Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
We are recruiting to fill the position below:
Job title: Procurement and Admin Officer
Location: Abuja
Department: Operations
Length of contract: December, 2020
Role type: National
Travel involved: In-country up to 10%
Reporting to: Office Manager
Job Purpose
- The Procurement and Admin Officer will be responsible for all Global Fund based procurement planning and procurement.
- He/she will also be responsible for providing Abuja based administrative support to Global fund (GF) state projects under Malaria Consortium in Nigeria.
Scope of Work:
- The Procurement Officer will support the project procurement plan design and regular updating.
- He/She will provide the analysis for all Abuja strategic supplier agreements related to Global Fund (GF) and will monitor them, and will coordinate all procurement related to Global Fund in Abuja in accordance with the Malaria Consortium Procurement Policy.
- He/She will also manage all GF assets in the Abuja office and provide support to the management of assets in all GF state offices.
Key Working Relationships:
- The Procurement Officer will report to the Abuja Office Manager, and will work closely with all Abuja based GF staff to provide them procurement and administrative support.
- They will also work with state staff for all state procurement and administration conducted or supported in Abuja
Key Accountabilities
Procurement planning (15%):
- Support the Global Fund senior project manager and Country Office Manager with the design of procurement plans for the GF project to allow all procurements to be delivered on-time at value for money following compliant processes
- Work with the Senior project manager and Country Office Manager to review all project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes
Strategic supplier agreements (15%):
- Support the Abuja Office Manager with defining they Nigeria Country Procurement Plan
- Provide support in the analysis for all Abuja based Framework Agreements and creation of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
- Track all Global Fund procurements against all strategic supplier agreements and provide quarterly reports to the Abuja Office Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year
Procurement (55%):
- Coordinate all Abuja based Global Fund procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
- Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can properly plan and implement all activities
- Collate documentation for all Global Fund procurements for the Country Procurement Review Committee (PRC)
- In line with the project budget and working closely with the Country Office Manager, ensure value for money of all procurements for Global Fund activities carried out in Abuja and all GF offices at state level
Asset and Stock Management (10%):
- Support the Abuja Senior Admin Officer in managing all Abuja based Global Fund assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset management Policy
- Maintaining the Property Inventory Register for all Global Fund office equipment (as per the Malaria Consortium Fixed Asset Policy) in Abuja
- Support the Abuja Senior Admin Officer in managing any stock procured by Global Fund, as defined by, and in accordance with the Malaria Consortium Inventory Management Policy
Other Administrative tasks (5%):
- Complete other administration tasks as required by the Abuja Office Manager
Person Specification
Essential:
- Degree or similar qualification in Procurement and Administration or related field
- At least 3 years’ experience working in an operations related role specifically in procurement
- Proven writing skills in English
- Ability to work effectively and sensitively with staff in other locations
- A collaborative and flexible style, with a strong service mentality
- Facilitation and coordination skills
- Sector awareness related to procurement
Desirable:
- Attentive to detail
- Highly organised
- Flexible and self- motivated
- Excellent written and oral communication skills
- First aid competence
- He/she must clearly display the ability to effectively prioritise and perform to tight deadlines
Work-based skills and competencies:
Essential:
- Excellent interpersonal and communication skills
- Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
- Analytical skills
- Ability to troubleshoot basic ICT issues
Desirable:
- Good coordination skills
- Excellent analytical skills
Core competencies
Delivering Results:
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills:
- Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
- Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
- Makes clear and timely decisions within remit of own role
Analysis and use of information:
LEVEL B – Uses evidence to support work:
- Identifies and uses various sources of evidence and feedback to support outputs
- Uses evidence to evaluate policies, projects and programmes
- Identifies links between events and information identifying trends, issues and risks
- Ensures systems are in place to address organisation needs
Interpersonal and communications
LEVEL B – Adapts communications effectively:
- Tailors communication (content, style and medium) to diverse audiences
- Communicates equally effectively at all organisational levels
- Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
- Resolves intra-team and inter-team conflicts effectively
Collaboration and partnering:
LEVEL B – Collaborates effectively across teams:
- Proactive in providing and seeking support from expert colleagues
- Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
- Proactive in building a rapport with a diverse range of people
Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:
- Actively manages own development and performance positively
- Learns lessons from successes and failures
- Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
Flexibility/ adaptability:
LEVEL B – Clarifies priorities and ensures learning from experience:
- Clarifies priorities when leading change
- Sees and shows others the benefits of strategic change
- Helps colleagues/team members to practice stress management through prioritization of workloads and modelling of appropriate self-management and care
- Makes time to learn from experience and feedback, and apply the lessons to a new situation
Living the values:
LEVEL C – Supports others to live Malaria Consortium’s values:
- Demonstrates personal integrity by using role position responsibly and fairly
- Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences
Strategic planning and thinking and sector awareness:
LEVEL B – Is aware of others’ activities and vice versa in planning activities:
- Takes account of team members and others workload when planning
- Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
- Has a good understanding of the sector in which Malaria Consortium works.
Salary
Competitive.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Senior Technical Specialist
Location: Abuja
Grade: 9
Job Type: Fixed Term
Level: Technical
Role type: National
Department: Technical
Length of Contract: July 2019 – Dec 2020
Country and Project Background
The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:
- Malaria control/elimination;
- Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea;
- Nutrition; and
- Neglected tropical diseases (NTDs).
Currently, the Nigeria country office manages MC programmes/projects in Sierra Leone, Chad and Burkina Faso. In January 2018, Malaria Consortium become a sub-recipient for the grant of the Global Fund (GF) to Fight AIDS, Tuberculosis and Malaria under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients. The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2020 in Nigeria.
This project aims to achieve seven objectives while delivering high-quality malaria services in 14 states (MC implementing in 7 of the states – Kano, Kaduna, Jigawa, Niger, Yobe, Gombe and iCCM only in Kebbi and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies:
- To ensure at least 80% of targeted population utilizes appropriate preventive measures by 2020
- To test all care-seeking persons with suspected malaria using RDT or microscopy by 2020
- To treat all individuals with confirmed malaria seen in private or public facilities with effective anti-malarial drug by 2020
- To provide adequate information to all Nigerians such that at least 80% of the populace habitually takes appropriate malaria preventive and treatment measures as necessary by 2020
- To ensure the timely availability of appropriate antimalarial medicines and commodities required for prevention and treatment of malaria in Nigeria wherever they are needed by 2018
- At least 80% of health facilities in all LGAs report routinely on malaria by 2020
- To strengthen governance and coordination of all stakeholders for effective program implementation towards an “A” rating by 2018 on a standardized scorecard
Job Purpose
- To work with the Senior Project Manager (SPM) and team in providing technical support and direct implementation of both health facility-based and iCCM components of the programme, covering training, routine reporting, logistic system, quality assurance (QA) and supportive supervision at the state, LGA, health facility and community levels as per the agreed performance framework targets.
Scope of Work:
- The Technical Specialist (TS) will provide additional technical support working closely with the Country Technical Coordinator (CTC), to the technical team at the country office level with specific attention to follow-up on ToRs, concept notes, engagement of technical assistance (TA), TA and programme reports, tracking/follow up on technical quality of state-level activities through interphase with the STOs.
- Furthermore, the TS would follow up on additional/emerging issues in the programme; e.g. technical activities at the national level especially the integration of malaria with RMNCH+N, demand creation, and oversee quality of care (QoC) processes and procedures to ensure quality assurance (QA) at the programme level.
- S/he would also be involved in representation of the programme during meeting with PRs and other stakeholders.
Key Working Relationships:
- The Technical Specialist working under the line-management of the Programme Director, dotted line management of the CTC and in close collaboration with the colleagues in the country office, dotted line relationship to the State Technical Officers, other GF SRs, partners and stakeholders would deliver aspects of the programme as per the specified job tasks and expected deliverables.
Key Accountabilities
Technical contributions (80%):
- Support states to ensure that rollout of programme service delivery activities meet international standard of quality;
- Initiate/follow-up on approval of ToRs for all activities to be carried out at the national, state, LGA, health facility and community level;
- Work with the Human Resource Management towards the engagement of appropriate TA as per approved ToRs and oversee the implementation of such activities;
- Work in liaison with country office team to closely monitor delivery of ToRs; obtain reports in a timely manner and ensure the proper sign-off of all submitted reports;
- Provide technical support, including building their capabilities, to the state teams in the planning and implementation of all programme activities including malaria prevention (routine LLINs distribution & IPTp), case management (diagnosis and treatment), quality of care (QoC), integrated community case management (iCCM), logistics management information system (LMIS) and health management information system (HMIS);
- Follow up on additional/emerging issues in the programme; e.g. integration with RMNCH, demand creation, QoC processes and procedures to ensure quality assurance (QA) at the programme level;
- Ensure the GF project’s adherence to technical quality assurance processes for MC in programme planning and implementation.
- Document innovation and best practices that are related to the programme.
- Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at the national level as designated.
Project Management (20%):
- Support collation, review and submission of routine project service delivery activity reports to Programme Director.
- Support Programme Director to follow up Country Office review feedbacks on reports and other project documents.
- Contribute to preparation of the quarterly Progress Update and Disbursement Request (PUDR) to the donor.
- Contribute to quarterly lessons identification and learning .documentation and dissemination
- Contribute to project exit strategy and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the programme to government;
Person Specification
Qualifications and Experience
Essential:
- A Degree in Medicine plus a Master’s in Public Health, Health Policy, Epidemiology or another relevant specialty with at least ten years work experience, is a minimum requirement;
- Previous experience working at national level with oversight for at least 3 states
- Demonstrable experience working with national programmes and engaging with stakeholders at that level.
- Significant experience of working in developing countries and experience with GF or GAVI funded programmes would be an added advantage;
Work-based Skills and Competencies
Essential:
- Knowledge of global and country-specific malaria policy and guidelines;
- Knowledge of medical supplies procurement and supply chain management;
- Technical knowledge and skills in control of malaria, pneumonia and diarrhoea;
- Demonstrable report writing and presentation skills.
- Excellent project management and M&E skills; and familiarity with accountability and learning
- Excellent written and spoken English
Core Competencies
Delivering results:
LEVEL C – Supports others to achieve results:
- Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.
- Supports others to plan and deliver results
- Supports others to manage and cope with setbacks
Analysis and use of information:
LEVEL B – Uses evidence to support work:
- Identifies and uses various sources of evidence and feedback to support outputs
- Uses evidence to evaluate policies, projects and programmes
- Identifies links between events and information identifying trends, issues and risks
- Ensures systems are in place to address organisation needs
Interpersonal and communications:
LEVEL C – Adapts communications effectively:
- Tailors communication (content, style and medium) to diverse audiences
- Communicates equally effectively at all organisational levels
- Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
- Resolves intra-team and inter-team conflicts effectively
Collaboration and partnering:
LEVEL B – Collaborates effectively across teams:
- Proactive in providing and seeking support from expert colleagues
- Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
- Proactive in building a rapport with a diverse range of people
Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:
- Actively manages own development and performance positively
- Learns lessons from successes and failures
- Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
Flexibility/ Adaptability:
LEVEL C – Supports others to cope with pressure:
- Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
- Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
- Sets realistic deadlines and goals for self or team
Living the Values:
- LEVEL B – Promotes Malaria Consortium values amongst peers:
- Shows a readiness to promote Malaria Consortium’s values amongst peers
- Promotes ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness:
- LEVEL B – Is aware of others’ activities and vice versa in planning activities:
- Takes account of team members and others’ workloads when planning.
- Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
- Has a good understanding of the sector in which Malaria Consortium works
Salary
Competitive.
Deadline: 14th August, 2020.
How to Apply
Interested and qualified candidates should:
Click here to apply online
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