National Democratic Institute (NDI) Job Recruitment

Job Title: IT & Administrative Assistant

Location: Abuja
Employment Type: Full-time
Reports to: Security and Logistics Manager and the Communications Officer.

Job Summary

• NDI Nigeria seeks to hire an IT and Administrative Assistant who will join its Security & Logistics Team based in Abuja.
• The IT and Administrative Assistant will establish and maintain a well-functioning IT support operation for the NDI-Nigeria Office. This position is available immediately.

Primary Responsibilities

• Under close supervision, provide day-to-day IT and Administrative support to staff.
• Daily administering and maintaining the office network.
• Providing help desk support to all staff.
• Provides assistance in the use of personal computer hardware, software, and specialized mainframe technology
• Providing daily assistance on the usage of Microsoft Office Suite to all staff.
• Regularly updating staff antivirus software.
• Trouble shooting all faulty IT equipment (hardware and software) such as laptops, desktops, printers, scanners, and photocopiers.
• Ensuring that the internet connectivity is up and running at all times with little or no down time.
• Assist new staff to activate NDI gmail account.
• Keep a log of all IT problems and solutions provided.
• Replacing used/finished toner cartridges in all the printers and copiers with new ones.
• Troubleshoots, diagnoses problems, implements corrective action procedures within prescribed guidelines and/or escalates to other technical resources as appropriate
• Provides basic troubleshooting, repair and maintenance for computer equipment (e.g. microcomputers, disk drives, and laser printers) and may assist with testing personal computers and peripherals on a network to diagnose, hardware versus software problems.
• Establish and maintain a well-functioning IT support operation for the Nigeria office.
• Performs other duties as assigned

Required Skills and Abilities

• Bachelor’s degree in Computer Science or related subjects, graduate degree preferred.
• Minimum two (2) years of experience working on technology; preferably in international development.
• Excellent communications skills, verbal written and via online mediums (such as IM)
• Ability to provide technical advice on IT usage to partners in various cultural environments
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, PowerPoint and Outlook
• Working knowledge of PC-based word processing and spreadsheet applications;
• Experience with the Google Apps suite (Gmail, Calendar, Google Drive, G+, etc.) is strongly desired.

Remuneration

• Salary is commensurate with the NDI Nigeria salary scale.
• Benefits and a housing allowance will be provided.

Job Title: Program Assistant- Monitoring and Evaluation / Program Coordination

Location: Abuja,
Employment Type: Full-time
Reports to:

Job Summary

• NDI Nigeria seeks to hire a Program Assistant – Monitoring and Evaluation who will assist the Monitoring and Evaluation Team in the Abuja office.
• The program assistant will support the monitoring and evaluation team in the day-to-day activities and in the planning, designing and implementation of all NDI Nigeria programs. This position is available immediately.

Required Responsibilities

• Under close supervision, maintain the program’s logical framework up to date with staff input;
• Draft sections of internal and external program reports, activity reports, documentcase studies, lessons learned, and success stories.
• Under close supervision contributes to writing and reporting of various documents specific to the NDI Nigeria program
• Assist in the development and management of performancemonitoringplans, including performance indicators, in cooperation with supervisor and other senior staff;
• Assist in the collection of qualitative and quantitative data using various methods (surveys, semi-structured interviews, focus groups, direct observation, or participatory methods);
• Design data collection tools and protocols and train staff and other relevant program stakeholders to contribute to the collection of quality data;
• Assist to develop and maintain a data management system;
• Compile and analyze qualitative and/or quantitative program data, including visual representations of data;
• Assist in organizing participatory sessions to assist program staff in identifying and highlighting achievements of program objectives and outcomes; and
• Under close supervision provides administrative and logistics support
• Provides administrative support for work plan formulation; takes part in work plan discussion.
• Assisting in the preparation for a Data Quality Assessment (DQA) by external evaluators.
• Attends program coordination meeting and keeps up to date on latest information on partners
• Participates in program support and conducts research on programs
• Perform other tasks assigned.

Required Skills and Abilities

• Bachelor’s degree, preferably in International Relations, Political Science or a related field; graduate degree preferred.
• 2 – 5 years experience.
• Demonstrated coursework and/or internships in international development, community organizing, political campaigning, organizational development, legislative affairs or related subject.
• Good interpersonal skills to effectively interact with all levels of staff, U.S. and foreign government personnel and NGO community.
• Good oral and written communication skills to effectively present information and respond to questions.
• Capacity to work both independently and as a member of a team.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Working knowledge of computer software programmes including Ms Office, SPSS/MaxQDA etc.
• Working knowledge of basic budget and accounting procedures.
• Ability and willingness to travel to regional locations, which are often remote and difficult to reach.
• Interest in and knowledge of regional political environment and people.
• Ability to effectively articulate NDI mission statements and program/project initiatives.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks simultaneously and meet deadlines.
• Ability to apply discretion and maintain confidential information.
• Working knowledge of PC-based word processing and spreadsheet applications; experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.)

Comments:

• The program assistant works with NDI’s Abuja and Washington-based regional staff.
• This position reports to the Senior M&E/Program Coordination Officer with NDI’s Deputy Country Director, Programs providing overall program guidance.

Remuneration

• Salary is commensurate with NDI Nigeria salary scale.
• Benefits and a housing allowance are provided.