOs for effective collaboration and co-ordination on strategic national and global concerns.
• Support content development for AAN policy influencing, website and other social media platform.
• Oversee production of digital and multimedia communications content to promote AAN’s brand, particularly the SARVE II project.
• Any other responsibilities as assigned by Line Manager.

Key Working Relationships

• Internal: AAN Staff
• External: The Media, Relevant Government Agencies, Donor Community, Partners, INGO Community and other stakeholders.

Persons Specifications
Education/ Qualifications:

• First Degree in Communications, Socials Sciences or Arts / Humanities
• Membership of NUJ, APCON and other relevant professional bodies Experience
• At least 3 years work experience 2 of which should be in communication field in the development sector
• Website development and digital communications experience
• Capacity building experience including training and facilitating
• Experience working with the media
• Familiarity with popular media sector and previous relationship with same.

Skill Abilities:

• Online i.e. website management and digital communications
• Understanding of the role of advocacy work and communication in development.
• Strong communication and writing skills
• Ability to provide practical solutions within set deadlines.
• Good computer skills especially in the use of publishing tools
• Multi-tasking skills
• Public Speaking skills
• Excellent planning and prioritisation skills
• Strong interpersonal skills.

Personal Qualities:

• A person of integrity
• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• A self-motivated person able to work without close supervision
• Effectively promote AAN’s mission, values and objectives.