Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future.
We are recruiting to fill the position below:
Job Title: Senior Procurement Officer
Reference Number: ABV / OPS / 2020 / 0010
Location: Abuja
Position Status: Full-time, Exempt
Department Summary
- The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services
- The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.
General Position Summary
- The Senior Procurement Officer is responsible for overseeing the procurement aspects of Mercy Corps’ logistic operation
- Working closely with Program, Administration, Finance and Logistics the Procurement Manager is instrumental in supporting program activities through his/her services.
Essential Job Responsibilities
Program Management:
- Coordinate MC procurement activities.
- Ensure that the procurement department supports the programs efficiently and compliantly.
- Understand MC procurement policies and formats. Provide training to staff on these policies.
- Assist Program and Operational personnel in regular procurement planning meetings.
- Assist staff as needed on timely completion of purchase requests and other documentation.
- Oversee the gathering of quotations and bids from the market for PR – as per Mercy Corps standards and formats.
- Interact with contractors, in coordination with the Program & Logistics Managers.
- Ensure that the required documentation of supplies and transactions are completed to MC standards.
- Prepare status reports on deliveries for P&L and office Management and recipient of supplies. Assist in the maintenance of thorough procurement files as outlined in the MC procurement policy.
- Coordinate with the Warehouse on delivery of items including completion of Goods Received Notes, storage of items and transfer of items to field sites.
- The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Procurement Management:
- Regularly produce purchase status and completed purchases reports using the Ongoing PR Master List and PR Master List.
- Ensure that Mercy Corps’ procurement activities are legal and moral.
- Enforce proper use of procurement ceilings and approval procedures.
- Ensure that the procurement filing system is in place and in accordance with the Procurement filing procedures as outlined in the Procurement Manual.
- Assist the P&L management and office staff with procurement activities, as required.
- Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of MC
- Assist P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
- Maintain files on market prices for commonly-bought items.
- Establish preferred supplier agreements for commonly used items.
Team Management:
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
- Supervise, hire and orient new team members as necessary.
- Provide team members with information, tools and other resources to improve performance and reach objectives.
- Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Security:
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning:
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries:
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
- Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility:
- Directly supervises the Procurement Officer and Procurement Assistant/intern.
Accountability:
- Accountable for following Mercy Corps Field Procurement Manual, the MC Code of conduct regarding procurement activities and MC Conflict of Interest policy.
- Reports Directly To: Operations Manager (or Operations Director in the absence of Ops Manager)
- Works Directly With: Operations Team, Finance Team, Co-ordinates with Mercy Corps program and operations staff regarding procurement planning and activities.
Knowledge and Experience
- Degree in a relevant Business field is desired.
- 3-4 years of experience in a similar senior position in a large scale supply chain management and / or international business or NGO (preferable).
- Certification in procurement/supply chain management.
- Training in Strong organizational skills; ability to interact effectively with international and national personnel.
- Excellent oral and written English skills. High-level computer skills in MS Office suite.
- A demonstrated ability to multi-task and process information into action as to not delay program activities.
- A clear understanding of procurement ethics and donor compliance is essential.
Success Factors
- Conscientious with an excellent sense of judgment
- Ability to work simultaneously on multiple tasks
- Willingness and ability to work effectively with a wide variety of people
- Ability to work as part of a team and coordinate with project personnel
- Good spoken and written English
- Computer literate and strong organizational skills.
Job Title: Roving Human Resource Officer
Reference Number: ABV/OPS/2020/0010
Location: Borno
Location: Maiduguri, Nigeria (with 50% travel to field/ project locations)
Position Status: Full-time, Regular
Program / Department Summary
- Mercy Corps has been present in Nigeria since 2012, focusing its interventions on humanitarian assistance, economic development, and conflict mitigation. With the ongoing insurgency in Northeast Nigeria causing the displacement of millions of individuals, Mercy Corps started its humanitarian response in 2014 to address the rising humanitarian needs. As the crisis has persisted, Mercy Corps’ strategy has also expanded to address the root causes of the conflict and seek to build the long-term resilience of communities with integrated programs focusing on governance, the recovery of markets and livelihoods, social cohesion and social protection, youth empowerment, and local conflict management.
- The Human Resource Department is responsible for providing effective HR policies, procedures, and people-friendly guidelines and support within Mercy Corps Nigeria. This includes but is not limited to: Talent Acquisition & Development; employee engagement coordination; countrywide training & learning management; compensation & benefits administration; performance management oversight; disciplinary & grievance handling; staff data management; staff disengagement management and 3rd party service provision management (HMO, Group Life, etc).
General Position Summary
- The Roving HR Officer will work alongside members of the HR Department and be responsible for ensuring adherence of HR policies and procedures, recruitment is according to Recruiting Guidelines as well championing national hiring and national & expatriate onboarding process.
- S/he will also work with the HR Manager and HR team to support the Human Resource function across MCN including employee engagement & management, performance management, employee welfare and HR project management.
Essential Job Responsibilities
Strategy:
- Support the HR Manager in successful implementation, adherence, and common understanding of National Staff Handbook and other HR Policies in all MC-N Offices
- Support the HR Manager to ensure that controls are put in place to allow for transparent and unbiased HR processes and systems
HR Management:
- Execute full lifecycle talent acquisition activities for multiple disciplines and levels positions activities in line with the set recruitment process and applicable staffing plans for Maiduguri and all northeast office positions
- Provide required training to all HR team members, hiring managers and recruitment stakeholders to ensure a smooth transition to Application Tracking System (ATS) for Maiduguri and all northeast office positions
- Ensure the right person is put in the right place and work closely with hiring managers to identify personnel needs, job specifications, job duties, qualifications and skills for Maiduguri and all northeast office positions
- Support in finalizing negotiations and prepare documentation including remuneration package attached to offers for new hires in accordance with MCN guideline for Maiduguri and all northeast office positions with Deputy HR Manager
- Perform all required reference, background, and documentation checks for new hires and discuss results with hiring managers for all Maiduguri and all northeast office positions
- Screen, refer and maintain a talent pool of external and internal candidates for additional interviews as applicable for Maiduguri and all northeast office positions
- Develop strategic relationships with strategic hiring sources (e.g. colleges, universities, networks, associations working for women and minorities) ensuring awareness of MCN as a destination employer in Maiduguri and all northeast office positions
- Ensure effective implementation of onboarding mechanism and all team members receive complete orientation within 15 days of hire in Maiduguri and all northeast offices
- Ensure pre-hire new hire starter pack is ready and run orientation sessions for all new hires in Maiduguri and all northeast offices
- Monitor and ensure completion of all MC Mandatory onboarding and Safeguarding courses with one week of hire and full use of Talent Portal for Maiduguri and all northeast offices
- Provide a broad range of in-person field HR support, including support in performance management, grievance management and team engagement in all deep field and KARFIN offices
- Provide back-up/ interim support to the Northeastern region as necessary
- Travel to one of the deep field offices every 15-20 days to ensure constant staff engagement
- Proactively update HR Manager on staff issues & grievances and feedback from field offices
- Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Security:
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
- Team members are expected to conduct themselves professionally and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Accountability:
- Reports Directly To: HR Manager
- Works Directly With: Deputy HR Manager, Field HR Officers, All Hiring Managers, Senior Management Team, Mercy Corps operation staff, finance, program team and partner organizations.
Knowledge and Experience
- Bachelor’s degree in HR Management/ Administration or relevant field.
- 3 – 5 years of professional experience in multiple human resource disciplines specifically Recruitment, Selection, Orientation, Onboarding and Talent Management.
- Demonstrated understanding and proven experience of staffing and talent planning in international relief and development environments.
- In-depth knowledge and experience of the Nigerian Labor Act, compensation, benefits administration, recruitment, selection and onboarding
- Proficiency in MS Office, internet searching, and applicant tracking systems and use of social media for sourcing talent.
- Ability to communicate, influence and problem solve effectively across diverse cultures and geographical distances with sensitivity
- Fluency in English is required. Fluency in any other Nigerian languages will be an added advantage.
Success Factors
- The successful candidate must have excellent interpersonal skills, strong oral and written communications skills and should be an excellent listener.
- S/ he must have excellent analytical skills, good reasoning abilities, and sound judgment.
- S/he will also be able to thrive in a fast-paced environment and will demonstrate a strong understanding of the cultural and social environment that exists both in and out of Nigeria and will have the willingness and ability to work effectively with a wide verity of people.
- S/he will develop and maintain productive professional relationships with a broad spectrum of stakeholders within the organization and throughout the relief and development community.
- S/he will be flexible, resilient and possess the ability to prioritize and manage multiple tasks simultaneously.
- Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting.
- Team members are expected to conduct themselves professionally and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Deadline: 6th March, 2020.
How to Apply
Interested and qualified candidates should send their CV and Cover Letter in one document, addressing the position requirements, reference number and location to: ng-recruitment.nigeria@mercycorps.org clearly indicating the “Job Title” as subject of your mail.
Note
- All applications must include the position title and reference number in the subject line
- Please note that only short-listed candidates will be contacted for interview
- We are an equal employment opportunity organization so women are strongly encouraged to apply for this position.
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