Latest Job Vacancies at the Nigerian Red Cross Society (NRCS)

The Nigerian Red Cross Society (NRCS) was established through an Act of the Parliament in 1960 to complement public authorities in humanitarian interventions with the mandate to prevent and alleviate human suffering at times of peace or conflict, and to support individuals and communities to respond effectively to emergencies, without any form of discrimination as to class, gender, race, political opinions or religion.

As a result of the need to fill some consequential vacancies, the Nigerian Red Cross Society is desirous of employing capable hands for the efficient and effective discharge of her mandate.

Applications are hereby invited from suitably qualified candidates for the vacant position below at the National Headquarters of the Nigerian Red Cross Society:

Job Title: Assistant Coordinator Finance and Resource Management (Accountant)

Location: Abuja
Department: Finance and Resources Management
Job Family: Finance and Support Services
Contract Type: Permanent
Location: Abuja, Nigeria
Reports To: Head of Finance and Resources Management
Direct Reports: N/A

Responsibilities

• The Accountant shall be responsible for ensuring the timely and accurate processing and recording accounts payable activities as well as other assigned general accounting activities (including account receivables, inventory, etc.) and maintenance of various ledgers.
• The Accountant shall be responsible for the preparation, monitoring and control of NRCS budget, in addition to conducting the management reporting process.
• She / he will monitor and evaluate the financial information system, suggest improvements and oversee implementation.
• Coordinate field returns at the close of every month Payroll
• Process payroll payments within 24 hours of receipt from the HR department, and make transfers to staff bank accounts by the 25th of every monthEnsure that the professional taxes and other government statutory deductions like NSSF, Insurance etc. are processed before the deadline or in a timely manner.
• Ensure that the office is running smoothly and attend to all duties that are ordinarily performed, in the absence of the Finance Manager
• Complete urgent tasks and ensure prioritization of work in such a way to attend to duties without causing any disharmony
• Perform any other work-related duties and responsibilities that may be assigned by the Head of Finance.
• Work actively towards the achievement of the society’s goals.
• Abide by and work in accordance with the Red Cross humanitarian principles

Qualifications

• First Degree in Accounting or Commerce or Finance Management
• A professional certification in Accounting or a related field is highly desired e.g. ACA, ACCA, CIMA, ANAN, CPA etc.
• Minimum of 7 years proven work experience in Finance or similar role

Financial Control:

• Ensure appropriate control and security of all cash resources always
• Conduct ageing analysis and compile reports of outstanding payments over 30 days and follow up to ensure payment
• Closely monitor all financial activities and keep the management advised of all situations which have the potential for a negative impact on internal controls or financial performance
• Assist in the facilitation of both internal and external audit procedures as may be required

Budgeting:

• Develop, review and circulate annual budget guidelines / assumptions to all departments
• Compile all inputs into the budget from the organization units and departments and prepare detailed budget for management review and approval
• Develop and maintain a budget / commitment tracking system to monitor expenditures against budget
• Analyse budget performance, identify and obtain explanations for variances
• Make relevant contribution to the society’s cash forecasting and long-range financial planning.

Financial and Donor Reporting:

• Ensure production of financial reports to donors in line with agreed schedules
• Ensure that the Nigerian Red Cross Society staff are aware and adhere to the donor funding and financial reporting requirements
• Periodically generate reports that will assist programme managers monitor project expenditures and balances.

Treasury Management:

• Ensure accurate accounting and reporting of income generated by, or donated to NRCS
• Prepare cash and bank reconciliations.

Key Performance Areas:

• Timeliness and accuracy of payments processing
• Accuracy of ledger reconciliations
• Quality of financial reports
• Number of errors recorded in posting

Skills and Competencies:

• Proficiency in the use of MS office tools and data analysis software
• Ability to follow and safeguard the Finance Procedures and policies
• Technical knowledge of strategic management, project planning and budgeting, resource management and implementation ability.
• Fluency in written and spoken English.
• Strong judgment and ability to identify and analyse problems and to think strategically to anticipate, interpret and develop strategic responses to issues.
• Ability to persuade, influence, negotiate, manage and sustain effective, successful strategic relationships both internally and externally.
• Knowledge of project management.
• Understanding of NRCS program functions.

Behavioral Competencies:

• Articulate when communicating, and a curious and effective listener.
• Ability to protect the reputation of NRCS through the quality of work, knowledge and experience.
• High ethical standards and honesty in handling the organizational resources and zero tolerance to corruption.
• Culturally sensitive, globally – minded and show respect to the views and opinions of others
• Ability to collaborate and work well in a team.
• Ability to work under pressure and meet deadlines.

Job Title: Head of Finance & Resource Management

Location: Abuja
Department: Finance and Resource Management
Job Family: Finance & Support Services
Contract Type: Permanent
Reports To: Secretary General
Direct Reports: All other Finance Staff
Grade Level / Designation: Senior Management

Job Summary

• The Head of Finance and Resource Management shall be responsible for providing overall guidance, leadership and direction in the execution of financial activities of the NRCS.
• This role also entails anticipating and controlling financial risks through creation of strong internal control environment
• He/she is in charge of planning, directing, organizing and controls the operations of the department to ensure NRCS achieves its mandate in accordance with accepted accounting principles and NRCS policies and procedures.
• She/He will provide Management and the Board with timely, complete and accurate financial information for necessary decision making

Job Description

• Budgeting and Planning
• Contributes to NRCS Strategic Development Planning.
• Leads the Budgeting process and guides the management on compliance and rationalisation

Main Duties and Responsibilities

• Provides technical support to budget holders/head of departments and units in development of their budgets.
• Support in funding plan, strategies and putting supportive systems in place to ensure accountability
• Oversees cash flow management process, making sure that funds are available for operational use.
• Coordinates cash forecasts with HoD´s and Branch teams.
• Consolidates the NRCS budgets and gives an overview to the senior management team.
• Lead the budget revision sessions and advise on their realism, consistency and compliance with applicable standards
• Coordinate the proactive monitoring and reporting of budget positions to all departments and programs
• Reviews monthly budget monitoring reports and take corrective action

Financial Control:

• Coordinate the development and implementation of finance and accounting policies, processes and procedures in line with leading practices
• Identify risks and financial implications of various projects/ initiatives and advise the Secretary General and management team accordingly
• Oversee the establishment of efficient controls to mitigate identified financial risks
• Review and authorize key expenditures/ transactions of the departments in line with the NRCS approved budget and manual of financial authority.

Treasury Management:

• Proactively manage and monitor NRCS cash flows, ensure optimal cash management and implement best practice in treasury management procedures
• Review cash request analysis and ensure that the NRCS has enough cash to run its activities
• Provide regular cash forecasts for the attention of the Secretary General
• Implement mechanisms to safeguard NRCS liquid and fixed assets in line with NRCS financial policies.

Donor Reporting:

• Review the finance sections of funding proposals for donors.
• Compile accurate, regular and timely financial and narrative reports for NRCS and for donors
• Coordinate the donor financial reporting process ensuring that the reports are prepared and sent to the donors before due dates

Financial Analysis & Reporting and Tax:

• Provide timely, accurate and relevant financial information/ reports to aid management decision making
• Manage NRCS statutory reporting obligations on an accurate and timely basis including production of annual reports and accounts
• Ensure all recommendations from the external auditor’s management letters are adequately.
• Oversee tax planning to optimize NRCS tax position (majorly PAYE) and ensure compliance accordingly Accounting and book keeping
• Oversees payment process to ensure that all transactions are within accepted standards and in accordance with laid down processes
• Set up a functioning accounting system that ensures transactions are captured accurately and on a timely manner
• Set up a month end calendar and ensure it is strictly adhered to
• Reviews and validates all balance reconciliations
• Carrying out frequent data backups for the finance department
• Over see proper filing system to enable easy retrieval of information
• Capacity Building for Finance and programme staff
• Support and train key Finance staff and other staff on finance management, as required
• Provide advice on improving the financial reporting component as well as the use and benefit of international accounting standards
• Ensure that lessons learnt and good practice from finance management are used to improve future financial management
• Develops finance structure and ensures the department has adequate expertise in achieving efficiency, effectiveness in supporting NRCS using customer oriented approach
• Participates in recruitment of new staff within the department
• Inducts and trains of new finance staff in collaboration with HR
• Facilitate effective delegation, support and follow up to build capacities of finance staff
• Maintaining a motivated and effective team
• Periodic establishment of objectives and carrying out regular performance reviews
• Supports finance staff in development of learning objectives and championing necessary training opportunities with the aim of increasing departments expertise.

General:

• Manage direct line reports and assigned resources such as financial, equipment, etc.
• Monitor Key Performance Areas to ensure an adequate financial management of the operation projects at all levels
• Prepare ad hoc analysis reports to the management team (e.g. financial implications and budgets for the existing plans, allocation of shared costs, etc.)
• Perform any other work-related duties and responsibilities that may be assigned by the Secretary-General
• Duties applicable to all staff
• Work actively towards the achievement of NRCS goals
• Abide by and work in accordance with the Red Cross fundamental principles and code of conduct

Key Performance Areas:

• Timeliness of annual budget preparation and approval
• Timeliness and accuracy of cash forecasts and funding estimates
• Availability of funding for NRCS operations
• Compliance with budget and relevant statutory requirements
• Degree of audit exceptions/ adjustments
• Timeliness and accuracy of financial reports

Skills and Competencies
Essential:

• Ability to follow and safeguard the Finance Procedures and policies
• Good leadership and accountability levels
• Strong judgment and ability to identify and analyse problems and to think strategically to anticipate, interpret and develop strategic responses to issues
• Ability to persuade, influence, manage and sustain effective, successful strategic relationships both internally and externally
• Strong negotiation skills and the ability to persuade others to adopt a specific course of action to achieve desired results
• Proficiency in the use of MS office tools and data analysis software
• Fluency in written and spoken English

Desirable:

• Understanding of NRCS programmes and support functions.

Behavioural Competencies:

• Capable of communicating analysis and insights effectively, and articulate when communicating
• Demonstrated success in relationship building internally and externally with a wide array of stakeholders
• Ability to build and protect the reputation of self and society through the quality of work, knowledge and experience
• High ethical standards and honesty in handling the organizational resources and zero tolerance to corruption
• Culturally sensitive, globally-minded and show respect to the views and opinions of others
• Ability to collaborate and work well in a team
• Ability to work under pressure and meet deadlines.

Deadline: 18th February, 2020.

How to Apply
Interested and qualified candidates should forward their Applications to: recruitment@redcrossnigeria.org using the Position applied for / Name of Applicant as the subject of the email.