Ongoing Recruitment at Women Friendly Initiative (WFI)

Job Title: Project Manager

Location: Kuje, Abuja
Reports to; Director of Programs

Details

The successful candidate will:

• Support in a consultative and collaborative capacity, the AYFHS Coordinators and advocacy officers in Lagos and Kano states in the day to day implementation, technical guidance and inputs and ensuring compliance with National AYFHS Standards of Practice and FMoH and SMoH Family Planning Service Protocols.
• Participate in the design of communitybased structures (depot holders, PPMVs, CHEWs, CPs, and PHC Nurses) strengthening efforts including trainings, innovative ASRH service delivery approaches and documentation tools.
• Support the State level team to ensure compliance with WFI and the Projects’ rules and regulations and report to the WFI Chief Executive Officer (CEO) through Director of Programs (DOP).
• Work with the YFHS Coordinator and State advocacy staff to ensure prompt, timely and detailed monthly, quarterly, biannual and annual report writing.

Key Performance Indicators:

• Program Management  USAID “YouthPowered Ecosystem to Advance Urban Adolescent Health and WellBeing in Nigeria.” Project  (60%)
• WFI organizational New Business Development – (40%)

Major Accountabilities
Program Management  USAID “YouthPowered Ecosystem to Advance Urban Adolescent Health and WellBeing in Nigeria.” Project  (60%):

• Participate in the state level Community Mapping of Urban slums, Clusters, facilities and community adolescents’ congregational spots in Lagos and Kano states
• Support the development of advocacy roadmap for adolescent friendly health services at target states for different stakeholders (Government, Community leaders, CSOs, Health professionals and private sector)
• Support partnership efforts with state chapters of Association of Patent Proprietary Medicine Vendors (PPMVs), and Community Pharmacists in Lagos and Kano states.
• Support the development of monitoring tools for adolescent/youth friendly health services training and services uptake and referral linkages with Lagos and Kano project teams.
• Support Establishment/ strengthening of clusters of traditional and nontraditional providers for efficient bidirectional referral system including development and distribution of referral maps
• Support projects teams efforts at strengthening capacity of PPMVs, community pharmacists, depot holders, and other nontraditional providers to provide youthfriendly sexual and reproductive health services and referrals in urban slums in Lagos and Kano, including facilitating increased access to commodities through the Commodity Logistics Management System and leveraging social marketing initiatives of private sector suppliers
• Assist with the development of work plans and program implementation, including overseeing training and capacity building, communitybased sensitization and engagement, appropriate linkage and referral to health facilities, and support for retention in SRHR/FP/HIV services, according to work plans, targets, national policy, guidelines, and program SOPs.
• Plan and coordinate periodic staff meetings in project states
• Warehouse WFI’s monitoring, evaluation, research and learnings on the USAID “YouthPowered Ecosystem to Advance Urban Adolescent Health and WellBeing in Nigeria.” project.
• Support the planning of travel arrangements for all project team members’ trips to their designated State
• Work closely with other consortia technical teams in implementing project activities including supportive supervision and development of reports and other narratives as required.
• Guide project team members to conduct themselves ethically and professionally, respect participants and community values, and uphold WFI’s values and policies
• Represent Project and WFI at relevant community engagement events

Monitoring, Evaluation and Learning (MEAL):

• Demonstrate leadership in the development and implementation of an M&E strategy and/or implementation plan
• Ability to provide advice, guidance, and consultation to DOP on the interpretation and application of monitoring and evaluation data and findings
• Demonstrate ability to develop and conduct robust assessments and evaluations.
• Demonstrate knowledge of information and communications technology and its application to performance monitoring and evaluation
• High degree of judgment, maturity, ingenuity and originality to interpret strategy, to analyze, develop and present work results, and to monitor and evaluate implementation of programs

WFI Organization New Business Development (40%):

• Support proposal development and writing processes
• Use existing networks and contacts to facilitate partnerships with potential donors; both private and public sectors.
• Contribute written inputs on proposals.
• Contribute to the coordination of new business efforts
• Provide quality control of proposals written by WFI Team.
• Research and identify development trends, prospects, and growth opportunities; compile and maintain information related to key contacts, organizations, and overlapping interests with WFI organization.
• Explore opportunities and business cases for partnership
• Support discussions funding conversations with partner/funding organizations.

Education

• Bachelor in Nursing, Public Health, Medicine and Social sciences. A Master Degree in Public Health or related field will be an advantage.

Experience, Skills, and Minimum Qualifications

• Minimum 5 years of working experience at the managerial level in AYFHS/Youth/SRHR/FP program in Nigeria or related field development
• Minimum 2 years working experience in USAID donorfunded youthfocused projects in at least a state in Nigeria
• Minimum 2 years’ experience directly supervising or managing multidisciplinary teams of at least 5 staff, with demonstrated skills in leading professional teams
• Strong experience and skill in proposal writing with verifiable results of winning donor grants
• Knowledge of specific state policies and youth development networks would be an advantage
• Demonstrated experience and ability for programs in slums
• Demonstrated excellent sense of responsibility and discipline
• Demonstrated ability to monitor and document observed activities
• Demonstrated ability to write clear and accurate reports
• Good knowledge of basic computer software such as Microsoft Word, Excel and PowerPoint and other multimedia communication platforms
• Exceptional ability to multitask, work independently and autonomously
• Fluency in English, and Hausa  specifically for the Kano Role
• Passion for working with youth

Job Title: Project Assistant

Location: Kuje – Abuja
Reports to; Director of Programs

Details

• Program Management – USAID “Youth-Powered Ecosystem to Advance Urban Adolescent Health and Well-Being in Nigeria.” Project – (100% LoE)

The successful candidate will
Administrative management:

• Operationalize administrative procedures such as Time sheet, Travel and transportation, Documentation, and Procurement of services of Consultants.
• Manage and review approved claims of staff on the project
• Create and update staff information in personnel files
• Liaise with other units to update WFI’s fixed assets register
• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plan;
• Maintain project correspondence and communication;
• Collect, register and maintain all information on project activities;
• Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
• Contribute to the preparation and implementation of progress reports;
• Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings;
• Maintain project filing system;
• Prepare routine correspondence and memoranda for CEO signature;
• Receive, screen and distribute correspondence and attach necessary background information.

Financial management:

• Follow-up on timely disbursements by donors/prime partner;
• Assist in the preparation of payments requests for operational expenses, salaries, insurance, etc. against project budget and work plan;
• Support the preparations of project work-plan and operational and financial planning processes;
• Monitor project activities, budget and financial expenditures and maintain a proper record of approved project budgets and their revisions;
• Prepare and submit expenditure and programme budget status reports;
• Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
• Advise and assist CEO and DOP on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
• Undertake other financial and administrative tasks on an ad hoc basis.

Procurement:

• In accordance with the Work Plan arrange for procurement of equipment, supplies and services;
• Arrange for equipment maintenance and insurance as required;
• Ensure that contractual processes follow the stipulated USAID/WFI procedures;
• Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
• Maintain records over project equipment inventory.
• Perform other duties as assigned.
• Commitment to WFI’s core values and ideology.
• Passion for working with youth

Job Title: Youth Friendly Service Coordinator

Locations: Lagos and Kano
Reports to; Director of Programs
Slot: 2 Openings

Job Description

• The successful candidate will coordinate state level project (project set up, stakeholders identifications/engagement, development of work plans, budgets, reports, ensure timeliness and quality in project implementation.) across teams, and report to the WFI Chief Executive Officer (CEO) through Director of Programs (DOP).
• S/he will work in collaboration and close consultation with the Program Manager (PM) to provide day to day guidance, direction, and technical support.  S/he will participate in the capacity building of communitybased structures (depot holders, PPMVs, CHEWs, CPs, and PHC Nurses) and mobilizing communities/slums for improved accessibility to quality ASRH and FP Education and services in the states.
• S/he will oversee the state level program implementation activities, outputs and outcomes, including timely reporting of all activities, budget development and expenditure monitoring, routine program performance monitoring and evaluation in collaboration with other team members.

Key Performance Indicators:

• Program Management (50%)
• Stakeholder Engagement (35%)
• Financial Management/Governance (5%)
• Monitoring and Evaluation (10%)

Major Accountabilities
Program Management (50%):

• Coordinate state efforts in promoting youthfriendly sexual and reproductive health services in partnership with the states (Lagos and Kano) associations for Nurses, Patient Proprietary Medicine Vendors (PPMVs), and community pharmacists
• Participate in the state level Community Mapping of Urban slums, Clusters, facilities and community adolescents’ congregational spots in Lagos and Kano states
• Support consortium in the dissemination of mapping exercise findings at the state, LGA and community levels.
• Support the development of advocacy roadmap for adolescent friendly health services at different cadre of stakeholders (Government, Community leaders, CSOs, Health professionals and private sector)
• Strengthen capacity of PPMVs, community pharmacists, depot holders, and other nontraditional providers to provide youthfriendly sexual and reproductive health services and referrals in urban slums in Lagos and Kano, including facilitating increased access to commodities, such as through the Commodity Logistics Management System
• Strengthen providers’ capacity for adolescent/youth friendly health services training and monitoring tools in partnership with partners and the states
• Establish/ strengthen clusters of traditional and nontraditional providers for efficient bidirectional referral system including development and distribution of referral maps
• Assist with the development of work plans and program implementation, including overseeing training and capacity building, communitybased sensitization and engagement, appropriate linkage and referral to health facilities, and support for retention in SRHR/FP/HIV services, according to work plans, targets, national policy, guidelines, and program SOPs.
• Work with project implementing partners’ operations department to identify training venues, support logistics, and coordinate required supply chains for project sites
• Plan and coordinate periodic staff meetings in project state
• Support the planning of travel arrangements for all project team members’ trips to their designated State
• Represent WFI appropriately in delegated capacity at relevant state forums

Stakeholder Engagement (35%):

• Engage stakeholders at the state and community levels to build and maintain goodwill towards the project and accurate understanding of project goals to ensure community ownership
• Work closely and manage relations with other Consortium Partners and community partners
• Work closely with other consortia technical teams in implementing project activities including supportive supervision and development of reports and other narratives as required.
• Guide project team members to conduct themselves ethically and professionally, respect participants and community values, and uphold WFI’s values and policies
• Represent Project and WFI at relevant community engagement events

Financial Management/Governance (5%):

• Manage monthly state actual expenditure in line with WFI allocated budget, identify variances and ensure that the recommended necessary follow up actions by direct supervisor are done.
• Assist in preparing financial program documents and reports for management and donor

Monitoring and Evaluation (10%):

• Participate in the development of the project MEL system and update as necessary throughout the life of the project;
• Work with the M&E team to ensure WFI project’s indicators are effectively developed and captured
• Implement appropriate mechanisms for monitoring, evaluating and tracking of program activities and results;
• Participate in project related evaluations and research, including developing scopes of work, reviewing survey design, conducting quality control of the work, and facilitating final reports.
• Regularly review data collection processes, including regular field visits and data quality assessments, and adjust processes as needed;
• Participate in collaboration, learning and adaptation events at the state levels;
• Provide regular updates on project progress against key indicator metrics to the DOP for inclusion in donor reports, work planning and learning events;
• Demonstrate the highest degree of integrity throughout all activities, and raise any concerns with implementation quality immediately with the DOP;
• Perform any other relevant duties as assigned by the DOP

Education

• Bachelor in Nursing, Public Health, Medicine, Sciences and Social sciences. A Master Degree in Public Health, Demography, Biostatistics, or related field will be an advantage.

Experience, Skills, and Minimum Qualifications

• Minimum 5 years of working experience at the managerial level in Youth/SRHR/FP program in Nigeria or related field development
• Minimum 2 years working experience in USAID donorfunded youthfocused projects in at least a state in Nigeria
• Minimum 2 years’ experience directly supervising or managing multidisciplinary teams of at least 3 staff, with demonstrated skills in leading professional teams
• Knowledge of specific state policies and youth development networks would be an advantage
• Understand cultural, gender, religious, age sensitivity and adaptability of implementing states (Lagos and Kano).
• Previous experience working on Adolescent YouthFriendly Sexual and Reproductive Health programming
• Demonstrated experience and ability for programs in slums
• Demonstrated excellent sense of responsibility and discipline
• Demonstrated ability to monitor and document observed activities
• Demonstrated ability to write clear and accurate reports
• Good knowledge of basic computer software such as Microsoft Word, Excel and PowerPoint and other multimedia communication platforms
• Exceptional ability to multitask, work independently and autonomously
• Fluency in the local language will be preferred and an added advantage
• Passion for working with youth

Job Title: Project Accountant

Location: Kuje, Abuja
Reports to: Chief Executive Officer

Key Performance Indicators

• Program Management – USAID “Youth-Powered Ecosystem to Advance Urban Adolescent Health and Well-Being in Nigeria.” Project – (50%)
• WFI other project financial management – (50%)

Details
The successful candidate will:

• Work with the CEO, DOP and DAI to co-ordinate all financial transactions and operations, such that funds are provided to facilitate timely and smooth operations
• Ensure staff and consultants pay mandatory taxes (PAYE and WHT respectively) and same are remitted to appropriate bodies
• Produce and submit financial reports on projects to DAI, or the consortium as regularly as requested
• Prepare the various organization’s financial reports at regular intervals (monthly, quarter, half-year, annual) and Income/Expenditure, Balance Sheet and facilitate the process of auditing WFI’s accounts
• Check /Verify requests for payments, and purchase orders, prior to payment run, to ascertain whether sufficient project funding is available and that requests are charged to correct budget lines
• Prepare accurate and timely project financial reports
• Monitor organizational cash flow and deal with fund transfer request by donors in a timely manner whilst ensuring proper liquidation of previous advances
• Responsible for filling all organizational and donors’ financial returns in a systematic and secure manner for proper audit trail and easy retrieval
• Attend to queries regarding project reports/budgets in a timely manner to avoid delays to project plans attributable to late processing

Education

• A Bachelor’s degree or Higher National Diploma in Accounting, Economics or related course with strong NGO experience.

Experience, Skills, and Minimum Qualifications

• Commitment to WFI’s core values and ideology.
• Passion for working with youth
• Minimum of three years’ post NYSC work experience in Accounting / Finance related role
• Previous experience in managing donor funds and supporting partner organizations working on USAID funded project
• Strong knowledge and experience applying USAID finance, procurement, contracting and grant management regulations.
• Excellent computer skills, particularly Excel & Word (MS Office in general)
• Strong working knowledge of one or more accountancy software applications (QuickBooks accounting package especially)
• Commitment to WFI’s core values and ideology.
• Passion for working with youth.
• Minimum of three years’ post NYSC work experience in Accounting / Finance related role
• Previous experience in managing donor funds and supporting partner organizations working on USAID funded project
• Strong knowledge and experience applying USAID finance, procurement, contracting and grant management regulations.
• Excellent computer skills, particularly Excel & Word (MS Office in general)
• Strong working knowledge of one or more accountancy software applications (QuickBooks accounting package especially)