The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
We are recruiting to fill the position below:
Job Title: Administration Officer, P4
Requisition #: 123097
Location: Abuja, Nigeria
WFP Administration Function
- You will be joining a community of over 3,000 team members, worldwide – ranging in profiles from Architects and Engineers to Drivers and Maintenance Workers.
- The Administration functional area prides itself on providing quality customer service while ensuring that WFP operations reach our beneficiaries, smoothly, even in the toughest conditions.
- The responsibilities of our Administration professionals include managing travel, accommodation, and protocol support; delivering and maintaining fit-for-purpose facilities; managing WFP’s pool of assets including light & armoured vehicles; and providing guidance on oversight, internal controls, and anti-fraud management.
Nigeria Country Context:
- WFP Nigeria is a relatively new Country Office having been established in 2016 to address the food insecurity crisis in the conflict affected North East part of the country. With the finalization of the Country Strategic Plan, WFP is also providing nutrition and livelihoods support as well as supporting the government’s efforts in emergency preparedness and response. WFP Nigeria has grown to approximately 340 staff.
- The Head of Administration in WFP Nigeria oversees a staff of approximately 60 in three main offices (Abuja, Maiduguri and Damaturu) including several international. The Head of Administration reports directly to the Deputy Country Director-Support Services and is based in Abuja Nigeria, with occasional travel to field offices. Abuja is a family duty station and is well served with education, housing, medical and commercial facilities.
Key Accountabilities (not all-inclusive):
- Manage and oversee all administrative functions for WFP Nigeria including light fleet, facilities, protocol, travel and assets for the Nigeria Country Office
- Provide technical support and leadership to the development and management of administrative functions across WFP Nigeria notably the Area Office and Sub Offices.
- Lead the development and implementation of WFP corporate and complex regional/country plans, including innovative administrative processes, aligned with regional and wider WFP strategies and policies to ensure efficient and effective administration services.
- Develop annual plans, contribute to longer term strategies and lead improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes; providing technical support and leadership to the development and management of administrative functions across WFP’s Country Office, Area Office, and Sub Offices
- Lead the preparation of complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
- Develop robust reporting and data dashboards to monitor administrative activities.
- Develop and refine management systems to support the administrative functions.
- Ensure robust oversight and anti-fraud management
- Oversee the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services.
- Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide solid recommendations to the senior management on a wide range of improvements/changes.
- Lead and promote a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
- Lead and motivate large multicultural teams, provide coaching, training and guidance as required to ensure appropriate development and enable high performance.
- Support the development and training of staff in administrative processes.
- Identify, and build productive partnerships with WFP stakeholders, other UN agencies and local government offices.
- Build and strengthen the capacity of WFP staff and partners, providing expert design and delivery of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
- Take responsibility for incorporating gender perspectives in all areas of work, to ensure equal participation of women and men.
- Lead on preparedness actions, providing technical recommendations and guidance and monitoring the management of risks to enable WFP to quickly respond at the onset of the crisis.
- Other as required.
Standard Minimum Qualifications
Education:
- Advanced University Degree in Business Administration, Business Management, Public Administration or other related fields related to facilities and organization administration, or First University Degree with additional years of related work experience and/or training/courses.
Experience:
- A minimum of 8 years of professional relevant experience with increasing levels of responsibility and out of which 2 years of international experience.
- Proven experience in administration and cross-functional working knowledge.
- Proven experience in leading multiple projects and providing substantial strategic input into function policies.
- Proven experience in providing high-quality customer service in complex environments.
- Knowledge of public procurement procedures; international contract formats and asset management procedures.
- Proven experience in managing, developing and coaching multi-disciplinary teams, in an international environment.
- Proven experience in working with multiple stakeholders.
- Leading monitoring and reporting activities.
- Proficiency in MS Office, as well as proven ability to use and manage integrated business management systems, such as SAP or other similar systems, in order to extract data and contribute to effective, informed decision-making.
Language:
- Fluency (level C) in English language – written, spoken and oral comprehension.
- Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese
Desired Experiences / Skills for Entry into the Role:
- Well organized and detail-oriented with strong judgement/decision-making skills.
- Excellent communication skills to develop and maintain working relations with persons in different units and geographical locations.
- Ability to plan and organize work and communicate effectively.
- Ability to manage the delivery of outputs by agreed deadlines, sometimes at very short notice.
- Familiarity with UN system policies, rules, regulations, and procedures governing administration is a strong asset.
Terms and Conditions
- Mobility is, and continues to be, a core contractual requirement in WFP. The selected candidate will be employed on a Fixed-Term contract with a probationary period of one year.
- WFP offers an attractive compensation and benefits package including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Programme Policy Officer / Partnership
Location: Abuja, Nigeria
Type of Contract: Consultant
Duration: 3 months (July – September 2020)
Unit/Division: Programme/WFP NIGERIA
Justification and Purpose of the Assignment
- WFP Nigeria is currently implementing the CSP activities aiming at saving lives and building communities resilience of the affected people in North East Nigeria. The activities are mainly implemented in partnership with various international and national organizations (I/NGOs) who conduct in-kind and cash distribution, biometric registration of the targeted beneficiaries, monitoring and reporting of activities in various projects sites.
- From June to September 2020 WFP Nigeria is planning to scale-up the operations in WFP operational areas and new locations where the food security situation has deteriorated due to the COVID-19 pandemic and other internal factors. This period also coincides with the preparation of the next cycles of agreements (for 2020-2021), which requires manpower to to reinforce the partnership capacity to deliver as expected.
- The purpose of this assignment among other things is to contribute to the WFP Nigeria programmes scale up to effectively meet food assistance needs of vulnerable people in North East Nigeria and other new locations.
- The staff will particularly support the Partnership unit in handling the projects formulation by partners, agreements processes and implementation, partner reporting and evaluation processes.
Accountabilities/Responsibilities
The staff will directly report to the Programme officer Partnership under the overall supervision of the Head of Programme. The assigned tasks and expected outcomes as follow:
- Provide guidance on partnership issues and procedures to staff from various units as required
- Follow-up on different tasks jointly implemented by partnership, programme technical teams (General Food Distribution, Livelihoods, Nutrition, VAM, CBT,) and Partners;
- Assist in the finalization of the proposals and budgets review by technical teams in line with the CSP standards
- Follow-up on Partnership contractual documentations and approval processes with Technical Review Committee (TRC) and Cooperating Partner Committee (CPC); Compliance and Management.
- Review of FLAs documents, Amendments and Extensions.
- Follow-up on completion of partnership documentation in WINGs (SOAs, POs and SESs).
- Follow-up on invoices submission, processing and payments
- Support Cooperating Partners (CP) Performance evaluations and Due Diligence (Capacity assessment)
- Support on organization of the WFP – CP monthly coordination meetings with Cooperating partners; meeting set up and taking minutes of meetings.
- Support Cooperating partners capacity building through refresher trainings and bilateral guidance.
- Consolidate partnership reports and circulate on weekly basis.
- Assist in any other business in partnership unit in particular and programme in general.
Qualifications
- Education: Advanced University Degree in Political Science, International affairs, / Humanitarian / Development Studies, Marketing, Public relations or any other relevant areas, or First University degree with additional years of related work experience.
- Experience: At least three (3) years of relevant professional experiences in partnerships management in the humanitarian or development operations.
Basic Requirements:
- Experience in Partnership and FLAs processing
- Experience working in collaboration with NGO and Government stakeholders
- Experience in reporting, planning and analysis of programme output and outcome data
- General knowledge of project/programme systems and standards
- Working knowledge of office applications (word, spreadsheet, power point)
- English proficiency.
Remuneration
A competitive compensation and benefits package is offered.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Programme Policy Officer (Gender) – NOC
Requisition: #123241
Location: Abuja
Organizational Context
- Under the supervision of the Deputy Country Director (Operations), and with technical support from the Regional Gender Adviser and HQ Gender Office, the Gender Officer will provide strategic and technical support for the mainstreaming of gender equality and women’s empowerment (GEWE) across WFP operations in Nigeria. Based in Abuja, the Gender Officer will be required to travel to WFP field offices / areas of operation.
- Job Purpose
- The Gender Officer (NOC) will lead the mainstreaming of gender across WFP activities and strengthen partnerships in support of implementation of the Country Strategic Plan (CSP) and commitment to strengthen gender transformative programming.
Responsibilities
- Provide advice for the integration of gender in the design and implementation of CSP activities.
- Support and strengthen the undertaking and use of gender and age analyses, as standalone activities and integrated into all assessments / data collection.
- Provide technical guidance for gender-responsive monitoring.
- Provide advice for integrating gender into the design and implementation of CSP Activities, including in the areas of disaster preparedness, resilience
- Establish and strengthen strategic partnerships in support of gender equality and women’s empowerment outcomes, including with other UN entities, NGOs, local CSOs and private sector
- Actively participate in, and contribute to, the work of the inter-agency gender theme group in Nigeria.
- Assist HR in designing and delivering learning opportunities for WFP Nigeria employees, as well as partners (as applicable), to increase their abilities to integrate gender into their work/ functional areas
- Coordinate the work of the Country Office Gender Results Network.
Key Accountabilities (not all-inclusive)
- Support the CO Partnerships Office in the mobilization of resources GEWE-related activities
- Contribute to the Country Office communication activities, including review of regular updates and briefing materials, as well as sharing of activities through the WFP Gender Community
- Manage annual completion of the online entries for the Gender and Age Marker Monitoring exercise.
- Prepare and/or deliver gender equality and inclusion training materials and trainings, adapted to the Nigeria country context to relevant audiences (WFP staff/WFP Cooperating Partners/Communities)
- Build strategic alliances with other key actors, internal and external to WFP, to advocate for gender transformative programming and collaborate on GEWE initiatives.
- Prepare timely and accurate reports on gender and inclusion activities occurring in WFP Nigeria
- Take the lead in organizing activities to mark International Women’s Day and the 16 Days of Activism against gender-based violence, as well as relevant events
- Perform other relevant duties as needed
4Ps Core Organisational Capabilities
Purpose:
- Understand and communicate the Strategic Objectives : Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
- Be a force for positive change : Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
- Make the mission inspiring to our team : Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
- Make our mission visible in everyday actions : Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.
People:
- Look for ways to strengthen people’s skills : Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
- Create an inclusive culture : Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
- Be a coach & provide constructive feedback : Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
- Create an “I will”/”We will” spirit : Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)
Performance:
- Encourage innovation & creative solutions : Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
- Focus on getting results : Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
- Make commitments and make good on commitments : Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
- Be Decisive : Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.
Partnership:
- Connect and share across WFP units : Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
- Build strong external partnerships : Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
- Be politically agile & adaptable : Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
- Be clear about the value WFP brings to partnerships : Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.
Standard Minimum Qualifications
- Education: Advanced University Degree in one of the following disciplines: Social Sciences, Gender, International Development, International Relations, Human Rights, Political Science, or another related field.
- Language: Working knowledge (Proficiency / Level C) of English is required.
Work Experience:
- At least 5 years of progressively responsible relevant professional and practical experience in gender equality and women’s empowerment programming / operations
- Experience in writing analytical documents and reports
- Experience in conducting participatory gender and age analyses, utilising mixed methods
- Experience in delivering gender-related training and capacity-strengthening initiatives.
Knowledge & Skills:
- Knowledge of the GEWE-related mandates
- In-depth knowledge of gender in humanitarian and development settings, , humanitarian issues and linkages with food security and nutrition.
- Ability to effectively communicate through multiple mediums (e.g. messaging, reporting, training)
- Ability to effectively engage with partners
- Ability to produce funding proposals
- Sound knowledge and skills in adult learning
- Team spirit and excellent interpersonal relations
- Flexibility to travel in challenging environments.
Functional Capabilities
Programme Lifecycle & Food Assistance:
- Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.
Transfer Modalities (Food, Cash, Voucher):
- Demonstrates the ability to design, implement, monitor and provide oversight over effective and efficient programmes deploying different transfer modalities.
Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.):
- Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.
Emergency Programming:
- Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches
Strategic Policy Engagement w/ Government:
- Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes.
Deadline: 20th July, 2020.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Terms and Conditions
- Qualified female candidates are encouraged to apply
- Only Nigerian national (or residents with valid residence and work permits) are eligible to apply
- Applications must be submitted online and in English only
- Only shortlisted candidates will be contacted. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.
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