International Facilities Services Limited is an international facilities management company operating global standards to wide range of clients in Nigeria, Ghana, South Africa and the Middle East.
We are recruiting to fill the position below:
Job Title: IT / Application Administrator
Location: Lagos
Job Summary
- Responsible for support and management of CAFM application.
- Should have prior knowledge of application deployment, administration and management of web based software’s.
- The incumbent will leverage their knowledge and provide hardware / software support of existing computing systems while improving IT security, infrastructure and other IT initiatives.
Key Responsibilities
- Installs and configures computer systems;
- Provides technical support to system users;
- Troubleshoots system and network problems;
- Conducts diagnostics and solves faults arising from online publication systems;
- Provides procedural documentation, relevant reports and ensures implementation of all IT policies;
- Maintains end users confidence and protects operations by keeping information confidential;
- Manages requests for IT application access, ensuring full compliance to agreed security policies and procedures;
- Responds within agreed time limits to call-outs;
- Responsible for IT, and firewall strategy and security;
- Responsible for servers, network and email management;
- Evaluates system potentials by testing compatibility of new programs with existing programs;
- Performs backup and restore procedures;
- Continually develops disaster recovery and business continuity plan;
- Ensures system environments are fully maintained with appropriately supported updates and patches;
- Assists with testing and deployment of application changes/releases;
- Analyses call logs to spot trends and underlying issues;
- Proactively monitors systems to capture potential issues (e.g. alerts, performance) before they occur, in accordance with monitoring/maintenance procedures.
Requirements
Education:
- Bachelor’s degree in Computer Science, Engineering or other relevant discipline.
Knowledge Requirements:
- Excellent working knowledge of up-to-date servers and desktop systems, CAFM application or other physical asset management application;
- Knowledge of network and security systems;
- Knowledge of CRM / Helpdesk application; Concept EvolutionTM is an added advantage.
Job Title: Admin / Procurement Officer
Location: Lagos
Employment Type: Full Time
Job Level: mid – level
About the Role
- The Admin. Officer is responsible for overseeing various staff units to ensure they perform their duties efficiently, meet various operational targets & other agreed performance indicators while providing general administrative services to support smooth daily operations across the Organization.
Some Key Responsibilities
- Supervise and co-ordinate the daily activities the various Support Services Teams (Drivers, Gardeners, Janitors / Cleaners and Utility Officers) to ensure they conduct their activities properly and efficiently. Organize a filing system for important and confidential company documents.
- Inventory Management; manage supplies and consumables, placing orders for new stock as required.
- Create and maintain the Unit’s Filing (paper & electronic) systems and maintain and update relevant company databases.
- Prepare reports and presentations with statistical data as assigned.
- Answer relevant queries by management, employees and external personnel e.g. vendors
- Identify areas of improvement and propose/escalate corrective actions to Executive
- Responsible for overseeing general logistics and the management of the Organization’s Fleet allocating and monitoring the use of company vehicles in an efficient manner.
- Liaise with the Accounts Department to arrange monthly fuel and diesel allocation for Company vehicles and generator(s), monitor and analyze fuel & diesel consumptions for the Company’s vehicles and submit required reports to Management.
- Conduct periodic inspections of company vehicles and their drivers to ensure the vehicles, the drivers’ uniforms and general standards are in line with corporate policies & image.
- Ensure the proper registration of all Company vehicles and the prompt renewal of all vehicle documents.
- Ensure the repair and maintenance of all vehicles in the Fleet.
- Overseeing and supervising employees and all activities of the purchasing department
- Preparing plans for the purchase of equipment, services and supplies
- Following and enforcing the company’s procurement policies and procedures
- Reviewing, comparing, analyzing and improving products and services to be purchased
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc
- Maintaining good supplier relations and negotiating contracts
- Researching and evaluating prospective suppliers
- Preparing budgets, cost analysis and reports.
Requirements
- Proven work experience as an Administrative Officer, Administrator or similar role
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Minimum of B.Sc / HND in Business Administration, Office Administration or any related course. Previous experience as an admin officer for a facility and cleaning company is an added advantage
- Minimum Qualification: Degree, Professional qualification is an added advantage.
Job Title: Commercial Bid and Tender Officer
Location: Lagos
Employment Type: Full Time
Job Level: Mid- level
About the Role
- Following a Go Decision, by the relevant Sales responsible, to follow up the business opportunity, the Tender Manager gets involved early and contributes into the development of a project in order to support the implementation of strategic aspects which are important for the later bid process.
- Upon issuance of the RFQ and a Bid Decision, the Tender Manager is responsible for the timely preparation and submission of a competitive bid up to the Project Handover.
Some Key Responsibilities
- Source for available bids in the market
- Achieve the overall business tender target value and ensuring quality submissions of all bids.
- Analyze tender documents
- Take responsibility for commercial submissions, tenders pre-bid stage activities, facilitating pre-bid qualification, respond to all relevant bids and tenders in the market and budget offers where required
- Buildup of formidable project schedule and technical proposal
- Request and management of quotations from sub suppliers.
- Generate and review cost calculation
- Support the target price definition of Sales
- Analyze and evaluate contractual, commercial and technical risks in all bids and commercial submissions.
- Support Sales in preparing commercial submissions for one of jobs
- Bid compilation
- Attend, follow up and defend bid submissions
- Support Sales during contract negotiation
- Transfer of project to project execution.
Competencies & Experiences
- More than three years’ experience in Bid Management, Project Management or Sales
- Experience in tendering process, especially in the service sector
- Experience in leading teams
- Exceptional skill in the use of Microsoft excel.
- Market knowledge.
- Minimum Qualification: Degree, Professional qualification is an added advantage.
Deadline: 30th January, 2020.
How to Apply
Interested and qualified candidates should send their CV to: Vmba.dkl@gmail.com using the Job Title as the subject of the email.
Note: Only shortlisted candidates will be contacted.
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