Job Opportunities at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC).

The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, and nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. From the launch of the health care services in February 2017 to the end of April 2018, a total of 119 913 OPD consultations were reached in Bolori II, while more than  60.000 beneficiaries have been reached by our cash project.

In mid-2018, PUI developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In the month of October 2018 only, more than 3.500 households have received door to door visit from the PCO team. In 2018, PUI has also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community. This opening in Monguno allowed PUI to reach the vulnerable population in Kukawa and Kroskawa LGA.

In 2019, PUI further developed its integrated approach by adding a WASH component to its comprehensive response.

We are recruiting to fill the position below:

Job Title: Deputy Medical Coordinator

Location: Maiduguri, Borno
Open to: Nigeria Nationals Only (Male / Female)

General Objective
Under the supervision of the Medical Coordinator, the Deputy Medical Coordinator will support the Medical Coordinator in the implementation of the overall medical content, activity and resources in the mission, by assuming tasks delegated by him/her and giving personal assistance in other specific activities, in order to facilitate the proper medical management of the projects and medical follow-up of the staff in the mission.

Responsibilities and Tasks
Quality Assurance of Medical Projects Activities:

• Improve the quality health care service provision across the whole of the mission
• Participate actively in the supervision of health activities through checklists, observations, and report to the medical Coordinator
• Develop and implement of Standard Operation Procedures (SOP) in coordination with the Health Coordinator and Project Managers for quality assured health service provision.
• Ensure that the team is following up proper medical protocols, and applying them according to international and national standards and guidelines
• In collaboration with the Medical Coordinator, ensure tools and practices across the whole of the mission are harmonised and capitalised in relation to PUI tools and help to update them in conjunction with the medical Coordinator
• Ensure, appropriate health service provision, usage of medications, medical consumables or equipment according to the implemented Standard Operation Procedures.
• Develop and implement Standards Operation Procedures (SOP) in order to ensure an appropriate health service provision, usage of medications, medical consumables or equipment across the whole mission
• Ensure the rational use of medicines and the proper administration of treatments in line with national and international protocols.
• In coordination with the Medical Coordinator, Pharmacy Manager and Project Managers, logistical, ensure that medical requests are in line with the procurement framework and internal procurement guidelines.
• Draw up Job descriptions as needed for health and nutrition staff, in collaboration with the Medical Coordinator.
• Organize meetings regularly with Health Prom Managers and their deputies.

Representation of PUI with Internal and External Stakeholders:

• Represent the association with local actors involved in the implementation of medical programs, and ensures that good relations are maintained with each of them.
• Participate in meetings and reports on highlights to the Medical Coordinator, When necessary
• Participate actively in the preparation and the smooth organization of  donor visits
• Collaborate with other departments (MHPSS, Nutrition, Protection, and Food Security) as needed to ensure smooth implementation and integration of services.

Ensure the Safety of Property and People:

• Ensure that the safety plan is known by the teams under his/her responsibility, and that safety rules are respected.
• Ensure that project/s, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons at risk in anyway.
• Alert the Head of Mission without delay, in case of impending danger to teams or beneficiaries
• Ensure that health staff, is provided with safety gear adapted to their activities and use them according to the guidelines
• Ensure the respect of PUI rules and inform the Medical Coordinator of any disrespect of the rules.
• Serve as the focal point for the health of PUI staff in coordination office; support all cases of medical evacuation in the mission.

Capacity Building and Technical Support Ensure the Safety of Property and People:

• Assess training needs, develop training plans, facilitate and perform training for medical and non-medical staff, and follow up the impact after training.
• Under the supervision of the Medical Coordinator, support the Health and Nutrition Project Managers to develop and implement training plan based on training needs assessment and project objectives.
• Attend and support Health and Nutrition Project Managers in trainings given by PU in the field.
• Support the Program managers in sourcing and selecting training facilitators
• Organize and facilitate joint supportive supervision with the MoH to the PUI supported facilities.

Development of the Health Strategy and New Proposals:

• Participates in identifying health/Nutrition-related needs in coordination with the Medical Coordinator (and Health Program Managers)
• Support Technically the Health/Nutrition Project and Deputy Project Managers in the preparation of project proposals for the Health and Nutrition Sectors
• Support the development of tools for nutrition/health related assessments and participate actively in the review of the reports.
• Contribute to the development of the mission’s operational health strategy in line with PUI health policy and the country’s national health policy
•  In collaboration with the Medical Coordinator, organize annual reflection and strategic development workshops with the mission’s health staff as necessary.

Archiving and Reporting:

• Ensure proper archiving of all the documents, tools and training materials.
• Support on reporting of health activities and consumption of medical supplies.
• Ensures that epidemiological data are recorded, analyzed and shared by the health team in coordination with the Medical Coordinator, Health Program Managers among others.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Mandatory Requirements

• Education Degree: A qualified and registered National Medical Doctor from a recognized University with a valid practicing license from Medical and Dental Council of Nigeria (MDCN).
• A Master’s in Public health will be an added advantage
• Language skills: Fluent in English and Hausa, and good knowledge in Kanuri is an asset.

Work Experience:

• At least 3 years previous experience in the same field at a managerial position
• Working experience with International Organizations and/or NGO in the field of Health & Nutrition
• Demonstrate understanding of the Nigeria MOH system and structure.

Knowledge and Skills:

• Good knowledge of IASC MHPSS guidelines
• Good knowledge of integration of mental health and psycho-social support services in primary health care settings
• Extensive knowledge of local MHPSS services and other health services
• Ability to train, mentor, supervise and build capacity of psycho-social workers.
• Computer Skills: Excellent knowledge of the MS office software including Word, Excel, Outlook

Other:

• Accurate analytical skills
• Good team management skills
• Good reporting skills
• Good problem management skills.

Transversals Skills:

• Excellent communication, conflict solving and diplomacy skills to manage relationship in potentially tense situations
• Strong motivation to help people in need
• Ability to make decisions and to exercise authority when required
• Understanding of the political situation in the area
• Ability to analyze and suggest improvements of the activities
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Well organized and hard worker
• Able to manage stress and pressure
• Able to check validity of information, logical thinking
• Neutrality
• Reliability.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Supply Chain Manager

Location: Maiduguri, Borno
Start Date: ASAP

General Objective

• PUI is now looking for its Logistics team in Coordination. The Deputy Logistics Coordinator assists the Logistics Coordinator (Log Co) in ensuring the smooth functioning of logistics at mission level.
• He/She contributes in making the resources which are necessary for carrying out the programs are available and actively participates in the mission’s safety & security management.

Responsibilities and Tasks

• He/She is responsible for ensuring timely, qualitative and quantitative supply of items to all Borno bases. He/She ensures timely and comprehensive information circulation regarding procurement, transportation…
• He/She, under the general oversight of the Logistics Coordinator, is the guarantor of the respect of PUI/Donor requirements in terms of procurement for the whole mission
• He/She provides support, guidance… to all logistics teams in terms of procurement, storage, transportation….
• He/She manages the mission supply department and ensures staff under his direct or indirect management are recruited, trained and empowered and that they are held accountable regarding their tasks and responsibilities.

Specific Objectives and linked Activities
Leading the Supply Chain Management of the Mission:
Procurement for all bases (Support Logistics Coordinator for international medical purchase which remains under his/her direct lead)

• He/she guarantees that procurement procedures are respected according to the donors’ and PUI’s guidelines.
• He/she guarantees that the SCM procedures are fully respected without being an impediment to the timely implementation of the activities by:
  • Collaboratively following up each procurement plan with the Log Managers and the projects teams (from DHoM to PMs),
  • Proactively initiating the launching of all the necessary procurement process (above all the calls for tenders),
  • Supporting the edition of logistics documents when and where necessary,
  • Improving, facilitating and monitoring the chain of validation
• He/she works in close collaboration with the persons requesting the purchase, with strong technical specificity, and carries out any appropriate conformity tests if required.
• He/she is responsible of the first reading (and validation) of all procurement requests coming from the different bases.
• He/she provides advice and support to the base logistics managers regarding supply chain procedures
• Under the direct supervision of the Logistics Coordinator, he/she is responsible for ensuring a timely and procedure respectful purchase files validation at mission level including interaction with HQ for validation when needed
• He/she leads the opening of tenders (participation, correction, validation)
• He/she ensures that contracts are adequately signed by the empowered coordinators and guarantees a strong protection for PUI in case of disagreement.
• He/she ensures centralization/optimization/grouping of purchases.
• He/She supervises the identification and referencing of suppliers in Maiduguri and in Abuja (in link with the capital logistician) and in field bases (in link with the respective logistics manager)
• He/she consolidates/updates the mission’s price catalogue for the mission’s operation areas.
• He/she provides the adequate backup and support to the Logistics Coordinator in order to guarantee that all procurement plans are implemented and updated for each grant.

Shipment:

• He/she identifies the most efficient and effective mode of transportation and packaging of the merchandise.
• He/she plans and supervises the shipment and delivery of materials/equipment up to their final destination (including items from Abuja in link with the Capital Logistician).
• He/she ensures the movement/transfer of items is properly referenced / documented and centralizes all shipment/reception documents.
• He/she provides the logistics coordinator and the logistics managers with information on weekly basis regarding items movements
• He/she supports the Logistics coordinator in following up the shipment of merchandise coming from abroad when necessary.

Storage (Temporary Storage for items in transit to field locations in the logistics platform managed by PUI):

• He/she ensures that items transiting through the coordination for the base needs are properly stored (when needed) according to PUI procedures

Assets Procurement & Management:

• Under the responsibility of the Logistics Coordinator and in link with the logistics managers of each base, he is in charge of the supply and follow up of all durable assets at mission level
• He/she makes sure that all assets at mission level are managed according to PUI procedures (logistics codes, ID folders, maintenance follow up…)
• Following needs’ analysis provided by the Logistics Coordinator, he/she launches procurement of assets (at national or international level)

Information Management and Reporting:

• He/she consolidates all information regarding procurement and transportation follow up at mission level (for all bases) and sends them to the Logistics Coordinator
• He/she disseminates procurement follow up documents on weekly basis to all bases
• He/she disseminates SCM related databases to all Logistics Managers (Price Lists, Suppliers’ List, Mission Catalogue…)
• Under direct supervision of the Logistics Coordinator, he/she centralizes all Purchase Files of the mission and guarantees their conformity to PUI / Donor requirements (except for Abuja files that will remain physically in Abuja but he/she will ensure through audit checks their conformity to PUI/Donor requirements)

Managing The Mission Supply Department Team:

• He/she in charge of identifying and formalizing HR needs within the supply department and, when possible, launching recruitment processes in link with the coordination HR department.
• He/she in charge of the direct and indirect supervision of all members of the supply department and is responsible for ensuring that all staff are appraised according to PUI requirements.
• He/she is in charge, in direct link with the coordination HR department, of the continuous and ad hoc capacity building of the supply department staff.
• He/She participates in the capacity building of the Logistics Supply Chain team.
• With support of the Logistics Coordinator and the HR Coordinator and in link with Logistics Managers, identify the needs for trainings linked to supply and prepare relevant training material for all logistics department (presentations and documents to be distributed).

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

• In support to the logistics coordinator, ensure that within one month of taking up this role, the Supply department is properly staffed and all related functioning schemes are in place (tools, communication schemes…)
• Ensure the pending tender process can be continue smoothly and the FWAs are executed on time.
• Ensure, from a supply perspective, the procurement files are well archived.

Mandatory Requirements

• Education degree:
  • Minimum of Bachelor of Science Degree or its equivalent in engineering or any relevant field, Bachelor’s degree in Logistics (Supply Chain Management notably).
  • In absent of above mentioned, any degree with minimum 1-2 years’ experience in Supply Chain Management can be in consideration.
  • Master’s degree in Logistics and supply chain management are desirable.
• Work experience: Minimum of 2 years with Humanitarian INGO + at least 1 year technical experience in logistics and supply chain management.
• Language skills: Fluent in English and Hausa; Kanuri is a plus

Knowledge and Skills:

• Team Management
• Logistical skills
• Administrative skills
• Good mastery of supply management and negotiation with suppliers
• Good analytical and writing skills
• Good management capacities and team leadership spirit
• Security management skills
• Knowledge of PUI procedures
• Staff training and capacity building
• Knowledge of institutional donors procedures (UE, OFDA, ECHO, AAP, CDCS, FFP, UN agencies …)

Computer Skills:

• Pack Office and any other software
• Excellent mastery of office suit needed
• Excel proficient
• Share point

Asset:
Transversals Skills:

• Independence, ability to take initiatives, sense of responsibilities
• Ability to withstand pressure and volatile environment
• Good resistance to stress and particularly in unstable circumstances
• Pragmatism, objectivity and an ability to take a step back and analyze
• Ability to provide/structure instructions clearly and concisely both orally and in writing
• A high sense of discretion and integrity when dealing with sensitive HR information
• High degree of responsibility, initiative, alertness, emotional stability, the ability to prioritize a heavy workload and to delegate accordingly
• Professional attitude and the ability to build successful working relationships with contacts outside of the projects.
• Demonstrate ability to integrate local environment into operations, in its political, economic and historical dimensions
• Self-motivated, flexible and adaptable to the needs of the team and organization
• Strong commitment to support/develop capacity of the team member and developing second layer of leadership
• Ability to train and transfer skills / knowledge
• Team player: proven management ability and inter-personal skills
• Excellent communication skills
• Problem solving and leadership skills
• Ability to remain calm and level-headed
• Sense of diplomacy and negotiation
• Analytical (discernment, pragmatism) and synthesis skills
• Organization, rigor and ability to prioritize and meet deadlines
• Ability to manage people remotely
• Ability to work in volatile and secluded contexts

How to Apply
Interested and qualified candidates should:
Click here to apply online