United States Agency for International Development (USAID) is the world’s premier international development agency and a catalytic actor driving development results. USAID’s work advances U.S. national security and economic prosperity, demonstrates American generosity, and promotes a path to recipient self-reliance and resilience.
Applications are invited for the position below:
Job Title: USAID Project Management Assistant (M&E)
Solicitation No.: 72062020R10014
Location: Abuja, Nigeria with possible travel as stated in the Statement of Duties.
Period of Performance: Five (5) years renewable, estimated to start o/a December 2020.
Eligible Offerors: Open to Cooperating Country National (Nigerians only).
Security Level Required: CCNPSC Clearance.
Statement of Duties
General Statement of Purpose of the Contract:
- The USAID Project Management Assistant (M&E) is a junior level position within the Health, Population, and Nutrition (HPN) Office.
- S / he will report to the Health Systems and Strategic Information (HSSI) Division Chief and assist the entire HPN team.
- The incumbent is expected to provide a broad range of support to the HPN Office in all matters related to M&E including data collection and analysis, and reporting.
- S / he is involved in multiple aspects of HPN’s activities ranging from specific duties related to the coordination of HPN’s M&E program, to more general responsibilities such as reporting to Washington D.C. or representing USAID in external meetings involving other donors, implementing partners and Government of Nigeria (GON) officials.
- The Job holder may be expected to perform work-related travel.
Statement of Duties to be Performed:
Program and Project Administrative Support – 70%:
- The Program Management Assistant (M&E) has a wide range of responsibilities that fall under two major areas: 1) Technical support for HPN’s M&E activities; and 2) Management and maintenance of performance M&E information systems, such as MONITOR.
- The incumbent exercises a significant level of independent work and is expected to call upon a broad understanding of all activities undertaken by USAID / Nigeria and to be familiar with USG and Agency policies and procedures as related to U.S. development assistance.
- The incumbent should also have in-depth knowledge of corresponding GON policies and procedures.
- The Program Management Assistant (M&E) will be responsible for working with the HSSI Division Chief and Project Management Specialist -Monitoring and Evaluation (PMSM&E) in supporting each of the Office’s technical divisions: HSSI; reproductive and maternal, newborn, and child health and nutrition (RMNCH+N); and malaria on performance measurement.
- S / he will play an important role in HPN’s regular M&E planning efforts and performance reviews to assess program and activity progress against the development objectives.
- S/he will be responsible for assisting the HPN Office in annual Performance Plan and Report (PPR), Operational Plan (OP), and Annual Portfolio Review (APR) planning and reporting as well as field-based monitoring, and any special performance reviews, assessments or evaluation exercises.
- S / he will provide advice and recommendations based upon current knowledge of and best practices in M&E techniques and methodologies.
- S / he will work closely with the PMS-M&E and contribute to maintaining PPR indicator data and managing the PPR process, including ensuring that all reported data meet the minimum requirements for data quality, including completion of data quality assessments (DQA) as needed.
- S / he will monitor activities undertaken by HPN implementing partners; track progress against program descriptions, implementation plans and annual work plans; assess progress and potential barriers to achievement of results; recommend program modifications to address problems; and documents results in coordination with technical offices and relevant support offices.
- S / he will help identify when evaluations are helpful or necessary, what factors should be considered in the design and execution of evaluations and assessments, suggest mechanisms and approaches for conducting evaluations, and interpret evaluative findings for HPN use and for wider audiences.
Data Collection and Analysis – 30%:
- The Program Management Assistant (M&E) is responsible for coordinating inputs for the Agency’s performance reporting systems, including MONITOR.
- S / he will communicate to HPN’s implementing partners about USAID’s annual reporting and will collect, compile, and review the data tables from implementing partners to ensure quality control and compliance with agency guidance.
- S/he will work closely with the Agreement / Contracting Officer’s Representatives (A / CORs) or Activity Managers to prepare performance narratives as well as other required narratives focusing on performance management issues, indicator data, and impact / results.
- S / he will provide leadership, thoughtful analysis, and technical support to the monitoring and evaluation needs of HPN by ensuring that 1) Implementing partner performance monitoring systems are operating effectively that reliable impact indicators are established; 2) Data is collected and analyzed periodically to support management decisions; and 3) The HPN Office is in compliance with all reporting responsibilities.
Supervisory Relationship:
- The Program Management Assistant (M&E) will work under the general supervision of the HSSI Team Lead who provides overall objectives and results to be achieved. Assignments are made orally and in writing. Achievements are regularly evaluated for conformance with USAID policies and objectives, as well as individual work objectives, with feedback provided.
Supervisory Controls:
- None
Physical Demands:
- The work requested does not involve undue physical demands.
Minimum Qualifications Required for this Position
- Education: Minimum of a College / university studies in Public Health, Epidemiology, Statistics, Demographics, or Health Sciences is required.
- Prior Work Experience: Minimum of three years of substantive and progressively health professional experience in monitoring and evaluating development projects. Must demonstrate thorough prior experience with M&E concepts and practices, and managing large databases using either database or spreadsheet applications.
- Language Proficiency: Level IV (fluent) English oral and writing ability is required.
- Job Knowledge: Good strategic and analytical thinking and ability to interpret public health and epidemiological data is essential. Specialized knowledge of the public health aspects of managing M&E programs, and evidence-based practices and policies (for M&E management in particular) are required as is a demonstrated knowledge of the concepts, principles, techniques, and practices of GON programs in the health sector. Familiarity with United States Government regulations is desired.
- Skills and Abilities: Strong interpersonal and intercultural skills to ensure effective team relations. Strong communication and negotiation skills to interpret organizational policies and best practices in performance monitoring, impact assessment and evaluation. Management and organizational skills to work with numerous teams, identifying priority actions and taking initiative for follow through. Advanced computer skills in Excel, word processing, database management, and statistical packages.
Evaluation and Selection Factors
- The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1 . The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c).
- In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at: https://www.acquisition.gov/browse/index/far.
- Education (as stated above) 10 points
- Prior Work Experience (as stated above) 20 points
- Job Knowledge (as stated above) 30 points
- Language Proficiency (as stated above) 10 points
- Skills and abilities (as stated above) 30 points
- After the closing date for receipt of applications, all applications will initially be screened for conformity with minimum requirements and a shortlist of applicants developed. Applications from candidates which do not meet the required selection criteria will not be considered.
- A committee will be convened to review the shortlisted applications and evaluate them in accordance with the evaluation criteria as stated above. Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants.
- USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.
- Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.
List of Required Forms for PSC Hires
The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.
- Medical History and Examination Form (Department of State Forms)
- RSO Security Questionnaire
- BI Guide Questionnaire
- THOR Enrollment Intake Form
Market Value
- N8,569,748 to N12,864,976 equivalent to FSN-8; 40 Hours per week in accordance with AIDAR Appendix J and the Local Compensation Plan of United States Mission, Nigeria (Effective October 27, 2019). Final compensation will be negotiated within the listed market value.
Benefits / Allowances
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
Benefits:
- Health Insurance
- Annual Salary Increase (if applicable)
- Annual and Sick leave
- Annual Bonus
Allowances (as applicable):
- Transportation Allowance
- Meal Allowance
- Miscellaneous Allowance
- Housing Allowance
Taxes:
- The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations. Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.
Deadline: 27th August, 2020 at 4.30pm Nigerian time.
Method of Application
Interested and qualified candidates are required to complete and submit the offer Form AID 309-2 . (Offeror Information for Personal Services Contracts with Individuals); or a current Resume that provides the same information as “AID 309-2 Form” to:
abujahr@usaid.gov
Job Title: USAID Project Management Specialist – Civil Society & Media
Solicitation No.: 72062020R10015
Location: Abuja, Nigeria with possible travel as stated in the Statement of Duties.
Period Of Performance: Five (5) years renewable, estimated to start o/a December 2020.
Eligible Offerors: Open to Cooperating Country National (Nigerians only).
Security Level Required: CCNPSC Clearance
General Statement of Purpose of the Contract
- The Civil Society and Media Specialist manages PDG’s civil society programs and is the USAID Mission’s principal advisor on issues related to civil society development in Nigeria. These responsibilities require interaction with: senior USG officials in Nigeria and in the United States; other donors, including the United Kingdom, United Nations, European Union, Canada, Japan, World Bank, and African Development Bank; and high-ranking Nigerians both within and outside of government at national and subnational levels.
- The incumbent provides guidance and oversight to his/her implementing partners to improve governance in Nigeria and work to enhance the ability of other USAID programs to achieve their results. In addition, the incumbent serves as the PDG Office’s media and public outreach coordinator, working with the Mission’s Development Outreach Coordinator(s) (DOCs) on a range of PDG materials for public consumption, such as fact sheets, press releases, and public remarks by USG official and PDG Office’s gender point of contact, who responds to Mission requests to PDG activities related to gender.
- The incumbent also serves as the Mission Countering Trafficking in Person’s (CTIP) coordinator, who will manage this component of PDG’s activities and lead responses related to CTIP. The job may be expected to perform work-related travel.
Statement of Duties to be Performed
The incumbent contributes significantly to implementing USAID/Nigeria’s “Strengthened Good Governance” Development Objective (DO) through activities that address responsive, transparent and inclusive governance.
Program Management: 50% of Time:
- Develops and manages USAID civil society programs oriented toward increasing capacity and effectiveness of Nigerian civil society to: hold public officials accountable; express their preferences; engage in policy dialogue; influence public policies and their implementation to enhance confidence in democracy and strengthen foundations of democracy; and use the media to achieve results. More specifically, USAID/Nigeria’s civil society program is aimed at: increasing civil society organizations’ (CSOs’) capacity to effectively advocate for key policy reforms and strengthening CSO institutional capacity for effective program management and sustainability.
- He/she serves as the Contract Officer’s Representative/Agreement Officer’s Representative (COR/AOR) and thus provides technical direction to USAID-funded grantees and contractors implementing civil society programs. The incumbent monitors the performance of such grantees and contractors, and reports on the impact of their work.
- The incumbent monitors performance in the field and collects and analyzes performance data for the purposes of evaluating implementation and assessing overall program impact. He/she provides on a regular basis written and oral reports including portfolio reviews to senior Mission (including the Embassy) management, PDG team members, and USAID/Washington technical backstops.
- These reports cover progress achieved, impact observed, problems and constraints encountered, remedial action taken, new opportunities emerging, and any other issues related to program management.
- He/she works with the Program Office and other Mission technical teams to facilitate coordination of the Mission’s civil society support to Nigeria in order to ensure that resources are leveraged, and the impact of USG assistance is maximized.
- He/she organizes field visits for senior USG officials and U.S. Congressional delegations, planning trip itineraries and scheduling meetings and briefings with USG officers; senior Nigerian officials, groups and individuals; and relevant representatives of international donor agencies on work related to his/her sector.
- He/she manages evaluation of unsolicited proposals related to civil society assistance, and maintains liaison, at the highest levels, with relevant contractors, grantees, development partners and Government of Nigeria officials.
Stakeholder and Customer Relations: 25% of time:
- He/she serves as the focal point with other USG agencies in Nigeria, Nigerian national, state and/or local government officials, and other international donor organizations on all issues related to USAID/Nigeria’s civil society programs. In order to do so, he/she will establish close contacts and communications with a wide range of civil society organizations and key government institutions, including development partners, Nigerian government organizations and other institutions that work with civil society organizations on civic education and capacity building.
- He/she will also organize stakeholder consultations that solicit views from a broad range of stakeholders on the overall direction and implementation of USAID/Nigeria’s civil society programs. He/she will take the lead in preparing speeches, briefing papers, orientation meetings, and focus discussion groups for the USAID front office, the U.S. Embassy and program-related visitors (e.g., congressional delegations, senior-level USAID and other U.S. government officials and other donors).
- In addition, the incumbent serves as the PDG Office’s media and public outreach coordinator, working with the Mission’s Development Outreach Coordinator(s) (DOCs) on a range of PDG materials for public consumption, such as fact sheets, press releases, and public remarks by U.S. Government (USG) officials. In this role, the incumbent coordinates the development of these materials with all of his/her PDG colleagues, working on behalf of the PDG Office’s entire program portfolio, not just the civil society programs.
- The incumbent also serves as the Mission’s principal advisor regarding issues of persons with disabilities (PWDs). In this role, the incumbent responds to requests for information from Nigerian organizations and officials, USG officials in Washington, and USAID Mission colleagues regarding the Mission’s work regarding disability issues. The incumbent is PDG Office’s gender point of contact, who responds to Mission requests to PDG activities related to gender. The incumbent also serves as the Mission Countering Trafficking in Person’s (CTIP) coordinator, who will manage this component of PDG’s activities and lead responses related to CTIP.
Political Analysis and Activity Design: 15% of time:
- The incumbent assesses Nigeria’s national, regional and international setting and analyzes the impact of political, social and economic change upon USAID/Nigeria’s civil society programs. This includes: evaluating the impact of new and proposed host-country legislation and policies; political, social and economic developments; personnel changes; as well as regional and international events that impact upon Development Objective 3 support for governance institutions – and recommending appropriate responses (e.g., re-orienting ongoing activities).
- The incumbent assists in organizing the visits of program design and assessment teams, planning their itineraries and scheduling meetings and briefings with relevant Nigerian institutions and organizations, international donors and USG officials. He/she leads the review process of incoming proposals for civil society assistance and drafts responses on technical quality and relationship to PDG objectives.
Strategy Design and Implementation: 10% of time:
- The incumbent is responsible for carrying out ad hoc duties as assigned, including drafting Development Objective (DO) Agreement documents, fulfilling responsibilities as an alternative Agreement Officer’s Representative as assigned by the PDG office leadership in addition to managing the primary civil society program and Performance Monitoring Plans.
- He/she is responsible for providing direction to the Mission’s DO teams on how to access assistance for their programs managed by the incumbent. He/she reviews and makes comments on activity designs from other operating units for technical soundness, as well as the appropriateness of procurement mechanisms. He/she participates in and helps plan and implement team planning meetings, debriefings, and report writing.
Supervisory Relationship:
- Immediate Supervisor is U.S. Direct Hire (USDH) Peace and Democratic Governance Office Director or his/her designee, who outlines duties and responsibilities in terms of Mission policies and objectives.
Supervisory Controls: Not anticipated
Physical Demands: The work requested does not involve undue physical demands
Minimum Qualifications Required For This Position
- Education: Master’s Degree in Political Science, International Relations, Development, Law, Public Administration, Public Policy, Social Sciences, Liberal Arts, or Communication/Journalism is required.
- Prior Work Experience: Minimum five years of progressively responsible professional work experience in democracy and governance program management or in civil society advocacy is required.
- Language Proficiency: Level IV (Fluent speaking, reading, and writing) English is required.
- Job Knowledge: Must demonstrate in-depth understanding of civil society organizations and the media in Nigeria. Must have sound knowledge of Nigeria’s laws, policies, political history and development.
- Skills and Abilities: Must have high level of judgment. Must possess excellent skills in program management, oversight, monitoring, reporting, financial analysis, evaluation of civil society and democracy and governance programs. He/she must have strong computer skills in Microsoft Office software. Must have outstanding interpersonal teamwork skills, especially in multi-cultural settings, to be able to interact with all persons within and outside the Mission. Must be able to interact professionally with high-level GON and USG officials. Must be knowledgeable and capable to deal with sensitive issues that emerge.
Evaluation and Selection Factors:
- The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.
- Education (as stated above) 10 points
- Prior Work Experience (as stated above) 20 points
- Job Knowledge (as stated above) 30 points
- Language Proficiency (as stated above) 10 points
- Skills and abilities (as stated above) 30 points
- After the closing date for receipt of applications, all applications will initially be screened for conformity with minimum requirements and a shortlist of applicants developed. Applications from candidates which do not meet the required selection criteria will not be considered.
- A committee will be convened to review the shortlisted applications and evaluate them in accordance with the evaluation criteria as stated above. Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants.
- USAID reserves the right to interview only the highest-ranked applicants in person or by phone OR not to interview any candidate.
- Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.
List of Required Forms for Psc Hires
The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.
- Medical History and Examination Form (Department of State Forms)
- RSO Security Questionnaire
- BI Guide Questionnaire
- THOR Enrollment Intake Form
Market Value
- N15,052,605 to N22,670,299 equivalent to FSN-11; 40 Hours per week in accordance with AIDAR Appendix J and the Local Compensation Plan of United States Mission, Nigeria (Effective October 27, 2019). Final compensation will be negotiated within the listed market value.
Benefits / Allowances
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
Benefits
- Health Insurance
- Annual Salary Increase (if applicable)
- Annual and Sick leave
- Annual Bonus
Allowances (As Applicable)
- Transportation Allowance
- Meal Allowance
- Miscellaneous Allowance
- Housing Allowance
Deadline: 21st August, 2020.
Method of Application
Interested and qualified candidates are required to complete and submit the offer Form AID 309-2 . (Offeror Information for Personal Services Contracts with Individuals); or a current Resume that provides the same information as “AID 309-2 Form” to:
abujahr@usaid.gov
Note
- Application must be received by the closing date and time specified above
- Candidates submission must clearly reference the Solicitation number on all offeror submitted documents.
- All documentation that supports or addresses the requirements listed above (e.g. certificates of education (degree), NYSC certificate / exemption etc.) MUST be attached to the application.
- A type-written and signed application letter specifically applying for this position and addressing the minimum requirements as advertised.
- Limit all electronic (e-mail) submission to one entry / email not larger than 5MB. Please submit attachments in PDF and Word formats, not pictures. E-mails received without the appropriate subject line and incomplete applications will not be considered.
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