Finance Deputy Head of Department at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Finance Deputy Head of Department

Location: Abuja, FCT
Job Type: Full Time
Starting date: As Soon as Possible
Direct Line Manager: Finance Head of Department
Department: Finance

Objective 1

• Contribute to grant financial management, donors compliance & budget analysis

Tasks and Responsibilities:

• Assist Head of Finance Department in receiving & incorporating budget forecast in Budget Follow Up (BFU);
• Update all financial tool on a monthly basis, BFU, Shared Cost, Financial Plan;
• Support budget holders in developing their forecast and monitoring their lines;
• Provide analysis to Head of Finance Department for each grant and ensure forecast is updated and accurate with the help financial tools (BFU, Financial Plan etc.);
• Review donor guidelines and ensure flexibility and other eligibility rules are respected;
• Preparation of internal and external financial report;
• Provide support for all bases on financial issues in collaboration with Head of Finance Department;
• Control expense eligibility base on the General Ledger and supporting documents before contributing to financial reports;
• Assist Head of Finance Department to elaborate new budgets for proposals.
• Monitor level of spending, collect BFU forecasts from all contributors (Project Manager, Field Coordinator, Logistics) and be finance focal point on Budget Follow-up;
• Participate in the preparation and/or review of the mission financial plan for the shared costs and communicate to all finance managers on all bases;

Objective 2

• Treasury forecast & cash management

Tasks and Responsibilities:

• Cross check the treasury forecast for all bases on a bi-monthly basis & ensure its more realistic;
• Consolidate & analyse mission monthly cash forecasts for Head of Finance Department in the absence of Finance Manager;
• Review expenditures ensuring they are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures;
• Monitor timely transfer to the field offices based on bi-monthly cash forecast in the absence of Finance Manager.

Objective 3

• Support internal and external audits

Tasks and Responsibilities:

• Assist Internal Auditor in internal and external audits, provide auditors with all necessary documentation in coordination with Head of Finance Department;
• Assist Head of Finance Department in ensuring a good internal system is in place for audit;
• Arrange surprise & spot audit checks during field visits as well as in Abuja.
• Assist Head of Finance Department with his/her collaboration in providing supporting documents / information as requested by Auditor;
• Follow up on recommendations provided by auditors in the finance department;

Objective 4

• Capacity building for finance and non-finance staff

Tasks and Responsibilities:

• In the absence of Finance Head of Department, develop and conduct training for finance & non finance staff on Financial policies & tools;
• Visit the field bases regularly, provide recommendations and follow up on observations made in collaboration with Head of Finance Department and internal audit department;
• Conduct regular refresher’s training on financial tools to new/existing finance & non-finance staff.
• Contribute to the professional development of Finance Team members;

Objective 5

• Mission Financial Coordination

Tasks and Responsibilities:

• Replace the Head of Finance Department in his/her absence;
• Participate to weekly/monthly coordination meeting as necessary;
• Assist Head of Finance Department in creating/updating new/existing and implementing financial tools & policies;
• Coordinate with finance managers about budget management, HR on payroll and organograms and recruitment requests as well as Logistics on procurement on validation and/or approval on LINK as well as logistics cash forecast;
• Liaise with the tax consultant on annual FIRS returns, tax clearance certificates.

Skills & Experience
Essential:

• At least 5 years of professional experience in Finance related roles with proven experience in team management
• Strong leadership and managerial skills;
• Fluent in English, Team player, flexible and adaptable;
• Committed to Action Against Hunger values, managerial charter and the mission charter of principles;
• Commitment to promote gender equality;
• Capacity to work with large amount of information, financial analysis, synthesis and reporting
• Exceptional organization, time management, and attention to detail;
• Very good communication & training skills and ability to maintain confidentially;
• Strong Microsoft Office skills particularly in MS Excel;

Preferred:

• Prior experience in NGOs/INGOs is highly preferred;
• Experience with SAGA accounting system is an added advantage;
• Excellent knowledge of donors compliance and financial guidelines.

Minimum Basic Salary
NGN 522,793 per Month

How to Apply
Interested and qualified candidates should:
Click here to apply

Note: Qualified women are strongly encouraged to apply