Job Vacancies at Idmibok International (360HSDC)

Job Title: Program Officer

Location: Abuja

Job Overview

• The Program Officer is responsible for supporting program operations, including strategic planning, coordination, implementation and monitoring.

Job Responsibilities

• Ensuring financial compliance under program activities including budgets, expenses, documentation, etc.
• Developing long-term business plans
• Reviewing, monitoring and managing program budgets
• Drives the implementation of projects
• Achieves project requirements within budget, established timeframe, standards of quality, and donor satisfaction.
• Establish, maintain, and develop productive working relationship with field staff, subordinates, consultants at large, and other departments within 360HSDC.
• Participate and represent program management at offsite venues for the purpose of business development and information dissemination as directed.
• Contribute to and inform program design, knowledge of tools towards implementation of projects, knowledge management and thought leadership, and collection of resources.
• Work with Monitoring and Evaluation (M&E) team to design and determine indicators, ensure that the field has the tools to monitor progress made towards indicators, periodically check in with field team on data collection and progress toward meeting objectives, and share experience with regional teams.
• Monitor and evaluate project progress and performance, including reviewing deliverables, and make recommendations where project activities may need to be adjusted based on M&E results.
• Travel to field offices to monitor project activities.
• Actively participate in business development/proposal development/new initiative processes.
• Provide professional developmental opportunities for junior program staff. Evaluate performance of supervisee(s), and provide constructive feedback and proactive management.
• Work with Human Resources to source and recruit critical talent.
• Work with Contracts and Grants to ensure timely acquisition and delivery of services.
• Support design, review/selection, and implementation of subawards, including review of quarterly narrative and financial reports, as well as processing invoices.
• Ensure the quality of monthly/quarterly reports.
• Provide input into annual workplans, performance monitoring plans, and other programmatic reports.
• Other duties as assigned.

Qualifications

• Bachelor’s degree required. Master’s Degree in international relations, political science, international development preferred.
• Minimum of 3 years of overall work experience in the international development sector.
• Significant experience with budget management and oversight of large single project or multiple small projects, including projections, pipelines, and modifications.
• Experience supporting business development efforts.
• Proposal writing and development experience is essential
• Experience with program management, project design, and business development.
• Microsoft Office and Excel required.
• Strong written and verbal communication skills are required.
• Knowledge of political contexts in multiple African countries preferred.
• Field experience desirable.

Job Title: Senior Project Officer

Location: Abuja

Job Overview

• The Senior Program Officer is an intermediate professional position that provides tactical support to the program division. Specific duties will include development, technical, administrative and financial management support and oversight.

Responsibilities

• Serve as primary interface for the organization and local staff to implement projects.
• Achieve project requirements within budget, established time frame, standards of quality, and donor satisfaction.
• Establish, maintain, and develop productive working relationship with field staff, supervisees, consultants at large, and other departments within 360HSDC.
• Represent program management at offsite venues for the purpose of business development and information dissemination as directed.
• Contribute to and inform program design, knowledge of tools towards implementation of projects, knowledge management and thought leadership, and collection of resources.
• Work with Monitoring and Evaluation (M&E) team to design and determine indicators, ensure that the field has the tools to monitor progress made towards indicators, periodically check in with field team on data collection and progress toward meeting objectives, and share experience with regional teams.
• Monitor and evaluate project progress and performance, including reviewing deliverable, and make recommendations where project activities may need to be adjusted based on M&E results.
• Travel to field offices to monitor project activities.
• Actively participate in business development/proposal development/new initiative processes.
• Provide professional developmental opportunities for junior program staff. Evaluate performance of supervisee(s), and provide constructive feedback and proactive management.
• Work with Human Resources to source and recruit critical talent.
• Work with Contracts and Grants to ensure timely acquisition and delivery of services.
• Support design, review/selection, and implementation of sub awards, including review of quarterly narrative and financial reports, as well as processing invoices.
• Ensure the quality of monthly/quarterly reports.
• Provide input into annual work plans, performance monitoring plans, and other programmatic reports.
• Other duties as assigned.

Qualifications

• Bachelor’s degree required. Master’s Degree in International Relations, Political Science, Public Health, International Development preferred.
• Minimum of 6 years of overall work experience in the international development sector.
• Significant experience with budget management and oversight of large single project or multiple small projects, including projections, pipelines, and modifications.
• Experience managing and providing guidance and supervision to employees.
• Experience supporting business development efforts.
• Proposal writing and development experience essential
• Experience with program management, project design, and business development.
• Microsoft Office and Excel required.
• Strong written and verbal communication skills are required.
• Knowledge of political contexts in multiple African countries preferred.
• Field experience desirable.

Job Title: Shelter / Infrastructure Officer

Location: Abuja

Job Overview

• The Shelter/ Infrastructure Officer conducts comprehensive sectoral needs assessments in liaison with other relevant sectors such as protection, program, community services, Public Health, WASH, administration and supply.
• S/He ensures that 360HSDC’s field operations are supported in carrying out shelter and settlement needs assessments, taking into account the current situation, projected population planning figures and the expected scale of returns.

Responsibilities

• Ensure that 360HSDC Field operations are supported in carrying out shelter needs assessments taking into account the current situation, projected population planning figures and the expected scale of returns.
• Development of country level shelter strategies, while considering the local context, age and gender, culture, climate, environmental protection and the availability of local resources, including materials, capacities and existing infrastructure
• Provide clear guidance on standards for shelter, including minimum emergency standards to meet basic and essential needs as well as guidance for phased improvement of shelter conditions that will be necessary as the duration of the displacement prolongs.
• Together with 360HSDC’s implementing partners, compiling, analyzing and mapping available information on shelter options in country, taking into account relevant policies adopted by the Government.
• When planning shelter works, ensuring that the technical component reflects 360HSDC’s minimum standards for the provision of emergency and other types of shelter assistance and is within the budgetary requirements. Due consideration should be given to standards in other relevant sectors such as water and sanitation.
• Ensuring the shelter strategy is periodically reviewed to reflect the evolving situation in country and progressively transitioning to more sustainable shelter solutions. This process should be done in close collaboration with the beneficiaries and the host Government while bearing in mind the shelter needs of people upon their eventual return to their state of origin.
• Ensuring that specifications, bills of quantities and drawings are produced in a technically sound and standardized manner.
• Establish monitoring and evaluation tools to ensure that works are implemented according to plans and completed within the designated timeframe.
• Ensure that local communities have been consulted on all activities so as not to create unnecessary tension between the displaced and host populations.
• In consultation with 360HSDC’s donors and local communities themselves, identifying the need for community based Quick Impact Projects (QIPs) that can benefit the local and displaced communities
• When identifying beneficiaries, ensure that the needs of the most vulnerable population of concern (POC) and host families are addressed.
• Other duties as assigned.

Qualifications

• Degree in Architecture or Civil-Engineering
• Minimum 3 years of relevant experience with graduate degree (equivalent of Master’s), 5 years with undergraduate degree (equivalent of a BA/BS), with a minimum of 2 years of international field experience.
• Experience working with International NGO is preferred.

Job Title: New Business Advisor

Location: Abuja

Job Overview

• The New Business Advisor will work alongside their team to explore and leverage 360HSDC’s core competencies to win new business for the organization.

Responsibilities

• Ensure that the Country Office has a comprehensive Business Development Strategy in place, which is in line with the Country Strategy, and is implemented and monitored effectively.
• Identify, research, and disseminate information on new funding opportunities from bilateral, multi-lateral, and other institutional donors.
• Position Country Office to successfully win and manage medium and large grants, including support management of Country Portfolio and setting of financial targets
• Lead development of high-value or complex proposals or bids including proposal writing and interdepartmental coordination with Program, Operations, Awards and Finance team for proposal development.
• Cultivate business relationships with external stakeholders and potential partners for large scale or strategic funding opportunities.
• Track up-coming funding opportunities, donor engagement and proposal development process.
• Provide regular updates to the Department head on status of the funding portfolio and key trends to monitor.
• Assist in developing funding strategies for thematic program plans and cross-sectoral integration.
• Cultivate excellent working relationships with donor agencies at regional and country level as appropriate and in collaboration with the Head of Department
• Any other duties assigned.

Qualifications

• Bachelor’s Degree in Development Practice, Social Science, Political Science, International Relations or relevant field; an advanced degree is a plus
• Minimum 4 years’ experience in development and or emergency contexts, preferably with solid experience in at least two priority sectors: education, protection, humanitarian, child rights governance, health and nutrition.
• Proven track record in producing winning bids and proposals for institutional donors, corporate / private sector and others
• Strong understanding and experience with institutional donor funding mechanisms and contract regulations.
• Excellent writing/editing, reporting, budget development and presentation/communication skills.
• Experience in coordinating development of large-scale or strategic proposals, including the development of multi-million-dollar project budgets.

Job Title: IT / Innovations Officer

Location: Abuja

Job Overview

• The IT/Innovations Officer is responsible for supporting the daily IT operations of 360HSDC, including computer hardware and software, and thus has a direct impact on productivity of colleagues.
• S/he will offer the first tier of technical support for staff based in the region, ensuring timely resolution to technical issues with a focus on customer service.

Responsibilities

• WAN connectivity and maintenance (Internet connection and services; Broadband, leased line, ADSL, ISDN or dial-up connection and devices configuration and maintenance)
• Computer hardware and application installation, configuration, troubleshooting and maintenance (laptops, desktops, printers, mobile phones, Windows OS updates, approved 3rd party software updates, Microsoft Office suite) following 360HSDC’s established procedures
• Web design, development and management
• Act as the point of contact with 360HSDC, respond to all end user support issues and requests, escalating as needed
• Provide assistance in the local procurement of IT related equipment with regards to 360HSDC’s standards.
• Advise and execute IT/MIS efforts, including developing and designing mobile apps, communication tools, drafting proposal shell using adobe suite and any and all business and communication materials.
• Lead all technical inputs to IT and work with the operations manager in growing the communications and ICT aspects of the company.
• Contribute to the design, management, and implementation of any and all country office IT/MIS projects
• Ensure Software and antivirus updates are current for all staff
• Review system logs and assess any errors; resolving or escalating if present
• Remove unauthorized software as detected by monitoring tools.
• Prepare the report on monthly incidents and scheduled services performed.
• Document common technical support issues with resolution, proactively identifying recurring issue areas and implementing solutions
• Manage incoming and outgoing of personnel as pertaining to IT, including local hardware procurement. Take ownership of the onboarding and separation processes
• Take budgetary responsibility for services within region
• Support workshop and meeting audio-video technology
• Document standard business processes
• Manage and administer user accounts
• Other duties as assigned.

Qualifications

• Bachelor’s degree in IT or related course; advanced degree is an advantage
• 4 years of experience in providing technical support in a complex organization
• Expertise in Microsoft operating systems and applications: 7, 10; Office 2013, 2016, 2019, Office 365
• Experience configuring and supporting peripherals: docking stations, monitors, printers, etc.
• Experience configuring and supporting enterprise software: antivirus, productivity, communications, etc.
• Understanding of TCP/IP and general networking
• Experiencing developing and maintaining websites
• Experience supporting audio-video equipment a plus
• Familiarity with scripting (VBScript, PowerShell), Zoom, Smartsheets, Box, Group Policy, WSUS, WDS, Lenovo products, networking configuration and protocols, Adobe suite, Zendesk a plus
• Microsoft and other technical certifications a plus.

Job Title: Humanitarian Generalist

Location: Abuja

Job Overview

• The Humanitarian Generalist will work in close collaboration with the other units in 360HSDC and support coordination with the humanitarian community (government and other stakeholders) to ensure efficient flow of information, effective coordination, advocacy and reporting.

Responsibilities

• Assists in the design and preparation of information and analysis on humanitarian, disaster, emergency relief and related issues.
• Monitors, researches, analyzes and presents information gathered from diverse sources on assigned topics/issues, including trends in conflict, humanitarian needs and humanitarian response in Nigeria, and brings together key stakeholders to inform analysis, as required.
• Leads the process of or substantially contributes to the preparation of various written documents, e.g. draft sections of 360HSDC’s internal and external information products (such as Situation Reports or Humanitarian Bulletins), studies, background papers, policy guidelines or related documents.
• Develops and maintains reference/resource information on specific topics or policy-related issues; responds to various inquiries and information requests internally and externally
• Assists in the production of appeals for international assistance, including through compilation of relevant information and analysis on the humanitarian situation and response in Nigeria.
• Assists in the organization of meetings, seminars, conferences, workshops, etc. with other agencies and partners to facilitate exchanges of professional expertise and views on specific humanitarian-related subjects/issues, including analysis of the situation in Nigeria; serves as reporter to such events.
• Maintains awareness and analysis of current humanitarian affairs and related issues, to include relevant political, policy, gender considerations or other developments in specific subject area, country or region concerned.
• Serves as the primary focal point on specific topics or policy-related issues; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., to ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues
• Builds and maintains relationships with NGOs, governmental officials and other stakeholders to ensure effective exchange and dissemination of reports and all relevant information
• Participates in technical assistance, disaster assessment or other missions, if required.
• Other duties as assigned.

Qualifications

• A first-level university degree (advanced university degree preferred) in Public Health, Political Science, Social Science, International Studies, Public Administration, Communication, Public Information, Information Management, or a related field is required.
• A minimum of 6 years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
• Relevant experience working in humanitarian operations as reporting officer is desirable.
• Excellent Information Communication and Technology (ICT) and Report Writing skills.;
• Knowledge of Information Management (IM);
• Ability to build networks and partnerships and capacity to work in a team;
• Balances meeting deadlines, while maintaining high professional standards and accuracy
• Demonstrates the highest level of discretion in a manner that promotes a positive working environment.

Job Title: Director of Humanitarian Services

Location: Abuja

Job Overview

• The Director of Humanitarian Services will serve as the Head of the Humanitarian Services department at 360HSDC.
• S/He will serve as a policy advisor to the organization on humanitarian principles and initiatives.

Responsibilities

• Serve as 360HSDC’s Head of Humanitarian Services department in country, providing oversight of all programmatic/administrative tasks necessary for the efficient functioning of the department, and being accountable for the use of resources and for the results obtained
• Consult on a regular basis with other NGOs, the government and the donor community on all appropriate aspects of the implementation and delivery of humanitarian activities, to ensure that coordination structures at local, provincial and national levels operate in a coherent and cost-effective manner;
• Support the planning, monitoring, and evaluation of humanitarian programs, facilitating incorporation of lessons learned, policy guidelines etc. into humanitarian response activities;
• Promote best practices in humanitarian planning, response and evaluation;
• Develop, reinforce and maintain effective coordination mechanisms with the humanitarian country team and other key humanitarian stakeholders;
• Establish / manage information management systems to effectively map areas of humanitarian needs and response activities in support of coordination efforts
• Foster and reinforce linkages between field monitoring, information management and coordination efforts
• Ensure regular and effective supervision of department staff, particularly by leading, managing, developing, and training staff; foster teamwork and communication amongst staff; and strengthen linkages between the staff in field, regional and headquarters offices;
• Lead, formulate, supervise and carry out the work planning and budgeting process, support resource mobilization and ensure sound financial management of the department;
• Ensure the Office produces timely, high-quality outputs including comprehensive workplans, concise and factual situation reports, analytical papers, comprehensive and fact-based information products, etc.; ensures that all outputs produced by the department meets required standards and complies with relevant mandates.

Qualifications

• Advanced university degree (Master’s degree or equivalent) in Business or Public Administration, Finance, Accounting, Law, Social Sciences, International Affairs, Political Science or related area.
• A minimum of 8 years of progressively responsible experience in disaster relief coordination, humanitarian assistance, or related field is required.
• Field experience in emergency situations (complex emergencies or natural disasters) is required.
• Experience in either coordinating relief/humanitarian response, or participating in coordination, is desirable.
• Previous humanitarian affairs work experience is desirable.
• A minimum of four (4) years of relevant experience at an international NGO.

Job Title: Director of Grants, Administration and Communications

Location: Abuja

Job Overview

• The Director of Grants, Administration and Communications is responsible for ensuring compliance with donors’ regulations, grant specific requirements and 360HSDC’s policies and procedures.
• Additionally, this position will ensure that all information and data collected from the field is compiled, documented, analyzed and reported in a results-based and timely manner for 360HSDC’s internal purposes and as per donor requirements.
• The position is also responsible for developing high quality communication products, highlighting the organization’s program activities for external audit and sensitization.

Responsibilities

• Under the supervision of the Country Director and in close collaboration with the M&E Coordinator, ensure timely compilation of program and project data to comply with internal, donor, and sector coordination reporting requirements by deadline;
• Work in tandem with the Country Director and technical program staff to support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool;
• Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status;
• Provide assistance in preparation of budgets and in the analysis and evaluation grant performance and budget burn rates in coordination with program and finance personnel
• Organize and participate in grant kick off and grant review meetings and provide advisory assistance to program staff
• Ensure tools and processes are adequate and in place for purpose to collect relevant quantitative and qualitative information required for reporting to a range of stakeholders;
• Maintain grants filing system for all grants, including agreements, proposals, revisions, reports, etc
• Provide editing and quality assurance of all internal and external reports for review by the Management prior to dissemination;
• Conduct regular review with project teams of contract delivery and performance against indicators (project and contract indicators)
• Under the Supervision of the Country Director, develop, implement, and monitor a communication and visibility plan to facilitate better understanding among partners, donors, beneficiaries and host communities, media, the general public, and government stakeholders about 360HSDC as an organization, including program achievements and progress.
• Assist in donor relations; participate in calls with 360HSDC’s donors, represent the organization at donor meetings as required; and communicate relevant priorities to donors and internal business development
• Act as the focal point for collecting and compiling information to produce internal/external communication materials highlighting the 360HSDC’s contribution toward responding to crisis, ensuring the respect of organization ethics and code of conduct and standards are considered before all products are disseminated publicly;
• Provide high-quality editing of reports, text and any program and communication materials and products to the standard required for public dissemination;
• Maintain and update 360HSDC’s country profile documents, fact sheets, and presentations for external audiences;
• Ensure all 360HSDC’s and donor visibility requirements and communications commitments are implemented;
• Oversees organization’s social media and traditional media presence
• Oversees the administration of various team management tasks including organizing team meetings and other relevant management meetings.
• Undertakes the development and administration of systems for information sharing and archiving
• Oversees the administrative function of 360HSDC.

Qualifications

• Advanced degree in Social Sciences, Business Administration, International Development and / or in a relevant field of study.
• At least 8 years of experience with a humanitarian organization in a similar role
• Experience writing proposals and managing information related to large-scale emergency response and reporting to donors
• Experience analyzing donor regulations and requirements;
• Demonstrated experience of working closely with support functions (finance and logistics) on activity and procurement planning.