Ongoing Recruitment at Malaria Consortium, 23rd January, 2020

Job Title: Supply Chain Officer

Locations: Jigawa, Kaduna, Kano, Katsina and Yobe
Donor title: Supply Chain Officer
Department: Technical
Length of contract: 5- years
Role type: National
Grade: 7
Travel involved: 20%
Child safeguarding level: TBC
Reporting to: Supply Chain Specialist
Dotted line manager: Country Commodity Manager, State Malaria Service Delivery Expert

Country and Project Background

• Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria.
• Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners. The DFID funded and Malaria Consortium led malaria programme, SuNMaP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016.
• The anticipated follow on project, SuNMaP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project offices within the SuNMaP 2 project.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management of drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium offices at the assigned state.

Key Working Relationships:

• The Supply Chain Officer will be a member of the programme implementation team and report to State Team Manager and other project staff in delivering programme work plan.

Key Accountabilities
Supply Chain (70%):

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures
• Carry out monthly stock status assessment of all SuNMaP 2 commodities at the state central medical stores and report on the assessments to higher levels flagging issues needing actions
• Provide technical support to strengthen the procurement and supply chain management of malaria commodities at the assigned state
• Support and assist in the management of SuNMaP2 commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Provision of general and technical logistics/Supply chain management support for SuNMaP2 commodities
• Submit timely and accurate logistic report and review all LMIS reports for project commodities at the assigned state.
• Monitor the delivery of SuNMaP2 commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
• Working with the state Logistic Management Coordination Unit on the management of project commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data
• Maintaining and regularly updating a database of malaria commodity logistics data for the project
• Performs other duties as directed.

Coordination/Feedback (30%):

• Ensure smooth relationship with Country Office and other technical managers within the project;
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of commodities.
• Coordinate review meetings for all LMIS reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Specialist and Country Commodity Manager as well as State Malaria Service Delivery Expert in a timely manner
• Provides support to the Malaria Service Delivery Expert on program implementation

Person Specification
Qualifications and Experience:

Essential:

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• A minimum of 3-5 years’ experience in a related role
• Have a bachelor degree in Pharmacy
• Experience managing a medical supply chain and coordination
• The person must be familiar with the national supply chain system of MoH and LMIS , including MCLS
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills

Desirable:

• Experience with good understanding of logistic management of public health commodities in Nigeria
• Experience with using Microsoft Dynamics NAV or another equivalent Enterprise Resource Planning system

Work-based skills and competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills

Desirable:

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools

Core Competencies
Delivering results:
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills

• Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
• Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
• Makes clear and timely decisions within remit of own role

Analysis and use of information:
LEVEL B – Uses evidence to support work

• Identifies and uses various sources of evidence and feedback to support outputs
• Uses evidence to evaluate policies, projects and programmes
• Identifies links between events and information identifying trends, issues and risks
• Ensures systems are in place to address organisation needs

Interpersonal and communications:
LEVEL B – Fosters two-way communication

• Recalls others’ main points and takes them into account in own communication
• Checks own understanding of others’ communication by asking questions
• Maintains constructive, open and consistent communication with others
• Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering:
LEVEL A – Is a good and effective team player

• Knows who their customers are and their requirements
• Respects and listens to different views/ opinions
• Actively collaborates across teams to achieve objectives and develop own thinking
• Proactive in providing and seeking support from team members

Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities

• Actively manages own development and performance positively
• Learns lessons from successes and failures
• Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability:
LEVEL B – Remains professional under external pressure

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes/ mistakes

Living the values:
LEVEL B – Promotes Malaria Consortium values amongst peers

• Shows a readiness to promote Malaria Consortium’s values amongst peers
• Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic planning and thinking and sector awareness:
LEVEL B – Is aware of others’ activities and vice versa in planning activities

• Takes account of team members’ and others’ workload when planning
• Maintains awareness of impact on other parts of the organisation, keeping abreast of others’ activities, objectives, commitments and needs
• Has a good understanding of the sector in which Malaria Consortium works

Salary
Competitive.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click Here For More Information (PDF)

Job Title: Zonal Project Manager

Ref Id: NIG ZPM SMC
Location: Bauchi
Department: Management
Length of contract: 1 year
Role type: National
Travel involved: In-country travel
Safeguarding level: 2
Reporting to: Senior Project Manager
Direct reports: M&E, Admin / Supply Chain , Accounts Officers and LGA cluster supervisors
Grade: 9

Organisational / Project Background
We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of expertise include:

• Disease prevention, diagnosis and treatment
• Disease control and elimination
• Systems strengthening
• Research, monitoring and evaluation leading to best practice
• Behaviour change communication
• National and international advocacy and policy development

The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

• Malaria control/elimination;
• Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea;
• Nutrition; and
• Neglected tropical diseases (NTDs).

Currently, the Nigeria country office manages MC programmes/projects in Sierra Leone, Chad and Burkina Faso. Malaria Consortium recently received grant from a pool of Philanthropic organizations and individuals through the recommendations of Givewell to implement SMC in three West African countries including Nigeria. In addition, Malaria Consortium has funds from GF (as a sub-recipient in GFATM, with SMC component) and SuNMaP2 for SMC. In Nigeria, Malaria Consortium will be using these funds to implement SMC implementation in 7 States (Bauchi, Kebbi, Kano, Katsina, Sokoto, Yobe and Zamfara).

Under this new funding and any anticipated additional funding, all malaria consortium SMC activities in county will be consolidated into a single project for better coordination and technical integrity. Approved by WHO in 2012, SMC is the monthly administration of a combination sulphadoxine-pyrimethamine and amodiaquine (SP+AQ) to children aged 3-59 months during the malaria transmission season to prevent or reduce the effects malaria. Evidence suggests that SMC given monthly prevents approximately 75% of all malaria episodes.

Job Purpose

• To work with the country office team and SMC Senior Project Manager to effectively manage project activities and resources, provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at national and sub-national level.

Key Working Relationships:

• The Sate Project manager would be working with the state team and stakeholders in their zones, especially the State Ministries of Health and LGA Departments of Health/PHC, manage the rollout and implementation of the SMC activities in project states. S/he would report to the Senior Project Manager.

Scope of Work:

• The Zonal Project Manager (ZPM) would support the programme activities at zonal and state levels, being in charge of a cluster of states to ensure timely project delivery of the programme to achieve given targets and objectives.

Key Accountabilities (percent of time spent on each area)
Project Management (60%):

• Work with the programme team and other relevant personnel in the country office to lead activities for smooth project start up and planning in line with the SMC Malaria Project Implementation Plan.
• Work with the relevant personnel to prepare all necessary project start up and planning tools on time.
• To build and performance manage an effective and technically unsurpassed SMC project team in their states.
• Work directly with the SPM and be responsible for coordinating overall project implementation in the states and see that activities are carried out on time and within budget.
• Liaise regularly with the SPM to provide timely and comprehensive updates and reports as required.
• Liaise with other partners relevant for successful SMC malaria implementation in the state.
• Line manages an effective and technically sound SMC project team in the state.
• Liaise with state stakeholders to get their buy-in and ensure effective implementation of SMC activities in the state
• Ensure the mass drug distribution campaign is carried out according to guidelines, and in compliance to donor funding requirements
• Organize and participate in the training of State, LGA and community volunteers teams involved in the distribution activities
• Participate in the state and LGA level micro planning meetings for the distribution activities Be responsible for timely financial accountability for any disbursed funds for project activities in the state
• Support SMOH to develop SMC scale –up plan especially in the period after the project period Duty of care on all campaign personnel.
• Work with the project team to develop and implement annual work plans.
• Work closely with the SPM to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Manager. Work with the project team to implement it.
• Work with the country finance team and project finance associate to prepare and track progress of project and activity budgets.
• Be responsible for zonal project budget management and reporting
• Be responsible for preparing project progress report, which is submitted to the SPM and regional programme director quarterly, including narrative reports on a timely basis.
• Work with finance team and SPM to prepare quarterly financial reports.
• Work with the relevant country personnel and the SPM to prepare an exit strategy and to implement it, to see to the smooth end of the programme.
• Coordinate with other donors and implementers to ensure complementarity of implementation of the SMC malaria project in project states by leveraging resources and harmonizing efforts where possible.
• Work with the Country Communication Manager, the Country Technical Coordinator, SPM, for social mobilization to see that a programme communications strategy is developed and implemented.
• Coordinate the documentation of SMC supported activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference.
• Contribute to SMC coordination meetings in form of progress updates and power point presentations.
• Be responsible for quarterly lessons identification and learning documentation and dissemination.
• Be responsible for building functional partner relationships among the project’s stakeholders.
• Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
• Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
• Work with the project M&E Officer and Country M&E Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels and reported to PI.

Technical contributions (10%):

• Work with the project teams, SPM and the Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality. Liaise with the Country Technical Coordinator to obtain regional or global technical support.
• Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes.

Technical performance management and Quality Assurance (20%):

• Take the lead in monitoring and evaluating project performance.
• Keep abreast with evidence and best practices that are related to the project.

Representation (10%):

• Work with the Country Director, Country Technical Coordinator and SPM to participate in national level meetings and workshops to represent Malaria Consortium at programmatic and coordination events,
• Work with the Country Director, Country Technical Coordinator and SPM to keep key national stakeholders abreast with the project.
• To exert influence and to advocate for Malaria Consortium’s key technical positions and promote best practice in SMC interventions

Person Specification
Qualifications and experience:

• Postgraduate or Master’s degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement – Essential
• Extensive experience of working at national or state level in developing countries – Essential
• Excellent project planning, management and monitoring & evaluation skills – Essential
• Experience managing project budgets – Essential
• Proven leadership skills and team leading – Essential
• Experience in advocacy and policy influencing – Essential
• Excellent written and spoken English – Essential
• Experience on SMC-supported project – Desirable
• Advance knowledge of Microsoft office – Desirable

Work-based skills and competencies:

• Proof of strong interpersonal and negotiating skills – Essential
• Experience in using participatory adult learning techniques and previous experience in mass drug distribution campaign activities – Essential
• Excellent report writing and presentation skills are also needed – Essential
• Understanding of public health issues in Nigeria – Essential

Core Competencies

Delivering results
LEVEL A – Focuses on delivering contribution to Malaria Consortium and achieving own objectives:

• Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
• Strong self-management of time and effort
• Checks own work to ensure quality

Analysis and use of information
LEVEL B – Uses evidence to support work:

• Identifies and uses various sources of evidence and feedback to support outputs
• Uses evidence to evaluate policies, projects and programmes
• Identifies links between events and information identifying trends, issues and risks
• Ensures systems are in place to address organisation needs

Interpersonal and communications
LEVEL B – Fosters two-way communication:

• Recalls others’ main points and takes them into account in own communication
• Checks own understanding of others’ communication by asking questions
• Maintains constructive, open and consistent communication with others
• Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering
LEVEL A – Is a good and effective team player:

• Is as a good and effective team player
• Knows who their customers are and their requirements
• Respects and listens to different views/opinions
• Actively collaborates across teams to achieve objectives and develop own thinking
• Proactive in providing and seeking support from team members

Leading and motivating people
LEVEL A – Open to learning and responds positively to feedback:

• Willingness to manage own development and performance
• Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
• Open to learning new things
• Responds positively to feedback from others
• Identifies mistakes and takes positive steps to improve

Flexibility / adaptability
LEVEL A – Recognises own stress levels and adapts:

• Recognises limitations and take steps to manage any resulting pressure or stress
• Remains focused on objectives and goal in a rapidly changing environment
• Takes responsibility for own work and for the impact of own actions

Living the values
LEVEL A – Demonstrates Malaria Consortium values:

• Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
• Maintains ethical and professional behaviour in line with Malaria Consortium’s values
• Treats all people with respect

Strategic planning and thinking and sector awareness
LEVEL A – Manages own workload effectively:

• Plans and manages own workload effectively
• Is familiar with Malaria Consortium’s mission and current strategic plan
• Understands own contribution to Malaria Consortium’s objectives.

Salary
Competitive.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click Here For More Information (PDF)