Job Opportunities at The Dorcas Oke Hope Alive Initiative (DOHAL)

The Dorcas Oke Hope Alive Initiative (DOHAL) is a registered faith based non-governmental organization established in 2003 by Bishop and Rev. (Mrs.) Francis Wale Oke in memory of their only daughter, Dorcas, who died in 2002 due to complications arising from the unknowing use of fake drugs in the treatment of Typhoid fever.

DOHAL works with the philosophy that every human being is created in the image of God and that life is sacred. DOHAL strives to improve the total quality of life of the individual in order to save the lives of many other young people and vulnerable populations in our community and country at large through outreaches, research and programming. We work in partnership with the Federal and State Governments of Nigeria as well as other local and international partners.

We are recruiting to fill the positions below:

Job Title: Admin Officer

Location: Ibadan, Oyo
Employment Type: Full-time
Reports To: Executive Director
Supervisees: Administrative Assistants, Office Assistants

Description of Responsibilities

• Oversee human resources management in compliance with local laws and practices.
• Support project recruitment, hiring and personnel management with DOHAL policies, Donor policies, and Nigerian laws.
• Prepare, maintain and ensure the security of all employee files.
• Manage the tracking of employee leave balances, performance review calendars and recall/contact rosters.
• Manage issuance of local labor benefits approved by the project, under the supervision of the Executive Director
• Support all project procurement requirements, including the selection of and negotiation with vendors and the management of subcontractors on projects
• Ensure all procurements are conducted in compliance with DOHAL procurement, HR and finance policies and regulations.
• Maintain and regularly update assets and products inventory list to ensure all property is tagged, well-maintained, accounted for and properly serialized.
• Review and verify Purchase Request Forms (PRFs) and Purchase Orders (POs), ensuring purchases are allocable, adequate funding is available, expenses are authorized, supporting documentation is captured and recorded, expense totals are accurately recorded, and all payments are controlled/recorded.
• Use administrative and organizational skills to provide general administrative support to management and Technical working group
• Ensure smooth travel planning, calendar coordination, complex meeting planning and other administrative business processes.
• Manage calendars, co-ordinate meetings and Maintain regular business reports or updates
• Interact with internal and external customers
• In conjunction with the finance officer, process expense reports and invoices
• Manage supplies and other indirect purchases
• Share information with admin assistants

Experience and Skills

• Minimum of five (2) years of relevant work experience.
• Master’s degree in Business Administration or relevant field.
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines
• Individuals who are self-motivated and do things before being asked by others or forced to by events
• Professional and courteous communication
• Strong attention to detail, prioritization, and organizational skills organizational skills
• Excellent computer literacy in a variety of Microsoft office and web-based programs
• Previous experience working on internationally funded projects strongly preferred.

Job Title: Monitoring and Evaluation Officer

Location: Ibadan, Oyo
Employment Type: Full-time
Reports To: Executive Director
Supervisees: M&E Assistant, Interns

Description of Responsibilities

• Support the DOHAL team to prepare, implement, monitor and evaluate work-plans in line with set priorities, strategies and plans.
• Assess trends and outcomes relating to achieving the workplan
• Assess current industry trends and provide direction to the Executive Director on re-strategizing
• Oversee data entry and management with an aim to improve quality, accessibility, timeliness and relevance of technical data
• Prepare monthly status reports required for management, donors, budget reviews, programme analysis, annual reports, etc
• Lead the conduct of periodic surveys in the program
• Systematically document technical performance of professional staff and provide periodical report to the Executive Director and Program Manager for management decision to enforce accountability
• Support activities aimed at strengthening partnership, advocacy as well as resource mobilization
• Undertake periodic training need assessment and take part in capacity building activities
• Document and produce evidence for the resource utilization (financial and human) in line with the program deliverables to make sure that implementation of results should be tied up with the resource deployed. Include this as a critical deliverable in the quarterly report.
• Collect routine data about recipients of program intervention
• Oversee data collection design and processing activities
• Analyse data to inform decision-making processes
• provide supportive supervision and technical assistance to individuals and organizations that provide data relevant to the program
• Make presentations about the program at technical and non-technical sessions or meetings
• Supervise data storage and archiving
• Perform other activities as required by Executive Director

Experience and Skills

• Minimum of three (3) years of relevant work experience.
• Bachelors Degree in Public Health or other relevant courses. A Masters degree will be an advantage
• In-depth understanding of the Nigerian health system and health and program indicators.
• Demonstrated capacity to effectively coordinate organizations with good expertise in navigating and strengthening relationships among government and development organizations.
• Extensive experience with large scale health systems strengthening interventions, particularly in the public sector
• Significant experience in strategic planning, organizational development, change facilitation and process management in the health sector
• Experience working with government officials at all levels. Demonstrable experience working with government and partner agencies at national levels is an asset
• Strong managerial, problem-solving skills and experience working under demanding work plans and tight budgets.
• Strong diplomatic and interpersonal relationship skills;
• Strong analytical skills and high-level technical proficiency with Microsoft Word, Excel and PowerPoint as well as qualitative and quantitative) analysis software (Atlas Ti, SPSS and STATA)
• Good business-oriented verbal, visual and written communication skills.

Job Title: Finance Manager

Location: Ibadan, Oyo
Employment Type: Full-time
Reports To: Executive Director
Supervisees: Finance Officer and Finance Assistant

Description of Responsibilities

• Ensure timely and accurate data entries in cashbook, bankbook and Quickbooks following the standard descriptions defined in DOHAL’s Finance procedure manual;
• Verify and coordinate the monthly compilation accounts from each area;
• Supervise cash and bank balance checking process when closing the monthly accounts;
• Communicate accounts on a monthly basis to ED as well as to Central Finance, respecting procedures and deadlines in line with the monthly accounting schedule
• Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance Finance procedures (maintain an up-to-date filing and follow-up)
• Review on a random basis quality and compliance of documentation from Satellite offices
• Participate in the quarterly and midyear internal and external audit processes.
• Ensure justified bank selection process, open/close bank accounts under the authority of the CEO
• Oversee the management of bank accounts: control and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications for cash movement
• Supervise the management of safes and cash: available amount, balance checks, security instructions;
• Assess monthly cash-flow needs for projects and areas and draw up monthly budgets and retirements
• Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
• Make sure donors are invoiced on time and report it through the tool
• Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
• Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance DOHAL’s finance policies as well as donors policies and procedures:
• In close coordination with the Executive Director, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments
• Ensure financial, compliance & budget control; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
• In close coordination with the Admin Team, ensure that staff contracts are in line with DOHAL Salary structure available budgets and regulations;
• Propose Salary structure revisions based on available budgets of the organization and allocations from funders.
• Review and validate the payroll on the 25th of each month;
• Validate partner’s accounting and documentation accuracy and compliance before payment.
• Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
• Anticipate financial risks, present budget updates and mitigation plans
• Analyse and report monthly running costs, fleet and communication of each area
• Prevent and report any financial and operational loss
• Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.
• Perform any other related activities as assigned by immediate supervisor.

Expected Skills and Qualifications

• Minimum of Bachelor’s degree in Accounting or related area. A Masters degree will be an advantage
• 2+ year of solid experience in financial management and monitoring systems, preferably in non-governmental organizations
• Excellent financial and analytical skills;
• Excellent communication and drafting skills for effective reporting on programme financial performance;
• Ability to manage a financial/monitoring team and demonstrate leadership;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Fluency in English required – ability to communicate in local languages an asset;
• Ability to operate Microsoft Word, Excel and finance software (Quickbooks) Demonstrated success in multicultural environments is an advantage.
• Experience must reflect the knowledge, skills and abilities listed above This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.

How to Apply
Interested and qualified candidates should send a copy of your CV and Cover Letter in MS-Word Format to: dorcasokehopealiveinitiative@gmail.com use the position you are applying for as the subject of the mail

Application Deadline 1st December, 2020.